PIPOC MANUAL 10 OCT 2019pipoc.mpob.gov.my/img/pdf/PIPOC 2019_Exhibition Manual.pdf · Bandar Baru...

CONTACT INFORMATION

Company / Organization Contact Person(s) Organizer Malaysian Palm Oil Board

No. 6, Persiaran Institusi, Bandar Baru bangi, 43000 Kajang, Selangor, Malaysia.

HJ. Azahar Bin Said / En. Jalil Tel: 603-8769 4889 Fax: 603-8925 9652 E-mail: [email protected] / [email protected]

Venue

Kuala Lumpur Convention Centre (KLCC), Hall 1 - 5, Ground Floor, Kuala Lumpur City Centre, Jalan Pinang, 50088 Kuala Lumpur

Exhibition Services, Ms. Loges / Ms. Shikin Tel : 603-2333 2888 Fax : 603-2333 2729 E-mail : [email protected]

Official Contractor

ES Exhibition Services Sdn Bhd No 7, Jalan 1/118C, Desa Tun Razak, 56000 Kuala Lumpur

Ms. Mandy Leong Tel: 603 – 9172 1598 Fax: 603 – 9171 5598 Email: [email protected]

Official Freight Forwarder

R.E. Rogers (Malaysia) Sdn Bhd, No. 7, Jalan Warden U1/76, Taman Perindustrian Batu Tiga, 40000 Shah Alam, Selangor.

En. Rasyid Abdullah (019-357 5216) Tel: 603-5510 8611 Fax: 603-5510 6296 E-mail: [email protected]

BOOTH INFORMATION

Structure System Shell Scheme Booth

Facilities

1 electricity power point, 2 fluorescent tubes, 1 reception table, 2 folding chairs, 1 waste paper basket

Non-standard Design Obtainable on cost basis from the Official Contractor, ES Exhibition Services Sdn Bhd

Additional Items Obtainable on cost basis from the Official Contractor, ES Exhibition Services Sdn Bhd

Event Duration

19th – 21st November 2019

Set-up 17th – 18th November 2019

Dismantle 22th November 2019

EXHIBITION SCHEDULE

STRICTLY NO DISMANTLING BEFORE 08:00, 22th November 2019 (Friday)

Note: Exhibitors will not be allowed into the exhibition area before 12:00 on 18th November 2019.

The area will be unsafe for exhibitors before this time.

Date Time Build-Up 16th November

2019 (Saturday)

17th November

2019 (Sunday)

10:00 –

07:00 – 23:59

Delegates Registration @ Banquet Hall, Level 3 Official Contractor Set Up

14:00 – 23:59 Non – Official Contractor Move In (DIFFERENT Time Arrangement by Official Contractor)

23:59 Hall Close

18th November 2019

(Monday)

07:00 – 18:00 Continue Booth Set Up & Final Booth Touch-Up

10:00 – 18:00 Exhibitors Registration

12:00 – 23:59 Exhibitors Entry of Hand-Carried Items & In-House Booth Decoration

23:59 Halls Close

Date Time Exhibition Period (Opening Hours)

19th November 2019

(Tuesday)

08:00 – 09:00

Halls Open to Exhibitors

09:00 – 18:00 Exhibition Show Day 1

18:00 End of Day 1 & Halls Close to Delegates & Public

19:00 Halls Close

20th November 2019

(Wednesday)

19th November 2019

(Tuesday)

08:00 – 09:00




19:00 Halls Close

Date

21st November

2019 (Thursday)

08:00 – 09:00




18:00 – 23:00

Packing & Move Out for Hand-Carry Items By Exhibitors

Move-Out for Heavy Exhibits By Official Freight Forwarders

23:00 Halls Close

Date Time Tear-Down

22nd November 2019

(Friday)

08:00 – 17:00 Official Contractor Dismantling of Stand & Electrical Fitting

08:00 – 15:00 Non-Official Contractor

Note: All exhibitors must clear their products in between18:00 – 23:00 on 21st November 2019, in order for the stand dismantling to begin.

LOADING & UNLOADING

Loading & Unloading

- The Centre’s loading dock is located at ground floor, Hall 1-5. - Control point is at the Centre’s checkpoint - Traffic flows in a one-way direction in from Jalan Persiaran KLCC and out

to Jalan Pinang. - The loading dock service road is 8 metres H x 6 metres D at Loading Dock

2 with narrower sections behind service Link Hall 3 and Loading 4 and Loading Dock 5.

- The narrow section behind Link Hall 3 has a low ceiling, which is 4 metres in height. Safety goal posts of 4 metres in height are installed before and after the service road Link Hall 3.

- Only vehicles below 3.5 metres in height will be allowed access to Loading Docks.

- A 30 minutes parking limit applies for drop-off/pick-up of goods during the move in and move out process. Vehicles are not permitted to park at the loading dock at any other time.

- Vehicles and contents are the responsibility of the owner while at the loading dock.

- Smoking is only permitted at the designated area at the loading docks. - The loading dock includes two wash rooms, one wash bay is located

at loading dock 2, and another wash bay is located at loading dock 4 for the preparation of paints, trade materials and cleaning purposes.

- Children under 15 are not permitted to present during move in and move out.

