New PJ Payroll User Guide

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    Perpuluhan Jaya PayrollSystem SeriesUser Manual

    Daily Payroll System

    Maintenance ModuleMaintenance ModuleUser ManualUser Manual

    RIMBUNAN HIJAU SDN BHD(22952-P)No. 66-78, Pusat Suria Permata, Jalan Upper Lanang, 96000 Sibu.

    Tel: 084-216 155 Fax : 084-215217 Website : www.rhg.com.my

    Engineered By MIS

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    Perpuluhan Jaya PayrollSystem SeriesUser Manua Daily Payroll System

    Table of ContentsOverview..........................................................................................................4

    1. Login Process ................................................................................................................................... .............. ....5

    Daily Payroll 1st..............................................................................................6

    1. File Maintenance ................................................................................................................................................7

    2. Zero Off Last Payroll..........................................................................................................................................14

    3. Enter Payroll Data ......................................................................................................................................... ....15

    4. Calculates Net pay ........................................................................................................................................ ....18

    5. Page Display .....................................................................................................................................................19

    6. Payroll Report............................................................................................................................................... ....20

    7. Print Payslip/ Print Selected Payslip ....................................................................................................................21

    8. Backup ............................................................................................................................................................22

    9. Atten. Bonus/ Panel Mint Entry ...........................................................................................................................24

    10. Attendance Bonus Listing .................................................................................................................................2511. PJ commission / Panel Mint Listing ............................................................................................................... ....26

    12. Payment Voucher Printing ................................................................................................................................27

    13. Blank Payment Voucher Printing .......................................................................................................... ..... .......28

    14. Copy Upload GL File ........................................................................................................................ ..... ..........29

    Daily Payroll 2nd............................................................................................30

    1. Calculate Gross Pay ...................................................................................................................................... ....31

    2. Join File .......................................................................................................................................... .............. ....32

    3. EPF / MLSF ............................................................................................................................................ ..........33

    4. Tax ...................................................................................................................................................................34

    5. Socso ........................................................................................................................................................... ....35

    Annual Bonus..................................................................................................361. Annual bonus ....................................................................................................................................................36

    2. Enter Bonus .................................................................................................................................................. ....38

    3. Calculate Netpay ................................................................................................................................... ..... .......39

    File Maintenance..............................................................................................40

    1. File maintenance menu ......................................................................................................................................40

    2. Company Parameters .................................................................................................................................... ....41

    3. Change Password .............................................................................................................................................42

    4. Master File Maintenance ....................................................................................................................................43

    4.1 Race ...............................................................................................................................................................43

    4.2 Department.................................................................................................................................................... .44

    4.3 Department.................................................................................................................................................... .454.4 Taxcode ......................................................................................................................................................... .46

    Bank In Transaction Upload...............................................................................47

    1. Bank In Transaction Upload ..................................................................................................................... ..........47

    Ecode Printing And Checking.............................................................................48

    RIMBUNAN HIJAU SDN BHD(22952-P)No. 66-78, Pusat Suria Permata, Jalan Upper Lanang, 96000 Sibu.

    Tel: 084-216 155 Fax: 084-215217 Website: www.rhg.com.my

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    1. Ecode Printing and Checking ........................................................................................................ ..... ..... ..........48

    Flowchart (a)...................................................................................................49

    1. Flowchart (daily payroll 1st) ................................................................................................................... ..........491.1 Flowchart (file maintenance- add) .....................................................................................................................50

    1.2 Flowchart (file maintenance- modify) .................................................................................................................53

    1.3 Flowchart (file maintenance- brow) ......................................................................................................... ..........54

    1.4 Flowchart (file maintenance- Goto) ......................................................................................................... ..........55

    1.5 Flowchart (file maintenance- delete) ..................................................................................................... ..... .......56

    1.6 Flowchart (file maintenance- resign/transfer) .............................................................................................. .......57

    2. Zero off last payroll........................................................................................................................................ ....58

    3. Enter data .................................................................................................................................................. .......59

    4. Calculates net pay ...................................................................................................................................... .......60

    5. Backup ................................................................................................................................................... ..........61

    6. Copy upload GL file ............................................................................................................................... ..... .......62

