SEBUTHARGA BAGI PENINGKATAN KEMUDAHAN FIZIKAL PUSAT

DATA DAN PUSAT PEMULIHAN BENCANA (DRC) NEGERI MELAKA

BAGI

JABATAN KETUA MENTERI MELAKA

NO. SPESIFIKASI : JKMM.BTMK (S).400-10/2/5 JLD.17 (21)

JABATAN KETUA MENTERI MELAKA

ARAS 1, BLOK TEMENGGONG,

SERI NEGERI, AYER KEROH,

75450 MELAKA

(U.P.: BAHAGIAN TEKNOLOGI MAKLUMAT DAN KOMUNIKASI)

2

CONTENTS

NO.

CONTENTS

PAGES

1.

PART I

GENERAL TERMS AND CONDITIONS OF

QUOTATION

3

2.

PART II

TECHNICAL SPECIFICATION

10

3.

PART III

SCHEDULE OF INFORMATION

13

3

PART 1- GENERAL TERMS DAN CONDITIONS OF QUOATTION

NO. CONTENTS PAGE

1. Proposal……………………………………………………………. . …….

4

2. Selection Procedures……………………………………………………….

4

3. Criteria for Selection……………………………………………………….

5

4. Compilation of Quotation…………………………………………………..

5

5. Amendments………………………………………………………………..

6

6. Language Of Quotation Submission………………………………………

7

7. Notification of Acceptance…………………………………………………

7

8. Basis and Conditions of Quotation…………………………………………

7

9. Price and Charges…………………………………………………………..

7

10. Acceptance of Quotations…………………………………………………

8

11. Delivery and Installation of the Proposed

Equipment ………………………………………………………………..

8

12.

Warranty……………………………………………………………………

9

4

PART 1 – GENERAL TERMS DAN CONDITIONS OF QUOTATION

1. PROPOSAL

1.1 To proposethe following equipment:-

Peningkatan Kemudahan Fizikal Pusat Data Dan Pusat Pemulihan Bencana

(DRC) Negeri Melaka

2. SELECTIONS PROCEDURES

2.1 Satisfy Quotation Procedures

Vendor is required to comply strictly with the quotation procedures stated below.

Non-compliance with any of the procedures will result in disqualification.

a) All Vendors MUST be registered with the CIDB in Gred G1 and heading-

sub heading B04 (Kerja Am Bangunan)

b) Quotation proposals must be submitted before or at the latest by 12.00

Noon on 30 November 2016. Late proposal will not be considered.

c) Quotation proposals must be submitted in three (3) setsand must be in

accordance to specification listed in paragraph 4.

d) Briefing session will be held at Blok Temenggong, Kompleks Seri

Negeri building on 25th

November 2016 (Friday), 10.00 am

2.2 Satisfy Specification Requisites

Proposals that comply to the quotation procedures will have to meet all

specification requisites as described in Part II. Proposals not complying with

specification requisites will be disqualified.

2.3 Testing of Equipment

JabatanKetuaMenteri Melaka (JKMM)reserves the right to conduct testing on all

proposals which meet the specification requisites to ensure compliance with

specifications stated. The equipment sent must be equivalent to that proposed

in the quotation.

5

2.4 Final Shortlist

The Final short listed quotation will be subjected to further detailed evaluation in

both technical excellence and cost effectiveness. Separate technical and cost

rankings will then be conducted after which the most effective solution will be

recommended for acceptance.

3. CRITERIA FOR SELECTION

3.1 Hardware and Reliability

The hardware proposed shall be new, durable, high quality, reliable and be able to

operate under normal office environment.

3.2 Support

Utmost consideration will be given to hardware support that will be provided

by the vendor, the policy of the company, the relationship with their principals,

their standing as supplies of the equipment required by the vendor and their after-

sales services will be highly placed upon. The vendor is required to supply

JKMM with a list of all installation having the same proposed equipments in

Malaysia for public and private sector.