Floor Loading Limit

For those who have heavy equipment to exhibit, please take note that all floor areas within the Kuala Lumpur Convention Centre have specified loading limits per square metre as follows:-

• Exhibition Hall 1 - 5: 10.0 KN/m² / 1020 Kg/m² • Loading/Unloading dock: 10.0 KN/m² / 1020 Kg/m²

Forklift & Logistics

Any equipment or items to be used or displayed whose weight exceeds the floor capacity limits must be assessed prior to the positioning of the item or equipment. The use of a spreader plate may be required to spread the weight evenly. Where this is necessary, the cost is to be borne by the Exhibitor. Please furnish R.E. Rogers the above information not later than 15TH October 2019. Failure to do so may cause delays or problems when you bring in your equipment. Forklifts can only be operated by the R.E. Rogers Official Freight Forwarder within the vicinity of the Centre.

EMERGENCY

Emergency and Evacuation procedures

- Refer to Appendix E

EXHIBITOR GUIDE INFO

Exhibitor Badges

Exhibitor’s badges allow all exhibitors and their staff access to the exhibition hall throughout the duration of the fair. All the exhibitors should register at the Registration Counter on arrival (18 November 2019) at the Exhibition Hall to collect their passes and instructions. Failure to display these passes will result in denial of entry by securities into the Exhibition Hall.

Vehicle Permit for Lorries / Light Goods Vehicle

Vehicle permit will be issued to each exhibitor for entering the loading docks of the Kuala Lumpur Convention Centre on the move-in and move-out by the Organiser. The permit must be displayed on the windscreen to facilitate inspection and is only valid at the specified dates and times indicated on the permit.

Air Conditioning / Ventilation

Air Conditioning / Ventilation is not provided in the venue during the build-up or tear-down period.

Flying Objects

Remote-controlled free flying objects are not permitted in the exhibition booths.

Parking

Please refer to Kuala Lumpur Convention Centre website for updated parking rates www.klccconventioncentre.com – select “About Your Centre” – go to “Spaces & Facilities” - parking Please take note that the car park is managed by KLCC Parking Management Sdn Bhd and rates are subjected to change without prior notice.

Food and Beverage Policy

The Centre is the exclusive supplier of food and beverage. Any outside food and beverage brought into the Centre’s premises, banqueting event, exhibition halls and booth for sales and consumption is strictly prohibited. The Centre operates under the Food Act 1983 (Department of Environment, Ministry of Health) and meets the requirements of ISO 22000 Food Safety Management which includes compliance with HACCP standard. Halal Food Policy All the Centre’s kitchens are halal-certified by Jabatan Kemajuan Islam Malaysia (JAKIM), so all the food served in the venue is halal.

Exhibitor On-Stand/Booth Catering Regulations All food and beverge itesm in the exhibition halls must be purchased through the Exhibition Service Centre. To arrange food and beverage hospitality services, please order the service online or complete and return the oder form. (Refer to Exhibitor Service Order Forms)

Food Sampling

Exhibitor Food and Beverage Sampling Other than food-related exhibitions, any proposed sampling activity must be notifed in writing to the Centre for approval no later than 14 days prior to the starts of the event (Hiring Period). All samples must be offered free of charge (FOC) to visitors. Please complete and return the form. (Refer to Exhibitor Food and Beverage Samples Request Form)

Care of Building

No attachment, fitting, equipment or device is allowed to be affixed to or suspended from any structure of the building as this can damage the structure of the building

Exhibitors’ Hand-Carry Procedures

- Hand-carried freight is defined as items that can be easily carried by an individual exhibitor, without the need for mechanized equipment.

- Examples of acceptable hand-carried materials include boxes, suitcases or fibre board shipping cartons, portable displays on wheels and small luggage bags.

- Exhibitors may use the guests lift access to transport materials that can be hand-carried to their booths.

- The following items are not considered hand-carried items: two wheel dolly loads, carts, boxes or crates.

Exhibitor’s Loading and Unloading Procedures

- Exhibitors’ exhibit materials must enter and exit through the approved loading docks.

- Exhibitors will be allowed to hand carry items in or out of the exhibition halls during move-in and move-out days.

- Vehicle Entry Permit will be issued to exhibitors for entering the loading docks by the MPOB, the Organiser.

Exhibitors’ Deliveries and Freight (Including Machine and Equipment)

- Hand carry loading procedures are limited to cars, mini-vans, station wagons or pick trucks (cannot exceed 20 feet (6.1 metres) in length and 12.5 feet (3.5 metres) in height). No full-sized trucks or trailers will be allowed to unload via the hand carry loading procedures.

- Should exhibitors need assistance with load in/out, they will be referred to the appointed R.E. Rogers official freight forwarder at which time fees may apply.

- Vehicles are allowed to load/unload only and may not park in the loading dock area, once vehicles are unloaded; they must be moved to alternate parking locations.

- Upon the close of the exhibition, there will be a 1 hour allowance for removal of hand carry exhibits.

- Exhibitors can load the hand carry exhibits to their vehicles in the loading dock area during breakdown.

- Exhibitors will be brought to the dock from the Vehicle Holding Area during move-out on 18th November 2019 on a first come-first served basis in combination with the trucks and van lines coming to pick up exhibitor freight.

- The Centre does not have onsite storage and cannot accept freight and shipment on behalf of exhibitors.

- Advance deliveries and freight shipments are not permitted prior to 17th November 2019.

- If you have any concerns regarding timing, shipment and transportation,

please contact R.E. Rogers. - All exhibitors are to refer to Appendix A page for the vehicle Holding

area procedures during exhibition move-in/out. - Use of own forklift, tow motors, cranes, dollies, pallet jacks are not allowed

under any circumstances. - In the event that the exhibits (e.g. machinery, tool and equipment)

required to be move-in/out and cannot be hand-carried, please contact R.E. Rogers for enquiry.