    Flowchart (b)...................................................................................................631. File maintenance ................................................................................................................................... ..... .......63

    1.1. Company parameter ........................................................................................................................... ..... .......63

    1.2. Change password ...........................................................................................................................................64

    1.3. Master file maintenance ...................................................................................................................... ..... .......65

    1.3.1. Master file maintenance- Race .............................................................................................. ..... .............. ....66

    1.3.2. Master file maintenance- Department............................................................................................................67

    1.3.3. Master file maintenance- Grade ....................................................................................................................68

    1.3.4. Master file maintenance- Taxcode ................................................................................................. ..... ..........69

    Flowchart (c)...................................................................................................70

    1. Bank in transaction upload .................................................................................................................................70

    RIMBUNAN HIJAU SDN BHD(22952-P)No. 66-78, Pusat Suria Permata, Jalan Upper Lanang, 96000 Sibu.

    Tel: 084-216 155 Fax: 084-215217 Website: www.rhg.com.my

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    Press < 1 > to enter the first half month daily payroll (editing).

    Press < 2 > to enter the next half month daily payroll (editing).

    Press < 3 > to enter annual bonus page.

    Press < 4 > to enter the file maintenance page.

    Press < 5 > to enter the bank in transaction upload page.

    Press < 6 > to exit the payroll.

    1. Login Process

    5

    Login to Daily Payroll

    Daily Payroll 1st Daily Payroll

    File maintenance Daily Payroll 1st

    Zero Off Last

    Enter Data

    Zero Off Last

    Enter Data

    Checking data Checking data

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    Chapter

    Daily Payroll 1st2

    6

    Calculate Net Pay

    Page Display

    Payroll Report

    Print Payslip

    Print Selected

    Backup

    Copy Upload GL

    Exit

    Join File

    EPF/ MLSF

    Payroll Report

    Print Payslip

    Print Selected

    Backup

    Copy Upload GL

    Exit

    Calculate Gross

    Tax

    Socso

    Copy Upload GL

    Page Display

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    1. File Maintenance

    Press for File Maintenance

    Press for Employment

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    (C) Employees entitlement

    1. Press Add For add new employees information.

    2. Press Modify For modify employees information.

    3. Press Brow For browse employees information.

    4. Press Goto For search employees information by employees code.

    5. Press Delete Delete employees information.

    6. Press Resign / Transfer Resign and transfer employee.

    Press for add new employees information

    (A) Employees information- Employee no: employee number, example: PQRIP20002-013

    PQ = Company name

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    RIP = Department name2 = Daily payroll worker

    - Ecode: Employee code number, example: 30483L001L= L is the first character of employees name.

    -

    1

    ST

    Date join RH: First day joined Date

    - Name: Employees name

    - JoinDate: Join Date

    - AddressP: Address

    - Form: Employee nationality/ Living place

    - AddressR: Address

    - TEL.NO: Telephone number

    - Race: Race(CHN = Chinese, MLY = Malay, IBN= Iban, MLN=Melanau)

    - Dept: Department code. Refer to Info\Department

    - Rate: Daily working rate

    - Birthday: Employees birthday

    - Religion: M or O

    - Edu: Employees education level

    -Place: Place of birth

    - Position:

    - Tax Code: Refer to Info\Taxcode.dbf

    - Jclass:

    - Spouses name: Spouses Name

    - Occupation: Spouses occupation

    (B) Employees record no

    - IC. NO (old): Employees old IC number

    - IC. NO (new): Employees new IC number

    - Tax no: Employees tax number

    - Socso no: Employees socso number

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    - Bank No: Bank account number

    - Name: Name of bank

    - EPF number: EPF number

    - Bank/Cash: either bank(B) or cash (C)

    Press for modify- The modify screen. After modify, choose either Y(yes) or N(no)

    Press for brow- The browsed information display.

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    Press for Goto- Enter the employee number into the space, and then it will searchautomatically and show the result.

    Press for delete- Choose either Y (yes) to delete information or N (no).

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    Press for resign or transfer- Choose either Y (yes) to resign or N (no).

    Press for view resigned employees information.