4. COMPILATION OF QUOTATION

4.1 Content

Quotation proposal must be submitted in three (3) sets, with the original clearly

marked “ASAL” or “ORIGINAL” and it shall consist of :-

i) FINANCIAL PROPOSAL

a) Lampiran Q.

b) Vendor’s Profile (APPENDIX 1).

c) Schedule Of Price (APPENDIX 2).

d) A copy of Letter or Certificate of Registration with the Ministry of

Finance.

e) A Copy of Bank Statement for the latest 3 months(at least July,

August and September 2016)

6

ii) TECHNICAL PROPOSAL

f) Schedule of Equipment in accordance with the Schedule of Prices

(APPENDIX 2).

g) Record of Experience (APPENDIX 3).

h) Technical Specification and Scope of Work (APPENDIX 4).

.

All quotation documents shall be duly signed or initialed and schedules with all

items filled in by the vendor. Non-compliance with any of the above will result

in the proposals being disqualified. The vendor is required to answer every

question asked. In answering the questions, the vendor must at all time answer

accurately and in accordance with the intents and formats of the questionnaires.

The answers should be precise with references made to relevant parts of the main

proposal.

4.2 Submission

Each quotation proposal must be well sealed duly marked as “SULIT – SEBUT

HARGA PENINGKATAN KEMUDAHAN FIZIKAL PUSAT DATA DAN

PUSAT PEMULIHAN BENCANA (DRC) NEGERI MELAKA”at the top left

hand corner and addressed clearly to :-

Y.B SETIAUSAHA KERAJAAN NEGERI MELAKA

JABATAN KETUA MENTERI MELAKA,

BLOK TEMENGGONG, ARAS 1,

SERI NEGERI, AYER KEROH,

75450 MELAKA.

(u.p. : Bahagian Teknologi Maklumat Dan Komunikasi)

5. AMENDMENTS

5.1 JKMM reserves the right to amend or delete any documents forming part of this

Invitation to vendor, at any time without prior notice in order to give effect to a

change in policy or to correct any error, omission, ambiguity or inconsistency that

may arise after the issue of this Invitation to quotation.

5.2 In the event of any re-issue of this Invitation to quotation all vendor will be

notified accordingly.

7

6. LANGUAGE OF QUOTATION SUBMISSION

6.1 All documents submitted by the vendor, including technical manuals should be in

the Bahasa Malaysia or English Language.

7. NOTIFICATION OF ACCEPTANCE

7.1 Notice of Acceptance will be given in writing to the successful vendor once his

quotation is accepted by JKMM.

7.2 The notice may include any additional conditions or alterations to the conditions

accompanying this document and if so, the quotation cannot be deemed to have

been agreed unless and until there is a written confirmation from the vendor

accepting the additional condition(s)/alteration(s).

7.3 When agreed upon, a contract is considered to have been made between the

Government and the vendor in accordance with the accompanying conditions

(inclusive of the additional and altered conditions) and no other agreement or

conditions shall be deem to have been included in this contract.

8. BASIS AND CONDITIONS OF QUOTATION

8.1 The quotation should be based on the specifications and conditions contained in

this document.

8.2 In no case will any claim of expenses incurred by the vendor in the preparation

and submission of this quotation be allowed.

9. PRICE AND CHARGES

9.1 Prices shall be quoted in Malaysian Ringgit and on the basis on CIF or FOB

where is applicable.

9.2 Prices quoted in the proposal should be valid for a period of not less than 90 days

from the date of the closing of this quotation.

9.3 Prices must be broken down on a per item basis and according to the format

provided under the schedule of price as given in APPENDIX 2. The schedule of

price shall be quoted on the basis of Outright Purchase where the Unit Price

and Total Price (both inclusive of delivery and installation but excluding

customs duties and monthly maintenance).

8

9.4 Quotation should include separate prices for all optional and alternative features

available for the equipment.

9.5 The brand name and the model number where applicable must be stated in all

cases.

10. ACCEPTANCE OF QUOTATION

10.1 JKMM shall not be bound to accept the lowest of any quotation. JKMM reserves

the right, regardless of the quotation submitted, to accept bids for the entire

schedule, or combination of schedule or for individual items at its own discretion

unless the vendor has stipulated specific limitations.