- The above requirements are mandatory for health and safety reasons.

Machine and Equipment

Any piece of equipment, display, vehicle or machinery to be displayed inside the Centre which wieghs over two (2) tons, including transport vehicles must be approved by Centre’s Management no less than fourteen (14) days prior to move-in. Please complete and return the form. (Refer Machine/Equipment Above 2 Tons Permit)

Sound (Noise) Levels

- Objectionable sound devices may not be used. - Exhibitors are advised that any audio system or electrical device that

produces irritating, intermittent and/or sequential sounds/ noise is not permitted without prior approval from the MPOB, the Organiser and Centre.

- Exhibitors should be considerate of neighbouring exhibitors when operating any machine, appliance and sound system.

- Music or noise emitting from the exhibition booth cannot exceed 70 decibels (A).

- Exhibitors receiving requests from the MPOB, the Organiser or the Centre’s Management to reduce the music volume or noise level must conform immediately to the request or be subjected to having the power to their sound system disconnected.

Smoking Policy The entire Centre, including all indoor and outdoor areas are a no-smoking

zone. This applies to the use of electronic cigarettes and vaporisers.

Stand or Booth construction Regulations

Under no circumstances can any exhibit display be allowed to encroach into the aisle/gangways. Please remember to keep your entire exhibit inside your stand at all times

Aisle/Gangway

- Exhibitors are not allowed to display and stick their promotion materials in any public area, walls, hall aisle space or obstruct access to emergency exits, fire hose and fire extinguisher cabinets and building control access doors or panels.

- Promotional floor stickers are not permitted on permanent carpeted floors, concrete and marble floors or walls.

- The Centre’s Management reserves the right to have anything obstructing or restricting access to the above mentioned areas and/or items removed at the exhibitors’ cost, without liability for loss or damage.

Promotion Materials

Canvassing, exhibiting or distributing advertising matter outside the designated exhibition area is prohibited.

Soliciting / Demonstrating

- Solicitation or demonstrations by an exhibitor must be confined to the exhibitor’s own booth.

- Exhibitors should be considerate of neighbouring exhibitors when soliciting attendees to visit their booths.

- Distribution of an exhibitor’s printed advertisements must be done within the exhibitor’s own space.

- No exhibits, displays or advertising material of any kind will be allowed in the Centre’s public areas, basement parking or hallways.

- Aisles in front of the booths must be kept clear. Enough space must be allocated within each exhibition booth for attendees to browse or watch product demonstrations.

- Any activity that causes attendees to congregate in the aisle or in adjacent exhibition booths will be curtailed or cancelled.

Drapes

Material used for lining, drapes or overhead structure or as part of the theme or display to the public must be rendered non-flammable as per BOMBA requirement. The use of flammable materials is strictly prohibited unless treated for fire retardant.

Stand Cleaning

Stand cleaning is not provided. Please order the service online or complete the order form. (Refer to Stand Cleaning Form)

Extension Cord The use of multiple socket outlet is strictly not allowed to avoid any overloading as this may lead to a trip in the incoming power supply and cause incontinence to other exhibitors

Distribution of Brochures

No such activities may be conducted during an exhibition without the event organiser and the Centre's approval which must be obtained before move-in day and which may be withheld at the Centre’s absolute discretion.

Dangerous Activities Activities conducted in exhibition booths must comply with fire, health and safety regulations.

Move-in and move-out for Exhibitor Appointed Contractor (EAC)

Exhibitor Appointed Contractor (EAC) and exhibitors are required to adhere to the timetable given, failing which they may be denied entry until a suitable time.

ELECTRICAL CONTRACTOR & INSTALLATION

1. Official contractor has been appointed to undertake all electrical work on-site to all shell scheme and raw space booths including lighting installation, wiring and connection, etc. For safety reason, no other electrical contractor will be permitted to carry out any electrical works on-site.

2. No electrical installation may be suspended from the roof of the exhibition halls or affixed to any part of the building structure. No fitting may protrude beyond the boundaries of the installations and must be adequately protected against excess current.

3. No multi-plugs are allowed as it may cause an overload, electrical tripping and machines/items damaged, which requires several hours to restore. Organizer and official contractor do not undertake any responsibility if the machines or items damaged by electrical tripping or overload.

4. Contractor and exhibitors who provide their own lighting fixtures will be charged the lighting connection. Each lighting connection charged per item which is in maximum 100watt per fixture.

5. Lighting connections are charged according to the number of tubes and bulbs

lighted on the stand. Light boxes are charged according to the number of tubes in each light box. Exhibitors or contractor is strictly not allowed to use power point for lighting items.

6. All electric lighting must be at least 2.2 metres above floor level.

7. All lighting must be kept to within the confines of the exhibition booths, no lighting shall protrude out into the aisle ways.

8. Contractor are compulsory to order temporary power if required power for set up and dismantle.

9. Exhibitor / contractor are required to order sufficient power supply for any machine

/ cooking and boiling item to avoid electrical tripping.

SPECIAL BOOTH DESIGN RULES & REGULATIONS

1. All stand measurements are in Metric format. All stand design layout plans must be computer generated, in 3D with elevated & perspective views, to be submitted to the Official Contractor before the stipulated deadline for approval to ensure a smooth build-up.

2. It is compulsory for exhibitor to provide full floor and wall finishing for their stands, regardless of height of the stand. DO NOT use the back panel of a wall or neighboring stands to put up decoration.

3. All stands, irrespective of height must have at least 50% opening of ALL frontages facing an

open aisle.

