Etika Pakaian untuk memastikan staf memperolehi informasi...

Kit Staf Lapor Diri ini merupakan panduan kepada staf baharu yang melapor diri berkaitan tanggungjawab semasa melapor diri, aliran proses lapor diri dan dokumen yang perlu dilengkapkan oleh staf yang melapor diri. Kit ini juga menggariskan kemudahan asas yang layak dinikmati, tatacara proses penyambungan perkhidmatan, peletakan jawatan staf dan pelaksanaan tapisan keselamatan.

Staf baharu akan dibekalkan Buku Panduan Staf, Kod Etika Kerja dan Etika Pakaian untuk memastikan staf memperolehi informasi awal dan seterusnya memahami serta selari dengan misi, visi dan falsafah Universiti. Diharapkan kit ini dapat membantu ke arah mencapai kecemerlangan dalam penyampaian perkhidmatan di USIM.

This kit is meant for guiding new employee who reports for duty in USIM, which covers responsibilities, checklist, flow chart and necessary documents. This kit outlines the facilities that a staff is entitled to, the process to continue service, the process for staff resignation and the implementation of security screening.New employee will be provided with Employee Guideline Handbook and Code of Conduct and Attire in order to ensure that he/she is well-informed with basic information and to later understand the university’s mission, vision and philosophy. It is hoped that this kit can help towards achieving excellence in service performance in USIM.

Hak cipta terpelihara, tiada mana-mana bahagian daripada buku ini boleh diterbitkan semula, disimpan untuk pengeluaran atau ditukar kepada apa-apa bentuk dengan sebarang cara sekalipun tanpa izin bertulis daripada USIM. Diterbitkan oleh : Bahagian Sumber Manusia Jabatan Pendaftar Universiti Sains Islam Malaysia 71800 Bandar Baru Nilai, Negeri Sembilan Darul Khusus No. Tel : 06-798 8128 / 8126 No. Faks : 06- 798 8034 http : //www. usim.edu.my

CETAKAN PERTAMA 2016 © Hak Cipta Universiti Sains Islam Malaysia

English sEction

Tanggungjawab Staf Baharu Sebelum dan Semasa Melapor DiriTatacara Proses Lapor Diri Staf BaharuKemudahan Asas Bagi Staf BaharuCarta Alir Pengurusan Lapor Diri Staf WarganegaraCarta Alir Pengurusan Lapor Diri Staf Bukan WarganegaraCarta Alir Pengurusan Penyambungan Perkhidmatan KontrakCarta Alir Pengurusan Peletakan JawatanProses Pendaftaran Sistem e-Vetting 2.0Proses Permohonan Sistem e-Vetting 2.0Senarai Sistem Maklumat Universiti (SMU) USIM

04-

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24-25-

Responsibilities of New Staff Reporting for DutyProcedures To Report DutyBasic Facilities For New StaffFlowchart Of Staff Report Duty Management (Citizen)Flowchart Of Staff Report Duty Management (Non-citizen)Flowchart Of Contract Renewal ManagementFlowchart Of Resignation Managemente-Vetting 2.0 System Registration Processe-Vetting 2.0 System Application ProcessList of Systems Applied

Bahagian Bahasa MElayu

4

Bahagian

1 Calon perlu kemukakan kepada Bahagian Sumber Manusia

(BSM) dalam tempoh 14 hari daripada tarikh surat tawaran.

5 Surat pengakuan penerimaan jawatan.

Bahagian

2 Wajib dibawa semasa hari melapor diri bertugas.

5 Borang Pemeriksaan Kesihatan.

5 Borang Akuan Sumpah.

5 Surat makluman peletakan jawatan di organisasi lama (jika berkaitan).

5 Sijil Gaji Akhir (jika berkaitan).

tanggungjawaB staf Baharu sEBEluM Dan sEMasa MElapor Diri

Bahagian

3 Perlu dikemukakan kepada BSM dalam tempoh 7 hari

selepas melapor diri.