11. DELIVERY AND INSTALLATION OF THE PROPOSED EQUIPMENT

11.1 Delivery Programmed

The delivery programmed is thus as follows:-

Programmed Date

Award of LA To

Successful Tendered

Return of LA and

Performance Bond

1 week after issuance of LA

Equipment deliver and

install at site

Within 2 weeks after

Notification

Acceptance test

Within 2 weeks after date of

installation

A critical selection criterion would be the installation time frame. Vendors are

required to conform to the above schedule, and to elaborate on the details of

delivery and installation in their quotation submission. JKMM reserves the right

to determine the date of installation.

11.2 Delivery and Installation

The successful vendor shall have the delivers and install the proposed equipments

at site as requested by JKMM within 4 weeks from the date when an official

acceptance is given to the successful vendor. JKMM shall take all reasonable

measure that site preparation and provision for electricity supply be effected

before the physical installation of the proposed equipment.

9

12. WARRANTY

13.1 The Tenderer shall provided a warranty period of at least one (1) year for the

proper working of proposed Equipment. The warranty period shall commence

from the date of final acceptance. The Tenderer shall provide all necessary

services including on-site remedial, the supply and replacement of defective

parts due to defects in material, design, manufacture, workmanship and

installation during the said period at no cost to JKMM.

13.2 The Tenderer shall provide full details of any warranties which apply to the

equipment. Where individual items have different warranties, their specific details

shall be provided for each items in the conditions of Tender and to pay such

compensation as deemed justified for breach of contract.

10

PART II – TECHNICAL SPECIFICATION

Bil. HuraianKerja Kuantiti

1

Pihak kontraktor adalah dinasihatkan untuk membuat lawatan ke tapak

kerja sebelum menghargakan setiap item di dalam ringkasan sebutharga

ini.

Segala kerja-kerja pemindahan peralatan ICT hendaklah telah diambilkira

segala kos-kos pembelian/ penggunaan bahan pemindahan yang

berkaitan, upahburuh, kos penggunaan peralatan jentera/loji, keuntungan

syarikat dan lain-lain kerja atau peralatan yang berkaitan dalam

menjayakan penyiapan kerja tersebut.

Harga yang ditawarkan oleh pihak pembekal adalah dikira telah termasuk

semua kos yang berkaitan. Sekiranya lain - lain item yang berkaitan tidak

dinyatakan di dalam ringkasan sebutharga ini dan kerja tersebut perlu

dibuat, harga bagi kerja-kerja tersebut dianggap telah dikira termasuk di

dalam keseluruhan hargasebut harga tender ini.

Pihak pembekal juga dinasihatkan juga mengambilkira kos kerja lebih

masa pekerja, pembaikan kepada dinding, kemasan, lantai dan lain-lain

kerja berkaitan dengan kerja-kerja pemunggahan dan pengalihan peralatan

barangan ICT.

L/S

11

BIL. HURAIAN KERJA

KUANTITI

2 BANGUNAN SERI NEGERI

A. Sistem Pencegahan Kebakaran

1. Membekal dan memasang smoke detector.

2. Membekal dan memasang heat detector.

3. Kerja-kerja menguji dan mengujiterima system FM200

4. Membekal dan memasang pemadam api CO2 2KG.

5. Menukar bateri panel CO2 (7AS/24v).

6. Membekal dan memasang flashing light termasuk kerja

pendawaian.

7. Menyelenggara sistem cegah kebakaran untuk Bilik Server

selama 1 tahun (2 x kali) berserta laporan.

B. Penghawa Dingin

1. Menanggalkan penghawa dingin kapasiti 3HP sediaada.

2. Membekalkan dan memasang penghawa dingin 3.5HP dari

jenis ceiling exposed berserta piping dan kerja-kerja berkaitan

(termasuk pemasangan, pengangkutan dan lain-lain berkaitan)

C. Kerja-Kerja Lain

1. Menggantikan siling 2 X 4 yang rosak

2. Membekal dan memasang tanda "No Camera" jenis PVC.

3. Membekal dan memasang pengesan haba termasuk sistem

signal ke telefon.