4. Booth structure above 5m*, booth covered ceiling exceeding 18sqm, hanging object exceeding 500kg, rigging structure or double deck booth are required to submit P.E. Endorsement (*subject to booth design). Structural Engineer’s Certification must be submitted to Centre’s Management no later than 15th October 2019 prior to the event build-up.

5. The maximum height of booth structure is 5mH.

6. Deadline for submission of raw space/special stand design with design appraisal checklist

attached: 15th October 2019

7. Booths below or exceeding 2.5m height are required to cover the back portion with plywood and painted with emulsion paint.

8. NO person under any circumstances shall cut into or through any floor coverings or walls

nor alter any stand service structures. Any such damage to stand structures or exhibition premises will be invoiced to the exhibitor.

9. NO cutting, sawing, sanding, gluing or major carpentry work and painting is permitted

anywhere in the Centre.

10. Raised flooring must have rounded edge or protective covering to the sharp edge.

11. Exhibitors and their non-official contractors will have to bear any charges levied by Hall Owners for damages caused to their property, walls and floorings or for debris not cleared away.

12. It is the responsibility of respective vendors to ensure the stability of own stand structures. Vendor is liable for the penalty charges by the Organiser or Official Contractor, should there be any insecure structures found within the stand area.

13. The Organiser reserves the right to make amendments to any booth structure/design during

the build-up, should it fail to comply with the PIPOC Exhibition’s Rules & Regulations.

14. The Organiser’s decision is without prejudice and is final.

INFORMATION GUIDELINE FOR EXHIBITOR APPOINTED CONTRACTOR’S. Kuala Lumpur Convention Centre Hall Management Rules and Regulations.

1. All non-official contractors are required to register with ES Exhibition Services Sdn Bhd, who is official contractor to PIPOC 2019.

2. All non-official contractors must possess valid Business Registration License, Workmen

Compensation Insurance and Public Liability or and Third Party Liability Insurance.

3. Construction materials are not allowed to be piled onto NON-FREIGHT AISLE, or obstruct fire exits and firefighting equipment. All materials must be kept within contracted booth space at all times.

4. Covered footwear must be worn at all times whilst working on site. No thongs, sandals or

open-toed shoes are allowed.

5. No consumption of food items is allowed either at the back-of-house, loading docks, along Persiaran KLCC or in the public areas.

6. Material used for lining, drapes, overhead structure, or as port of the theme/display to the

public must be rendered non-flammable as per BOMBA / Fire & Rescue Department of Malaysia requirements. The use of flammable material is strictly prohibited unless treated with fire retardant additives.

7. No persons under age 18 years old are permitted to enter or work on the premises.

8. Smoking is not allowed at any time in the Halls and associated work areas.

9. All contractors and their employees are strictly prohibited from using the guest’s toilet

facilities or loitering at the lobby and guests area.

10. All contractors must wear a pass supplied by the ES Exhibition Services Sdn Bhd, Official Contractor all the times when entering the Centre.

11. All Malaysian workers must possess an Identity Card (IC) and all foreign worker must possess

a valid work permit in order to obtain a contractor badge.

12. All contractors must ensure the removal of all debris, rubbish and packing materials from the premises.

13. Activities which generate dust such as welding, sanding sawing are strictly

prohibited. Stand structure shall pre-fabricate off site and no major painting is permitted.

14. Proper scaffolding, including ladders and work platforms, must be used for any construction activities above 3m in height within the venue and must comply with the relevant safety and health regulations.

15. Any person working on scaffolding of 2 metres and above must be protected with

appropriate personal protective equipment such as safety helmet, body harness, covered or safety shoes. Only competent and experienced personnel shall be allowed to erect and dismantle the scaffolding.

16. Unruly or unacceptable behaviour and violent acts are strictly prohibited. People acting

without due care for others or not following directions of Security personnel may be evicted from site.

17. Any person caught committing unsafe work practises and or non-compliance activities will be prohibited from working in Kuala Lumpur Convention Centre.

18. The Centre’s Security Department deals with all reported incidents. Any incidents occur

during the build and tear down activity, the contractors should report to the Centre’s Security Services which located at the Concourse Level.

19. Maximum height limit at the link Hall 3 service road is 3.5metres. Safety goal posts of

3.5metres in height are installed at the entrance and exit point of this service road. Only vehicles below 3.5metres in height are allowed to enter and/or exit through the safety goal posts to prevent possible damage to the ceiling.

20. Screwing, drilling, nailing or painting on the floor, walls, pillars or any part of the Exhibition

Hall are STRICTLY NOT ALLOWED.

21. Alcohol is not permitted in the work areas and no one is allowed to work while under the influence of drugs or alcohol.

22. Raised flooring must have ROUNDED EDGES or PROTECTIVE COVERING TO THE SHARP EDGES.

23. All decorations - drapes, fabric walls, signs, banners, acoustical materials or similar

decorative materials used to construct the exhibition booth must be flame-retardant and must meet current fire regulations. Test certification must be available for inspection. Certificate of fire retardant and stand design plan MUST be submitted together.

24. Urinating in paint washing room or any unauthorized designation is strictly prohibited.

25. Preparation and cleaning of paints must be conducted in wash room located at ground

floor; loading dock 2 and loading dock 4.

26. Contractor caught cleaning and disposing paint, chemical of build-up materials in the toilet bowl and washing basin will be penalised and liable to bear any cost incurred for rectifying the drainage system.