5 Pengesahan tarikh melapor diri dan pengesahan dokumen.

5 Borang maklumat pelantikan ke jawatan tetap/ kontrak.

5 Surat Aku Janji.

5 Akta Rahsia Rasmi.

5 Etika Kerja/Pakaian di USIM.

5 Borang Tempahan Blazer Rasmi USIM.

5 Borang Persetujuan Pembayaran Yuran Tabung Kebajikan Kakitangan USIM.

5 Borang Permohonan/Perbaharui Kad Staf/Tanda Nama.

5 Borang Kemudahan Rawatan Perubatan Staf di Klinik Panel USIM.

5 Borang Maklumat Diri Staf (Kegunaan Bendahari)

5 Borang Pengesahan Bank (Kegunaan Bendahari)

5 Borang Perisytiharan Harta

5 Tapisan Keselamatan (Sistem e-Vetting 2.0)

5 Kontrak Perjanjian (Bagi lantikan kontrak)

5 Akuan Pegawai ke atas Penerimaan Wang Tunai sebagai Gantian Cuti Rehat Yang Tidak Dapat dihabiskan.

5 Surat Akuan oleh Penjawat Awam yang terlibat dalam perolehan

5 Foto -2 keping (Staf dan tanggungan)

5 Salinan Kad Pengenalan/Sijil Kelahiran Staf, tanggungan dan ibu bapa

5 Salinan Sijil Nikah Staf.

5 Salinan Buku/ Penyata Akaun Bank dan Akaun KWSP Staf dan waris.

5 Buku Perkhidmatan daripada organisasi terdahulu (jika berkaitan).

Kit Staf Baharu | Universiti Sains Islam Malaysia

5

tatacara prosEs lapor Diri staf Baharu

KauntEr Bahagian suMBEr Manusia, aras 3, Bangunan cansElori, usiM KaMpus nilai

1 Serahan dokumen lapor diri kepada staf yang bertugas. Waktu lapor diri : 8.00 pagi – 11.30 pagi.

2 Terima dan kemaskini no. Pekerja (no.Per) di dalam dokumen lapor diri.

3 Terima salinan borang permohonan kad/ tanda nama staf [Pend.BSM.Pj.20].

KauntEr jaBatan KEsElaMatan, Bangunan KEsElaMatan, usiM, KaMpus nilai

1 Serahan salinan borang permohonan kad/ tanda nama staf kepada staf bertugas [Pend.BSM.Pj.20].

2 Proses cetakan kad staf.

3 Terima kad staf.

pEnEMpatan Baharu (MErujuK surat tawaran)

1 Lapor diri kepada ketua jabatan.

2 Serah dokumen lapor diri yang memerlukan pengesahan ketua jabatan.

3 Kemukakan dokumen yang telah lengkap kepada seksyen perjawatan, bahagian sumber manusia dalam tempoh 14 hari dari tarikh lapor diri.

4 Pendaftaran sistem e-vetting. (Rujuk muka surat 11 dan 12)

6

BuKu rawatan KEsihatan » Staf akan menerima Buku

Rawatan Kesihatan bagi kegunaan di Klinik Panel USIM untuk diri sendiri dan tanggungan dengan melengkapkan Borang Kemudahan Rawatan Perubatan Kakitangan Di Klinik Panel USIM [PEND.BSM.Pj.21] yang diuruskan oleh Bahagian Governan dan Pentadbiran Am (BGPA), Jabatan Pendaftar, Aras 2, Bangunan Canselori, Kampus Nilai. (06-798 8138/8122)

» Kelayakan adalah tertakluk kepada peraturan semasa yang berkuatkuasa. (Rujuk BGPA)

KEMuDahan ict » Staf layak menerima perkakasan

komputer merujuk skop tugas bagi jawatan yang disandang.