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    Press for brow- Browser employees information.(same function as in the filemaintenance)

    Press for Goto- For search employees information by employees code .(samefunction as in the file maintenance)

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    2. Zero Off Last Payroll

    Press for zero off last payroll.

    Enter Y (yes) to zero off last payroll data, otherwise enter N (no).

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    3. Enter Payroll Data

    Press for enter payroll data.

    Press CTRL + F10 to enlarge the screen.

    Modify/ enter data at here.

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    Enter the data.

    Press + to save data

    Press to checking entered data.

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    The screen displays the entered data.

    Users cant modify any data at this screen.

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    4. Calculates Net pay

    Press for calculates net pay.

    Press Y (yes) or N (no) to add attendance bonus or panel mint.

    Press Y (yes) or N (no) to calculate Muslim fund.

    After press Y (yes) for either add attendance bonus / panel mint or/and calculate Muslimfund, the system will auto calculate for users.

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    5. Page Display

    Press to display the calculated net pay result.

    The calculated net pay. Otpay = overtime pay

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    6. Payroll Report

    Press for print payroll report.

    Choose for only print bank information.

    Choose for only print cash information.

    Choose for only print both information.

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    7. Print Payslip/ Print Selected Payslip

    Press for printing the payslip.

    Input Y (yes) to print also atten. bonus/panel mint or N (no) not to print.

    Press for printing selected payslip.

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    EMPNO TO START PRINT -> Input employee number to start to print.

    EMPNO TO END PRINT -> Input employee number to end to print.

    8. Backup

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    Press to back up the information.

    Backup payd.dbf to: a:\pdmay1.dbf- To backup payd.dbf to diskette name as pdmay1.dbf.

    Backup payd.dbf to : ..\ppjm\backup\pdmay1.dbf

    - To backup payd.dbf to path ..\ppjm\backup\pdmay1.dbf that the diskette nameis pdmay1.dbf.

    Ready To Backup now-> Input Y (yes) to back up now, otherwise input N (no) to ignore.

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    9. Atten. Bonus/ Panel Mint Entry

    Press for atten. Bonus or Panel mint entry

    Input either Y (yes) or N (no) to zero off last attendance bonus or panel mint data.

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    10. Attendance Bonus Listing

    Press for attendance bonus listing.

    Enter the data from to date till for listing the information of attendance of the bonusbetween the dates inputted.

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    11. PJ commission / Panel Mint Listing

    Press for PJ commission or panel mint listing.

    Enter the data from to date till for listing the information of PJ commission or panel mintbetween the dates inputted.

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    12. Payment Voucher Printing

    Press for payment voucher printing.

    Enter the data from to date till for printing the information between the dates inputted.

    Input 1 for printing all petty cash, 2 for individual and 3 for other petty cash.

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    13. Blank Payment Voucher Printing

    Press for blank payment voucher printing.

    Input either yes (Y) or no (N) to confirm print blank payment voucher.

    If input yes (y) to print the blank payment voucher:

    -Input the number of copy that need to printout.

    - Thus, input the name into the prepared by, checked by and also authorisedby.

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    14. Copy Upload GL File

    Press for copy upload GL file.

    Input the month and year which want to copy for into the copy GL file for month ( ) year ().

    Input the drive option.

    Input either Y (yes) or N (no) to copy the upload GL file.

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    Chapter

    Daily Payroll 2nd3

    - Press for calculate gross pay.

    - Press for join files.

    - Press for EPF / MLSF.

    - Press for tax.

    - Press for Socso.

    - The others are same function as the daily payroll 1st .

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    1. Calculate Gross Pay

    Press for calculate gross pay.

    The calculated cross pay is showed in this screen. ( to check this screen, press forpage display)

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    2. Join File

    Press for join file- It will join the 1st daily payroll to 2nd daily payroll.

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    3. EPF / MLSF

    Press for EPF/MLSF.

    It will calculate the EPF or MLSF.

    To get the calculated result, press to enter to the page.

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    4. Tax

    Press for Tax

    It will calculate the tax automatically.

    To get the calculated result, press to enter to the page.

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    5. Socso

    Press for Socso.

    It will calculate the Socso automatically.