27. Any person with using abusive language, violent behaviour or committing unsafe work

practises and or non-compliance activities will be prohibited from working in Kuala Lumpur Convention Centre immediately.

Note: The Centre reserves the right to add and change any of the procedures and requirements at any time. Any person caught committing unsafe work practices and or non-compliance activities will be fined or prohibited from working in the Centre.

PIPOC 2019 19th – 21st November 2019 KLCC, Hall 1 - 5, Ground Floor

SHELL SCHEME FORM

This form to be returned / faxed to contact as below: (ES Exhibition Services Sdn Bhd) Attn: Ms Mandy Leong Tel: 603 – 9172 1598 Fax: 603 -9171 5598 Email: [email protected] Our shell schemes stand fascia wordings are (only one fascia name are allowed on each exhibiting stand and it shall not be more than 48 letters). Please print clearly. Each Shell Scheme Booth comes with:-

• Back and side walls: 2.44m (8ft) high white laminated 3mm thick plywood panels joined by aluminium section. Each panel is 1m wide.

• Fascia (Name Board): 350mm (1ft) high with exhibitor’s name and booth number. Aluminium frame, letters on infill panels.

• Lightings: continuous fluorescent tubes mounted behind fascia. 2 fluorescent tube per 9sqm. • Furniture: 1 unit of reception table, 2 unit of folding chairs and 1 unit of waste paper basket • Power: 1 unit of 4amp power point (single-phase-230v, not for lighting use) • Maximum exhibit height: 2.44m(8ft)

Note:

1. Damage to booth: nailing, drilling and any other modification on the Shell Scheme panels are STRICTLY PROHIBITED. Any damage done on the panels shall be charged to exhibitors.

2. Booth boundaries and design restrictions: no exhibitor may place any display material or allow dividing wall or any part of their booth design and fittings beyond their contracted boundary.

3. Fire regulations: all materials used in booth construction shall be properly fireproofed to normal

international standards and in accordance with local regulations.

4. Only ONE company name to be appeared on each board. Additional company name (even on different board) subjected to charge by the official contractor.

BILLING INFORMATION:

Exhibiting Company:

Booth No:

Address:

Person In Charge:

Signature & Company Stamp: Fax No:

Mobile No:

Email:

DEADLINE: 15th October 2019


RAW SPACE FORM

This form to be returned / faxed to contact as below: (ES Exhibition Services Sdn Bhd) Attn: Ms Mandy Leong Tel: 603 – 9172 1598 Fax: 603 -9171 5598 Email: [email protected] Please tick [X] as appropriate. [ ] We have already contracted for Organizers’ shell scheme. [ ] We will be building our own stand and enclose drawing, with dimensions, illustrating the design of our stand. We understand that all electrical and piping installation must be carried out by the official contractors and as exhibitor and contractor, agree to abide by all the Rules and Regulations of the exhibition, particularly in respect of those stipulated in the term and regulation section of the Exhibitor Manual. The following company will be our contractor for stand-building and/or other display work. Name of Company:

Mobile number:

Person In Charge: Fax: Address:

Email :

CONTRACTOR BADGES ( ) unit x RM10 TOTAL (RM):

ADMINISTRATION FEES

( ) m² x RM60 (Total Raw Space Area) TOTAL (RM):

PERFORMANCE BOND (Refundable)

RM8,000 (per booth / per exhibiting company) TOTAL (RM): Please separate the cheque for Performance Bond with other payment & do not bank in.

VEHICLE PERMIT

LORRY CONTRACTOR COMPANY NAME

PIC NAME & CONTACT NUMBER QUANTITY SIZE (length)

1 1

Note: 1. The Official Contractor reserves the right to stop any Exhibitor and/or their contractor from working

within the exhibition hall before their stand design/ drawings are approved. 2. All construction above 2.4m for height must be submitted to the Official Contractor for approval. No

Exhibitors may place any display material and exhibit or allow dividing wall or any part of their stand design and fittings beyond their contracted boundary.

3. All payments are to be in favor of ES Exhibition Services Sdn Bhd. BILLING INFORMATION:

Exhibiting Company:

Booth No: Address: Person In Charge:

Signature & Company Stamp: Fax No: Mobile No: Email:



ADDITIONAL FURNITURE ORDER FORM

This form to be returned / faxed to contact as below: (ES Exhibition Services Sdn Bhd) Attn: Ms Mandy Leong Tel: 603 – 9172 1598 Fax: 603 -9171 5598 Email: [email protected]

BILLING INFORMATION:

Exhibiting Company:

Booth No:

Address: Person In Charge:


Mobile No:

Email:

DESCRIPTIONS SPECIFICATION (mm) COST PER UNIT

(RM) QUANTITY TOTAL (RM)

FURNITURE ITEM Information Counter (F01) 1000L x 500W x 750H 70.00 Lockable Cupboard (F05) 1000L x 500W x 750H 90.00 Low Round Table (F02A) 800Ø x 720H 100.00 Tall Round Table (F03A) 800Ø x 1000H 120.00 White Formica Coffee Table (F16A) 600L x 600W x 500H 60.00 Black Leather Arm Chair (F07D) 560D x 560W x 760H 75.00 Low Display Cube (F06A) 500L x 500W x 500H 70.00 Tall Display Cube (F06B) 500L x 500W x 750H 90.00 Shelf – Flat or Slope (F11A) 1000L x 300W 50.00 Folding Chair (F07B) 400L x 400W x 780H 25.00 Bar Stool (F08A) 460L x 410W x 920H 80.00 Black PVC Sofa (F15D) 710D x 560W x 760H 300.00 Low Showcase (F04A) 1000L x 500W x 1000H 350.00 High Showcase with Downlight (F04B) 1000L x 500W x 2100H 550.00 Square Showcase with Downlight (F04C) 500L x 500W x 2100H 450.00 Refrigerator – Medium 560L x 550W x 1040H 350.00 Brochure Rack (F14B) 285L x 285W x 1380H 120.00 Basket - 5.00

TOTAL COST: RM

TERMS & CONDITIONS - Order received after the deadlines are subject to an additional 30% late-order surcharge. - A 50% surcharge will be imposed for orders received onsite. - A cancellation fee of 50% of price will be levied for cancellations received upon confirmed and paid orders.