» Staf akan menerima Emel rasmi daripada Unit Rangkaian & Keselamatan ICT, GOAL-ITQAN. (06-798 6045)

» Staf perlu merekod kehadiran masuk/keluar pejabat menggunakan Sistem MyAkrab pada Terminal/Kiosk yang dibenarkan. (06-798 8125)

panDuan / KoD EtiKa KaKitangan » Staf akan dibekalkan dengan :-

» Buku Kod Etika Kerja

» Buku Panduan Staf

» Etika Pakaian Di USIM

» Serahan akan dilakukan semasa proses melapor diri bertugas. (06-798 8113/8114/8125)

KEMuDahan asas Bagistaf Baharu


7Kit Staf Baharu | Universiti Sains Islam Malaysia 9

CARTA ALIR PENGURUSANLAPOR DIRI STAF WARGANEGARA

Mula

Tamat

1234

7 86

9101112

Minta staf baharu lengkapkan dokumen berkaitan

TIDAK

YA

5BSM menyemak dan

memastikan dokumen pada Bahagian II lengkap. Sekiranya

tidak lengkap, calon tidak dibenarkan meneruskan lapor diri.

carta alir pEngurusanlapor Diri staf warganEgara

Surat tawaran dihantar kepada calon yang berjaya

Calon mengembalikan surat pengakuan penerimaan jawatan [PEND.BSM.Pj.10] kepada Seksyen Perjawatan

BSM menerima surat pengakuan penerimaan jawatan [PEND.BSM.Pj.10] dan merekod tarikh melapor diri calon

BSM menerima calon hadir bagi melapor diri

Rekodkan maklumat staf baharu dalam Sistem Munazzim dan wujudkan Fail PER

BSM terima borang bagi Bahagian III dan direkodkan dalam Fail PER

Semak kecukupan dokumen pada Bahagian I dan Bahagian II

Serahkan Fail PER dan dokumen pelantikan staf baharu kepada Seksyen Perkhidmatan

Penyediaan Laporan Perubahan Gaji (LPG) oleh Seksyen Perkhidmatan

Serahan LPG dan Fail PER kepada Jabatan Bendahari bagi pembayaran gaji

Pemakluman pelantikan staf baharu dalam Mesyuarat Lembaga Pengarah Universiti (LPU)

8

TIDAK

TIDAK

1 2 3 4

78 6

15 14

9 10 11 12

YA

YA

5

13

carta alir pEngurusan lapor Diri staf BuKan warganEgara

Mula

Surat tawaran dihantar kepada

calon yang berjaya

Calon mengembalikan surat pengakuan

penerimaan jawatan [PEND.BSM.Pj.10] kepada Seksyen

Perjawatan

BSM menerima surat pengakuan penerimaan jawatan [PEND.BSM.Pj.10] dan merekod

tarikh melapor diri calon

BSM menerima calon hadir bagi

melapor diri

Rekodkan maklumat staf baharu dalam Sistem Munazzim dan wujudkan Fail

PER

BSM terima borang bagi Bahagian III dan

direkodkan dalam Fail PER

Semak kecukupan dokumen pada Bahagian I dan

Bahagian II

Pemakluman pelantikan staf baharu dalam

Mesyuarat LPU

Terima kelulusan permohonan Pas

Penggajian daripada JIM

Serahkan Fail PER dan dokumen

pelantikan staf baharu

kepada Seksyen Perkhidmatan

Serahan LPG dan Fail PER kepada

Jabatan Bendahari bagi pembayaran

gaji

Penyediaan Laporan Perubahan Gaji

(LPG) oleh Seksyen Perkhidmatan

Hantar permohonan Pas Penggajian ke Jabatan Imigresen

Malaysia (JIM)

BSM menyemak dan memastikan

dokumen pada Bahagian II lengkap. Sekiranya tidak

lengkap, calon tidak dibenarkan

meneruskan lapor diri.