    To get the calculated result, press to enter to the page.

    Chapter

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    Annual Bonus4

    1. Annual bonus

    Press for annual bonus.

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    2. Enter Bonus

    Press to enter the bonus for employees.

    Enter the bonus manually to the employee/s.

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    File Maintenance5

    1. File maintenance menu

    Press for file maintenance.

    Press for company parameters- To modify the company details.

    Press for change password- To change the login password.

    Press for master file maintenance- To modify the race, department, grade andtaxcode details.

    Press for file indexing- To index the file.

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    2. Company Parameters

    Press for company parameters.

    To modify the company details at this screen.

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    3. Change Password

    Press to change the password.

    To change the password, please enter the old password.

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    4. Master File Maintenance

    Press for master file maintenance.

    The master file maintenance divide into 4 part:- Race- To modify the race info

    - Department- To modify the department info.

    - Grade- To modify the grade info.

    - Taxcode- To modify the tax code info.

    4.1 Race

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    Press for race info.

    Modify race info and the description at this page.

    4.2 Department

    Press for department info.

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    Modify all the department info at here.

    4.3 Department

    Press for grade info.

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    Modify all the grade info at this page.

    4.4 Taxcode

    Press for Taxcode info.

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    Modify the taxcode info at this page.

    Chapter

    Bank In Transaction Upload61. Bank In Transaction Upload

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    Press for bank in transaction upload.

    Input 1 or 2 to comfirm search for the 1st half or 2nd half

    Input the date from to date till for searching.

    Input the short form of the bank. Input either Y (yes) or N (no) to add annual bonus.

    Chapter

    Ecode Printing And Checking7

    1. Ecode Printing and Checking

    Press for ecode printing and checking.

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    1.1 Flowchart (file maintenance- add)

    Select daily payroll 1st .

    File maintenance.

    Zero off lastpayroll

    Resigned

    Enter data

    Calculate net pay

    Backup

    Copy upload GL file

    End

    50

    Start

    Select file maintenance

    Enter to number 1- employment

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    Enter department

    Enter birthday

    Enter place

    Enter religion

    Enter position

    Enter Tax code

    Enter Jclass

    Enter spousesname

    Enter occupation

    End

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    1.2 Flowchart (file maintenance- modify)

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    Start

    Enter AddressP

    Enter AddressR

    Enter race

    Select file maintenance

    Enter to number 1- employment

    Enter employeeNo

    Enter rate

    Enter 1st entry date to RH

    Enter name

    Enter join date

    Enter number:0-> Exit1-> Add2-> Modify3-> Brow4-> Goto5-> Delete

    6-> Resign/Transfer

    If selected number2, modify.

    Enter department

    Enter birthday

    Enter placeEnter religionEnter positionEnter Tax code

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    Else if

    1.3 Flowchart (file maintenance- brow)

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    Enter Jclass

    Enter spousesname

    Enter occupation

    End

    Enter Y (yes) or N (no)

    If selected number

    Y (yes)

    The work will be saved

    Start

    Select file maintenance

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    1.4 Flowchart (file maintenance- Goto)

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    Enter to number 1- employment

    Enter number:0-> Exit1-> Add2-> Modify3-> Brow4-> Goto5-> Delete6-> Resign/Transfer

    If selected number3, brow.

    The data are shown on anew screen.

    Select the employee for edit

    End

    Start

    Enter to number 1- employment

    Enter number:0-> Exit1-> Add2-> Modify3-> Brow

    4-> Goto5-> Delete6-> Resign/Transfer

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    1.5 Flowchart (file maintenance- delete)

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    If selected number4, Goto.

    The employee details areshown on screen.

    End

    Enter the employee number tosearch

    Start

    Enter number:0-> Exit1-> Add2-> Modify3-> Brow4-> Goto

    5-> Delete6-> Resign/Transfer

    Enter to number 1- employment

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    Else if

    If Y (yes)

    1.6 Flowchart (file maintenance- resign/transfer)

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    If selected number5, delete.

    The employee informationwill delete.

    End

    Enter either Y (yes) or N (no) todelete employee information.