ADDITIONAL ELECTRICAL & LIGHTING ORDER FORM

This form to be returned / faxed to contact as below: (ES Exhibition Services Sdn Bhd) Attn: Ms Mandy Leong Tel: 603 – 9172 1598 Fax: 603 -9171 5598 Email: [email protected] BILLING INFORMATION:

Exhibiting Company:

Booth No:

Address: Person In Charge:


Mobile No:

Email:

TERMS & CONDITIONS - All electrical works are to be carried out by the Official Contractor, ONLY. (ES Exhibition Services Sdn Bhd) - Order received after the deadlines are subject to an additional 30% late-order surcharge. - A 50% surcharge will be imposed for orders received onsite. - A cancellation fee of 50% of price will be levied for cancellations received upon confirmed and paid orders. - The electrical power outlet is strictly for single exhibits / machinery use only and is NOT used for lighting purposes.

DESCRIPTIONS SPECIFICATION (mm) COST PER UNIT (RM)

QUANTITY TOTAL (RM)

ELECTRICAL ITEM LED Spotlight (EL01) 11 Watt 100.00 LED Armed Spotlight (EL02) 11 Watt 110.00 Fluorescent Tube 4’ (EL06) 40 Watt 70.00 LED Downlight (EL22) 11 Watt 100.00 LED Downlight (6”) (EL20) 11 Watt 150.00 Halogen Downlight (EL11) 50 Watt 100.00 Metal Halite (EL25) 70 Watt 450.00 Metal Halite (EL04) 150 Watt 550.00 LED Metal Halite (EL17) 50 Watt 350.00 LED Arm Metal Halite EL34 50 Watt 450.00 13Amp Single Phase Outlet (EP02) 240 Volt 110.00 13Amp Single Phase Outlet (24Hours) 240 Volt 200.00 15Amp Single Phase Outlet (EP03) 240 Volt 150.00 15Amp Single Phase Outlet (24Hours) 240 Volt 210.00 Machine / Equipment Use Only 30Amp Single Phase Isolator 240 Volt 650.00 15Amp Three Phase Isolator 415 Volt 850.00 30Amp Three Phase Isolator 415 Volt 1200.00 60 Amp Three Phase Isolator 415 Volt 2400.00 Lighting Connection Point Lighting Connection (max 100w per fitting)

Per Fitting 80.00

LED Stripe Lighting Connection Max. 2m per Fitting 150.00 LED Bulb Lighting Connection Machine / Equipment Use Only 13Amp Single Phase Outlet

2 nos per connection

240Volts

150.00

180

TOTAL COST : RM


NAME OF EXHIBITION: PIPOC 2019 DATE: 19 – 21 NOVEMBER 2019 VENUE: KUALA LUMPUR CONVENTION CENTRE (KLCC) EQUIPMENT / MACHINE : Please provide us with a quotation based on the following services and specification: Please Tick [ v ]: [ ] Collection from our local office [ ] Unloading from transport & delivery to stand [ ] Assist with unpacking [ ] Removal, storage and return of empty cases [ ] Repacking [ ] Removal from stand and loading onto transport [ ] Delivery to our local address [ ] All services from local arrival Kuala Lumpur port / airport through to place on stand [ ] All services from close of show through to delivery FOB Kuala Lumpur port / airport [ ] Assistance with shipment from…………… Our exhibit specification is as follows (COMPULSORY FOR EACH SECTION): Case No: ________________________________________________________________________________ Dimension (mm): _________________________________________________________________________ Gross Weight: ____________________________________________________________________________ Brief Description of Goods: _________________________________________________________________ (Please use separate sheet for each exhibit) From: Company Name : __________________________________________________________________________ Address: _________________________________________________________________________________

_________________________________________________________________________________ Tel. No. : ___________________________________ Fax No. : ___________________________________ Contact Person : __________________________________________________________________________ STAND CONTRACTOR (COMPULSORY): Company Name : __________________________________________________________________________ Person in Charge : _________________________________________________________________________ Positioning exhibit at booth: 1. With Platform [ ] Without Platform [ ] (Exhibit exceed 2001kg must not be on platform) 2. Exact positioning of exhibit at the booth

(Please attached Stand Design Plan / TOP VIEW booth design / layout with exhibit’s exact positioning) 3. Specific Date & Time of exhibit delivery to booth? ________________

Please return completed form to R.E. Rogers (M) S/B, Fax No.: 03-5510 6296 Or email to P.I.C at [email protected]

FormNo : OPR.F.002EffectiveDate : 22.09.2014Version : 004

HANDL INGFORM

www.rog ers-as ia .com

NAME OF EXHIBITION: PIPOC 2019 DATE: 19 – 21 NOVEMBER 2019 VENUE: KUALA LUMPUR CONVENTION CENTRE (KLCC) EQUIPMENT / MACHINE : HEAVY / HAZARDOUS / LARGE EXHIBIT (IF APPLICABLE) 1. Every heavy / hazardous / large exhibits must be presented with their design together with dimension to us. 2. Every Exhibits that exceeded 2001kg and above (per item) will be treated as heavy and large exhibits. 3. Hazardous exhibits should be declared with the Organizer, Venue and also R.E.Rogers (M) Sdn Bhd at least 1 month before exhibition starts.