BSM menyemak kelulusan permohonan

Pas Pengajian. Sekiranya tidak lulus, calon tidak

dibenarkan meneruskan perkhidmatan

Minta staf baharu lengkapkan dokumen berkaitan

Keluarkan Surat Penamatan Perkhidmatan

Tamat


9

TIDAK

TIDAK

1 2 3 4

78 6

15 14

9 10 11 12

YA

YA

5

13

Tamat Mula

PERAKU TIDAK

YA

PERAKU

carta alir pEngurusan pEnyaMBungan pErKhiDMatan KontraK

BSM membuat semakan staf kontrak yang akan

tamat dalam tempoh 6 - 7 bulan tempoh perkhidmatan

terakhir.

9BSM membuat serahan surat

tawaran kepada staf terlibat beserta

dokumen bagi penyambungan

kontrak.

10BSM terima

Surat Perakuan Penerimaan Jawatan

daripada staf.

19Staf menerima salinan LPG.

8BSM sedia

surat tawaran penyambungan

kontrak

BSM kemuka surat pelawaan kepada Ketua Jabatan bagi tujuan penyambungan staf

kontrak di bawah seliaannya beserta Borang Akuan

Pembaharuan Penyambungan Lantikan Kontrak

[PEND.BSM.Pj.05].

18Penyediaan Laporan

Perubahan Gaji (LPG).

11BSM membuat

proses penamatan tempoh kontrak

semasa bagi pendaftaran tempoh

kontrak baharu.

BSM kemuka Borang Permohonan Pembaharuan Lantikan Kontrak Akademik

[PEND.BSM.Pj.05] atau Pentadbiran [PEND.BSM.Pj.08] kepada staf terlibat.

13Staf melengkapkan Borang Lapor Diri beserta dokumen

berkaitan.

6BSM kemuka

Borang kepada Ketua Perkhidmatan (Naib Canselor) bagi

perakuan.

14BSM membuat

semakan kecukupan dokumen.

5BSM terima dan

semak kecukupan borang.

BSM terima maklumbalas daripada Ketua Jabatan.

7BSM terima ulasan

daripada Naib Canselor.

12Staf hadir melapor

diri di Kaunter BSM, Aras 3, Bangunan Canselori, USIM.

17Fail PER yang telah

lengkap diserah kepada Seksyen Perkhidmatan,

Bahagian Sumber Manusia.

16BSM rekod

dokumen ke dalam Fail PER staf.

15BSM rekod

sambung/lanjut kontrak terbaharu

staf.

Keluarkan Surat Penamatan dan

Penghargaan Perkhidmatan.

2

1

3

4

10

carta alirpEngurusanpElEtaKan jawatan

5Serahan surat

peletakan jawatan kepada staf berkaitan.

1Staf melengkapkan

Borang Permohonan Peletakan Jawatan [PEND.BSM.Pk.17] serta pengesahan

makluman peletakan jawatan daripada Ketua Jabatan.

2BSM terima dan semak kecukupan

borang beserta peraturan

yang sedang berkuatkuasa.

3Permohonan dipanjangkan kepada Ketua Perkhidmatan

(Naib Canselor) untuk makluman

dan rekod.

4BSM sediakan surat peletakan

jawatan.

Mula LENGKAP Tamat

TIDAKLENGKAP

Kit Staf Baharu | Universiti Sains Islam Malaysia 11

Akses internet dengan menggunakan Mozilla. Masukkan alamat pautan (URL) https://evetting.cgso.gov.my/cgso pada pelayar web dan skrin Log Masuk akan dipaparkan.

Klik butang pautan Daftar untuk mendaftar akaun pengguna baru.

Sila pilih Jenis Pendaftaran “Pemohon Individu”.

Sila pilih Jenis ID

Sila Masukkan ID Pengguna, Nama, Emel dan Masukkan Imej “CAPTCHA” dalam medan yang disediakan (Pastikan Nama dan ID Pengguna seperti di Kad Pengenalan Baru atau Pasport).