    Start

    Enter number:0-> Exit1-> Add2-> Modify3-> Brow4-> Goto5-> Delete6-> Resign/Transfer

    Enter to number 1- employment

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    Else if

    If Y (yes)

    2. Zero off last payroll

    Else if

    If Y (yes)

    58

    If selected number5, delete.

    End

    Enter either Y (yes) or N (no) toresign/transfer

    Back to daily payroll menu (1st half month)

    Select file maintenance

    Select number 2-> resigned

    Resigned/transfer employeeinformation shown here.

    Enter to number 3- zerooff last payroll.

    The information will deleteand set all to zero.

    Start

    Enter either Y (yes) or N (no) tozero off last payroll.

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    3. Enter data

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    End

    Start

    Enter to number 4- enterdata

    Press CTRL+W to save thechange.

    Enter data to each employee.

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    4. Calculates net pay

    If Y (yes)

    60

    Start

    Enter to number 6-calculate net pay.

    The system will add attendancebonus/panel mint.

    Enter either Y (yes) or N (no) toadd attendance bonus/panel

    mint.

    Enter either Y (yes) or N(no) to calculate Muslim

    fund.

    End

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    Else if

    If Y (yes)

    Else if

    5. Backup

    Else if

    If Y (yes)

    61

    End

    The system will calculate

    Muslim fund.

    For the first option, enterthe name for the backup

    data.

    The system will back up thedata and save to thementioned location.

    Enter either Y (yes) or N (no) tosave the backup.

    Start

    For the second option,enter the path to save

    backup.

    Enter to number 11- backup

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    6. Copy upload GL file

    Else if

    If Y (yes)

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    End

    Start

    Enter the month and yearto copy the GL file.

    The system will copy theupload GL file

    Enter either Y (yes) or N (no) toconfirm copy.

    Enter the drive option

    Enter to number 17 copy

    upload GL file.

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    Chapter

    Flowchart (b)9

    1. File maintenance

    1.1. Company parameter

    63

    End

    Select number 1->company parameters

    Press CTRL+W to save thechange.

    Modify the information.

    Select number 4 -> filemaintenance

    Start

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    1.2. Change password

    64

    End

    Start

    Select number 2-> change

    password

    Input the old password

    Select number 4 -> filemaintenance

    Input the new password

    Save

    Start to use the newpassword at next log in

    time

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    1.3. Master file maintenance

    65

    End

    Start

    Select number 3-> masterfile maintenance

    Select number 4 -> filemaintenance

    Enter number:1-> Race2-> Department3-> Grade4-> Taxcode

    End

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    1.3.1. Master file maintenance- Race

    66

    Start

    Select number 3-> masterfile maintenance

    Enter number:1-> Race2-> Department3-> Grade4-> Taxcode

    Select number 4 -> filemaintenance

    Select number 1-> race

    Add/modify data

    End

    Press CTRL+W to save thechange.

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    1.3.2. Master file maintenance- Department

    67

    Start

    Select number 3-> masterfile maintenance

    Enter number:1-> Race2-> Department3-> Grade4-> Taxcode

    Select number 4 -> filemaintenance

    Select number 2->department

    Add/modify data

    End

    Press CTRL+W to save thechange.

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    1.3.3. Master file maintenance- Grade

    68

    Start

    Select number 3-> masterfile maintenance

    Enter number:1-> Race2-> Department3-> Grade4-> Taxcode

    Select number 4 -> filemaintenance

    Select number 3 -> grade

    Add/modify data

    End

    Press CTRL+W to save thechange.

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    1.3.4. Master file maintenance- Taxcode

    69

    Start

    Select number 3-> masterfile maintenance

    Enter number:1-> Race2-> Department3-> Grade4-> Taxcode

    Select number 4 -> filemaintenance

    Select number 4 ->taxcode

    Add/modify data

    End

    Press CTRL+W to save thechange.

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    Chapter

    Flowchart (c)10

    1. Bank in transaction upload

    Choose either 1 (1st half)

    or 2 (2nd

    half).

    Enter the date from.

    Select number 5 -> bankin transaction upload.

    Enter the date to.

    Enter the bank name(short form).

    End

    Choose either Y (yes) or N (no)to add annual bonus.

    Start

    Print