4 Unit

4 Unit

1 Lot

2 Unit

2 Unit

1 Unit

2 Unit

3 Unit

3 Unit

1 Lot

1 Unit

1 Unit

12

BIL. HURAIAN KERJA

KUANTITI

3 UTC JALAN HANG TUAH

A. Sistem Pencegahan Kebakaran

1. Membekal dan memasang smoke detector.

2. Membekal dan memasang heat detector.

3. Membekal dan memasang pemadam api CO2 2KG.

4. Menyelenggara sistem cegah kebakaran untuk Bilik Server

selama 1 tahun (2 x kali) berserta laporan.

5. Membekal dan memasang panel FM200

6. Menukar bateri panel CO2 (7AS/24v).

7. Kerja-kerja membuka sprinkler head termasuk drain & re-

pressurize air dalam paip sprinkler.

8. Kerja-kerja penguji terima Sistem FM200

9. Penambahan piping FM200 dan fitting yang bersesuaian

(SQ40 1 ½”) serta nozzle 1 ½” dia.

10. Membekal dan memasang flashing light termasuk kerja

pendawaian.

B. Penghawa Dingin

1. Menanggalkan penghawa dingin kapasiti 2.5HP sediaada.

2. Membekalkan dan memasang penghawa dingin 3.5HP dari

jenis ceiling exposed berserta piping dan kerja-kerja berkaitan.

(termasuk pemasangan, pengangkutan dan lain-lain berkaitan)

3. Penyelenggaraan penghawa dingin 2.5HP

C. Kerja-Kerja Lain

1. Kerja membekal dan memasang pintu tempered glass dan

access door serta keselamatan yang diperlukan (sistem CO2).

2. Tinted 6m X 3m.

3. Menggantikan siling 2X4 yang rosak.

4. Membekal dan memasang pengesan haba termasuk sistem

signal ke telefon.

5. Membekal dan memasang tanda "No Camera" jenis PVC.

6. Kotak gantung kunci (berkunci)

2 Unit

2 Unit

2 Unit

2 Kali

1 Unit

2 unit

4 lot

1 Unit

1 Lot

1 Lot

2 Unit

2 Unit

3 unit

1 Lot

1 Set

1 Lot

1 Unit

1 Unit

1 Unit

13

PART III – SCHEDULE OF INFORMATION

NO.

CONTENTS

PAGES

1.

General

14

2.

Appendix

15

14

PART III - SCHEDULE OF INFORMATION

1. GENERAL

1.1 Tenderers are required to provided the following :

Quotation proposal must be submitted in three (3) sets, with the original clearly marked

“ASAL” or “ORIGINAL” and it shall consist of :-

i) FINANCIAL PROPOSAL

a) Lampiran Q.

b) Vendor’s Profile (APPENDIX 1).

c) Schedule Of Price (APPENDIX 2).

d) A copy of Letter or Certificate of Registration with the CIDB

e) A Copy of Bank Statement for the latest 3 months(at least July, August and

September 2016)

ii) TECHNICAL PROPOSAL

a) Record of Experience (APPENDIX 3).

b) Technical Specification and Scope of Work (APPENDIX 4).

1.2 In answering questions listed in Appendix as mentioned above herein, tenderers must

always answer accurately and in accordance with the intents and format of the

questionnaire rather than in a format to suit their own conveniences and tastes. The

answers should be precise and with references, where necessary, to relevant parts of

submission on details.

15

2. APPENDIX

APPENDIX CONTENTS

2.1 ……………………………………………………Lampiran Q

2.2 Appendix 1……………………………………… Vendor’s Profile

2.3 Appendix 2………………………………………. Schedule of Prices

2.4 Appendix 3………………………………………Record of Experience

2.5 Appendix 4 …………………………………… Technical Specification

And Scope Of Work