Klik butang Daftar untuk menghantar borang permohonan dan meneruskan proses daftar. Mesej “Pendaftaran Pengguna berjaya dihantar. Sila semak emel anda.” akan dipaparkan.

Pemohon boleh menyemak emel pendaftaran sama ada pendaftaran Berjaya atau Gagal.

Jika berjaya pemohon boleh Log Masuk ke Sistem e-Vetting dan membuat permohonan baru. Jika gagal, sila buat pendaftaran semula.

prosEs pEnDaftaran sistEM E-VEtting 2.0

1 5

26

3

4

7

8

12

prosEs pErMohonan sistEM e-VEtting 2.0

akses internet dengan menggunakan Mozilla. Masukkan alamat pautan (URL) https://evetting.cgso.gov.my/cgso pada pelayar web dan skrin Log Masuk adan dipaparkan.

Sila pilih Jenis Pendaftaran “pemohon individu”

Masukkan ID Pengguna dan Kata Laluan (Seperti yang diterima melalui emel) ke dalam medan yang disediakan.

• Klik butang Log Masuk dan seterusnya melengkapkan meklumat yang diperlukan.

• Pilihan Permohonan Baru - Jenis - Lantikan Baru Berkanun

1 3

2 4

pEnting:

Staf yang baharu melaporkan diri DIWAJIBKAN untuk melengkapkan Tapisan Keselamatan dengan menggunakan SISTEM e-VETTING 2.0 dalam tempoh

14 hari dari tarikh melapor diri


sEnarai sistEM MaKluMat uniVErsiti (sMu) usiM

Cik Rohimah Abdul Rahman (P)Tel : 06-798 8128 / 8125

Puan Norazlina Abu Zahar (P)Tel : 06-798 8152 / 8153

Puan Norrufilzah Shaari (P)Tel : 06-798 8108 / 8115 / 8037

Encik Muhammad Fadzwan Zakaria (P)

Tel : 06-798 8112 / 8115 / 8037

Encik Amirul Falanee Hasnan (T)Tel : 06-798 6043 / 6078

Puan Yussavialina Hamdan (T)Tel : 06-798 6063

iSTAFF Staff Portal

myAKRABMy Automated Kiosk:Readable, Accessible, Biometric

myTRAMSTraining Management System

E-SEKATASistem Sasaran Kerja Tahunan

ePRESTASISistem Penilaian Prestasi Tahunan Staf

MYOTSistem Tuntutan Kerja Lebih Masa

HRMIS 2.0 Sistem Pengurusan Maklumat Sumber Manusia

Puan Siti Noor Izyani Zalilah Sulaiman (P)

Tel : 06-798 8038 / 8048 / 8193

(P)-PEGAWAI PENYELARAS (T)-TEKNIKAL

Encik Mohamad Faiz Taip (P)Tel : 06-798 6251

Puan Noorazera Azizan (T)Tel : 06-798 6049


Encik Alfaiz Md Salleh (P)Tel : 06-798 8059 eACADEMIC SYSTEM

UNIVERSITI SAINS ISLAM MALAYSIA

eHADIR LECTURES AND STUDENTS' ACTIVITES ATTENDANCE SYSTEM

GOALSGlobal Open Access Learning System

eNILAIPenilaian Kursus dan Pengajaran Secara Online

AMV@USIMPortal Kewangan


(P)-PEGAWAI PENYELARAS (T)-TEKNIKAL

sEnarai sistEM MaKluMat uniVErsiti (sMu) usiM

14

English sEction

16- Responsibilities of New Staff Reporting for Duty17- Procedures To Report Duty

18- Basic Facilities For New Staff19- Flowchart Of Staff Report Duty Management (Citizen)

20- Flowchart Of Staff Report Duty Management (Non-citizen)21- Flowchart Of Contract Renewal Management

22- Flowchart Of Resignation Management23- e-Vetting 2.0 System Registration Process24- e-Vetting 2.0 System Application Process

25- List of Systems Applied

16

PART

1 Candidate should produce to Human Resource Division

(HRD) within 14 days after the date of the offer letter.