* Please provide picture of exhibits including the packaging details (Please provide pictures of exhibits with

/ without packaging) 4. For heavy & large exhibits, delivery to the exhibition venue should be made before construction of booth. MECHANICAL EQUIPMENT REQUIRED: 1. Forklift: ____________kg 2. Crane: ____________kg 3. Other Special Equipment: ________________________________________________________________________

DURATION OF INSTALLATION REQUIRED: 1. Days: _______________ 2. Hours: _______________

SAFETY SPECIFICATIONS (KINDLY INDICATE IF ANY) __________________________________________________________________________________________________________________________________________________________________________________________________ LAST MINUTE ENQUIRIES 1. Any last minute request for onsite handling service at the venue will be subject to a penalty of RM200.00, excluding onsite handling charges. 2. Last minute enquiries during moving in/out day will be treated on a first-come-first-serve basis. All vehicles will need to be registered at the Vehicle Holding Area (VHA). 3. Last minute request for handling of exhibit using the Official Freight Forwarder’s forklift / crane is subject to venue and organiser’s approval. 4. Loading/unloading process will be done subject to space availability at the loading bay.

•Submission of this form must be made at least 2 weeks before the opening of exhibition. Any late submission of this form will subject to a late surcharge of an additional RM30.00 / CBM from the published Onsite Handling Fee. Please return completed form to R.E. Rogers (M) S/B, Fax No.: 03-5510 6296 Or email to P.I.C at [email protected]

FormNo : OPR.F.002EffectiveDate : 22.09.2014Version : 004

HANDL INGFORM

www.rog ers-as ia .com

SHIPPING INSTRUCTIONS A. ARRIVAL DEADLINES

To ensure the timely delivery of your exhibits customs cleared to the exhibition site to coincide with the move-in schedule, all shipments must arrive by the following dates:- Seafreight Latest: 14 days before exhibition Airfreight Latest: 10 days before exhibition Films & CDs Latest: 30 days before exhibition Any cargo arriving after the above dates will be subject to a late arrival surcharge of not less than 25% of the handling charge. Due time constraint we may not have sufficient time to process your documents for temporary importation and as such your shipment will be treated as a permanent import incurring duty and taxes which will be passed on.

B. CONSIGNEE INSTRUCTIONS

All cargo forwarded to Malaysia by either sea or air must be consigned Freight Prepaid to: R. E. Rogers (Malaysia) Sdn Bhd No. 7 Jalan Warden U1/76 Taman Perindustrian Batu Tiga 40000 Shah Alam Selangor, Malaysia Port Of Discharge: Seafreight - Port Klang Airfreight - Kuala Lumpur International Airport

C. FREIGHT CHARGES

Unless agreed otherwise all cargo forwarded by either sea or air must be shipped freight prepaid. Any consignments arriving Malaysia on a freight collect basis will be subject to an intervention charge of 10% which will be levied to the freight cost and payment will have to be made prior to delivery of goods to the exhibition stand.

D. MILITARY EXHIBITS

There are strict laws in Malaysia governing the temporary importation of military equipment.

When arranging shipment we would please ask that the following is observed: 1. Only dummy or inert weapons ammunition or explosive are to be forwarded.

2. Full details of your exhibits including the invoice/packing list and a sales brochures

covering the items are to be forwarded to us by air courier to reach us no later than: 2 ½ months before exhibition.

3. All items of a military nature are to be packed, invoiced and shipped separately.

4. Extra charges will be incurred upon arrival Port Kelang/Kuala Lumpur International

Airport to cover for the armed storage, escort to the exhibition site and armed storage on site including supervision. All such charges as incurred will be passed back at cost.

5. In addition to the handling charges as detailed in our tariff there will be a service fee

of RM430.00 per bl/awb. E. PHARMACEUTICAL PRODUCTS

A licence is required for the importation of any pharmaceutical products either for display purposes. Should you be exhibiting any products, which fall into this category please be advised that we must have full details including an invoice/packing list and sales brochures by the : 2 ½ months before exhibition.

F. TELECOMMUNICATION EQUIPMENT

A licence is required for the importation of any telecommunication equipment either for display or demonstration purposes. Should you be exhibiting any products, which fall into this category please be advised that we must have full detail including a invoice/packing list and sales brochures by the: 2 ½ months before exhibition.

G. IMPORTATION OF VEHICLE EXHIBITS

An import licence from the Malaysia International Trade and Industry Ministry (MITI) is required for the importation of any motorized vehicles either for display or demonstration purposes. Should you be exhibiting any products, which fall into this category please be advised that we must have full details including a invoice/

packing list and sales brochures by the : 2 ½ months before exhibition.