5 Letter of Acceptance to the post offered

PART

2 Compulsory to bring on when reporting for duty

5 Medical Check-up Form.

5 Oath Declaration Form.

5 Resignation Approval Letter From Previous Organization (If Related)

5 Final Salary Pay Slip(if Related).

rEsponsiBilitiEs of nEw staff rEporting for Duty

PART

3 To present to BSM within 7 days after report duty.

5 Confirmation Of Report Duty Date And Document Verification.

5 Information Form To Permanent/Contract Appointment.

5 Letter Of Undertaking.

5 Act Of Secrecy.

5 Work/ Dress Ethics In USIM.

5 Official USIM Blazer Order Form.

5 Agreement To Contribute To USIM Staff Welfare Fund.

5 Application Form To Apply/Renew Staff Card/ Nametag.

5 Form To Receive Medical Treatment At Panel Clinics For USIM Staff.

5 Staff Personal Information Form (For Bursar Use)

5 Bank Verification Form (For Bursar Use)

5 Wealth Declaration Form

5 Security Screening (E-vetting 2.0 System)

5 Contract Of Agreement (For Appointment By Contract)

5 Officer’s Declaration Of Cash Acceptance In Substitute To Unfinished Annual Leave

5 Acknowledgement Letter By Public Servant Involved In Acquisition

5 Photographs -2 Sets ( Staff And Family Members)

5 Copies Of, Staff, Dependents And Parents’ Identity Card/ Birth Certificate

5 Copy Of Staff’s Marriage Certificate.

5 Copies Of Bank Book/ Account And EPF Accounts Of Staff And Dependents.

5 Book Of Service From Previous Organization (If Related) aaa


17

procEDurEs to rEport Duty

huMan rEsourcE countEr, lEVEl 3, chancEllEry BuilDing, cansElori, usiM , nilai caMpus

1 Presents report duty documents to the staff on duty. Time to report for duty: 8.00 am – 11.30 am.

2 Accepts and update staff id no (no.Per) in the report duty document.

3 Accepts copies of application form for staff card and name tag [Pend.BSM.Pj.20].

sEcurity DEpartMEnt countEr, sEcurity BuilDing, usiM, nilai Main caMpus

1 Submits copy of application form for staff card/ nametag to staff on duty (Pend.BSM.Pj.20].

2 Processes staffcard printing.

3 Staff receives staffcard.

nEw placEMEnt (rEfEr to offEr lEttEr)

1 Report duty to head of department/ administration officer.

2 Submit reporting for duty documents that require verification from.

3 Submit completed documents to recruitment section, human resource division within 14 days after date of reporting for duty.

4 Registration of e-vetting system. (Refer to flowchart on page 23 and 24)

18

MEDical trEatMEnt BooK » Staff will receive a medical

treatment book to be used at USIM’s panel clinics for the staff and dependents upon completing Staff Medical Facilities at USIM’s panel clinics form [PEND.BSM.Pj.21] which will be administered by the Governance and General Administration Division, Registrar Department, Level 2, Chancellery Building, Nilai Campus (06-798 8138/8122)

» Eligibility applies to current rules enforced.

ict facilitiEs » Staff is entitled to receive

computer hardware as referred to the job scope of the position shouldered.

» Staff will receive an official email account from Network & Security Unit, ICT, GOAL-ITQAN. (06-798 6045)

» Staff must record attendance going in/out of the office through MyAkrab System at permitted Terminal/Kiosk. (06-798 8125)

guiDElinE / EMployEE coDE of Ethics » Staff will be provided with :-

Book on Work Code of Ethics

» Employee Guidebook

» Dress Ethics in USIM

» Items will be handed over when reporting for duty. (06-798 8113/8114/8125)

Basic facilitiEs for nEw staff


19

Mula

Tamat

1234

7 86

9101112

TIDAK

YA

5

flowchart of staff rEport Duty ManagEMEnt (citiZEn)

Start

Finish

Offer letter is mailed to successful candidate

Candidate returns letter of acceptance to the position offered [PEND.BSM.Pj.10] to Recruitment Section

HRD receives letter of acceptance [PEND.BSM.Pj.10] and records candidate’s date of reporting for duty

HRD attends to candidate reporting for duty

Records new staff information into Munazzim System and creates a personal (PER) file

HRD accepts form for Section III and records in PER file

HRD checks to ensure documents on

Section II is completed. Candidate is not allowed to

proceed with reporting for duty process if

document is incomplete.

Check documents on Section I and II are complete

Submits PER File and appointment document to Services Section

Preparation of Laporan Perubahan Gaji (LPG) by Services Section

Submission of LPG and Fail PER to Bursar Department for payment of salary.

Announcement of new staff employment in University’s Board of Directors (BOD) meeting

Ensure new staff completes relevant documents

NO

YES

20

TIDAK

TIDAK

1 2 3 4

78 6

15 14

9 10 11 12

YA

YA

5

13

flowchart of staff rEport Duty ManagEMEnt (non citiZEn)

Issues a Letter of Service Termination

Ensure new staff

completes relevant

documents

NO

NO

YES

YES

Offer letter is mailed to successful candidate

Candidate returns letter of acceptance to the position offered [PEND.BSM.Pj.10] to Recruitment Section

HRD receives letter of acceptance [PEND.BSM.Pj.10] and records candidate’s date of reporting for duty

HRD attends to candidate reporting for duty

Records new staff information into Munazzim System and creates a PER file

HRD accepts form for Section III and records in PER file

HRD checks to ensure documents on Section

II is completed. Candidate is not allowed to proceed

with reporting for duty process if document

is incomplete.Check documents on Section I and II are complete

Announcement of new staff appointment in Board of Directors (BOD) meeting

HRD checks verification of

Recruitment Pass. If unverified, candidate will not be allowed to

continue serviceApplication for Recruitment pass from Immigration Department of Malaysia is approved

Submits PER File and appointment document to Services Section

Submission of LPG and PER File to Bursar Department for payment of salary.

Preparation of Laporan Perubahan Gaji (LPG) by Services Section

Submits Application for Recruitment Pass to Immigration Department of Malaysia

Start

Finish


21

Tamat MulaFinish

flowchart of contract rEnEwal ManagEMEnt

Begin

1HRD checks contract

staff’s service expiration within the last 6-7 months of the last servicing period.

9HRD presents offer

letter to renew contract and relevant

documents to respective staff.

10HRD receives

Acknowledgment Letter of Accepting

Position offered from the staff.

19Staff receives a copy

of Laporan Perubahan Gaji (LPG).

8HRD prepares offer letter for contract

renewal

2HRD produces offer letter

to Head of Department to renew contract staff under his supervision

with a Declaration Form of Contract Staff Renewal

Appointment [PEND.BSM.Pj.05].

18Preparation of

Laporan Perubahan Gaji (LPG)

11HRD proceeds

current contract termination process

to register new contract term.

13Staff completes

Reporting for Duty form and relevant

documents.

6HRD produces form to Head of Services (Vice Chancellor) for

approval.

14HRD checks

documents are complete.

5HRD accepts and checks forms are

completed.

3HRD receives

feedback from Head of Department

7HRD receives

comments from Vice Chancellor.

12Staff reports for duty

at HRD Counter, Level 3, Chancellery

Building, USIM.

17The complete PER file is submitted to Services Section, Human Resource

Division.

16HRD records

documents in staff’s personal PER file.

15HRD records the latest contract

renewal/extension for the staff.

APPROVED

YES 4HRD produces

Application Form for Renewal of Contract

Appointment for Academics [PEND.

BSM.Pj.05] or Administrative Staff [PEND.BSM.Pj.08]

respectively

Produces Letter of Service

Termination and

Appreciation.

NO

NOT APPROVED

22

flowchart of rEsignation ManagEMEnt

5Resignation

letter is handed to the

respective staff.

1Staff completes

Application form To Tender Resignation [PEND.BSM.Pk.17]with confirmation

of resignation from Head of Department.

2HRD accepts and checks forms are completed

in adherence to current

regulations.

3Application is forwarded to Head of

Services (Vice Chancellor) for

acknowledgement and record purposes.

4Application is forwarded to Head of

Services (Vice Chancellor) for

acknowledgement and record purposes.

Start COMPLETE Finish

INCOMPLETE


Internet Access using Mozilla. Enter the weblink address (URL) https://evetting.cgso.gov.my/cgso in the web browser and Login screen is displayed.

Click on sign up button to register new user account

Select Type of Registration “Pemohon Individu” (Individual Applicant).

Select Type of ID

Insert User ID, Name, E-mail address and “CAPTCHA” image in the space provided ( Ensure Name and User ID as registered in the current Identity Card or Passport).

Click Register button to submit application form and to proceed registration. A message “Your Registration is successful. Please check your email” will be displayed once registration is completed.

Applicant can check if the registration is successful or failed via email.

If successful, applicant can log into the e-Vetting System and create new application. If failed, please re-register.

E-VEtting 2.0 systEM rEgistration procEss

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3

4

7

8

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E-VEtting 2.0 systEM application procEss

internet access using Mozilla. Enter the weblink address (URL) https://evetting.cgso.gov.my/cgso in web browser and Login screen is displayed.

Select Type of Registration “pemohon individu” (individual applicant).”

Insert User ID and password( as received via email) into the spaces provided

• Click Login button and proceed to complete the information needed.

• Select New Application- Type – New Statutorily Appointment

1 3

2 4

iMportant:

Newly appointed staff reporting for duty MUST complete the Security Screening procedure using e-VETTING 2.0 system within

14 day of date to report duty.


list of systEMs appliED

Cik Rohimah Abdul Rahman (P)Tel : 06-798 8128 / 8125

Puan Norazlina Abu Zahar (P)Tel : 06-798 8152 / 8153

Puan Norrufilzah Shaari (P)Tel : 06-798 8108 / 8115 / 8037

En Muhammad Fadzwan Zakaria (P)Tel : 06-798 8112 / 8115 / 8037

Encik Amirul Falanee Hasnan (T)Tel : 06-798 6043 / 6078


iSTAFF Staff Portal

myAKRABMy Automated Kiosk:Readable, Accessible, Biometric

myTRAMSTraining Management System

E-SEKATASistem Sasaran Kerja Tahunan

ePRESTASISistem Penilaian Prestasi Tahunan Staf

MYOTSistem Tuntutan Kerja Lebih Masa

HRMIS 2.0 Sistem Pengurusan Maklumat Sumber Manusia

Puan Siti Noor Izyani Zalilah Sulaiman (P)

Tel : 06-798 8038 / 8048 / 8193

(P)-PERSON IN CHARGE (T)-TECHNICAL

Encik Mohamad Faiz Taip (P)Tel : 06-798 6251



Encik Alfaiz Md Salleh (P)Tel : 06-798 8059 eACADEMIC SYSTEM

UNIVERSITI SAINS ISLAM MALAYSIA

eHADIR LECTURES AND STUDENTS' ACTIVITES ATTENDANCE SYSTEM

GOALSGlobal Open Access Learning System

eNILAIPenilaian Kursus dan Pengajaran Secara Online

AMV@USIMPortal Kewangan


(P)-PERSON IN CHARGE (T)-TECHNICAL

list of systEMs appliED

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Bahagian Sumber Manusia Jabatan Pendaftar

Universiti Sains Islam Malaysia 71800 Bandar Baru Nilai,

Negeri Sembilan Darul Khusus No. Tel : 06-798 8128 / 8126

No. Faks : 06- 798 8034 http : //www. usim.edu.my

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