H. FOOD AND BEVERAGES

Please supply us with full details of your shipments at least 2 months before the show starts. We will then confirm to you the import documentation required and any special conditions, which may be imposed at this time. On no account are the following products to be shipped without checking with us before hand: i. Wine, Spirit Beer & Liquor ii. Dairy Products iii. Fresh & Frozen Meat iv. Fresh & Frozen Fish and Seafood

IMPORTANT!! The granting of import permission is solely at the discretion of the relevant government authorities and we cannot be held responsible for their refusal to grant such permission even after the goods have arrived in Malaysia

I. PRE ADVISE OF SHIPMENT

It is essential to fax us at 03-5510 6296 details of shipment prior to despatch. We will require the following information:

Seafreight Estimated Date of departure : Estimated Date of arrival Port Kelang : Bill of Lading number : Vessel Name : No. of pieces : Meter cube / kilos :

Airfreight Estimated Date of departure : Estimated Date of Arrival KL Int’l Airport : AWB No : Flight No : No. of pieces : Kilos :

J. DOCUMENTATION

So as to arrange customs clearance on your behalf, with minimal delay we will require the following documents: Seafreight 2 original & 2 copies of Bill Of Lading 1 original & 7 copies of Invoice/Packing List 1 original & 1 copy of Insurance Certificate Airfreight 1 original & 7 copies of Invoice/Packing List 1 copy of Insurance Certificate It would also greatly assist if you would to supply where available a copy of your Descriptive Brochure covering the items as invoiced. The required documents should be forwarded by air courier to reach us, not later than 7 days prior to the arrival of shipment at either Port Klang or Kuala Lumpur Int’l Airport. All invoices/Packing List should be made out to: Name of Exhibition: c/o R.E. Rogers (Malaysia) Sdn Bhd No. 7 Jalan Warden U1/76 Taman Perindustrian Batu Tiga 40000 Shah Alam Selangor, Malaysia

K. DOCUMENTATION (Continued) There will be two (2) methods of importation, details as follows:

1. PERMANENT IMPORT

This will apply to all items that will remain in Malaysia whether consumed, destroyed, given away or donated, display material, stand fittings, posters etc. There is no customs exemption for exhibitions and as such all goods in this category will be imported duty and taxes paid, which will be debited to you by official receipt. When invoicing goods in this category give A REALISTIC CIF VALUE IN MALAYSIAN RINGGIT.

We recommended that you do not ship foodstuffs or any form of beverage and suggest that you purchase your requirements locally

2. TEMPORARY IMPORT

This covers all items that will be exported after exhibition and these must be covered by a Bank Guarantee. Items imported under this method cannot be disposed of, ie., sold, donated, destroyed, without prior permission of Customs. When invoicing goods in this category give A TRUE CIF VALUE IN MALAYSIAN RINGGIT.

Your goods must be invoiced separately in either of the above categories. DO NOT mix both categories together on the same invoice. All invoices must bare an ORIGINAL SIGNATURE and show country of origin together with method of import ie., “The goods on this invoice are of (country of origin) and are for (temporary)/(permanent) import for the purposes of this exhibition. To assist, we have included a copy of our own combined Invoice/Packing List which may be reproduced as necessary but please ensure that every copy has an original signature and endorsed with your company stamp.

L. ATA CARNET

ATA Carnets are accepted in Malaysia and exhibitors are urged to use this documents as an alternative to the use of your Invoice and our Bank Guarantee, and as such, reduce your costs if high value items are to be exhibited. Please ensure however the exhibits listed in the Carnet will be re-exported at the close of the exhibition, as Malaysian Customs do not allow items to be imported into Malaysia on a permanent basis originally cleared on a Carnet. In addition to the Carnet we should also receive a packing list covering the items as listed in the Carnet. This will greatly assist customs at the time of examination. There will be a charge of USD100/Carnet per way for this type of declaration.

M. CUSTOMS EXAMINATION

Malaysian customs are through in there examination on previous exhibitions every case has been opened and the contents have been carefully checked against the invoice/packing list. We would strongly recommend that at the time of preparing documentation that you ensure that the invoice/packing list tie up with the contents of your packed cases. Please note that Malaysian Customs will impose fines should undeclared or under declared items be found. All such charges will be passed back to the exhibitor.

N. CASE MARKING All cases and packages must be clearly marked as follows: Name Of Exhibition : Hall No./Stand No : Exhibitor/Co’s Name : Stand Number : Case Number : Measurement : Gross & Nett Weight : DO NOT MIX temporary and permanent imports together in one case as this can cause delays in clearance and examination and will incur extra charges. All cases must show import status i.e., Temporary or Permanent.

O. WEIGHT AND HEIGHT RESTRICTIONS

Due to size and weight restriction in the exhibition hall, exhibitors and their appointed agents should take special note to ensure that no individual case exceeds a dimension of 2.50 x 6.00 x 2.00m and a weight of 2000 kilos.

Should it be necessary to ship cases in excess of the above, then please fax us immediately with full specification and also stand location we will then undertake a feasibility study and advise you accordingly.

Please take note that R. E. Rogers are unable to take any responsibility if exhibits are unable to be placed on stand if the above has not been adhered to.

We would also draw your attention to the notes in the exhibitor manual as issued by the organizer.

P. PACKING

We cannot put too much emphasis on the importance of all packing being of the highest standard. All cases and packages should be constructed to withstand extensive handling and where required repacking. We would advise against the use of cardboard cartons and strongly recommend for main display and exhibits that bolted returnable type cases are used. While initially they may be expensive we know from experience that short cuts can prove to be false economy.

Q. FILMS & VIDEO TAPES

All films and video tapes to be shown at the exhibition must first be cleared by the Malaysian Censorship Board. We will be happy to arrange this on your behalf, but please note that they must arrive Malaysia not later than one month before opening of the exhibition.

These items should be sent to us by air courier service. Consignee instructions are the same as item B, however please ensure that a pre alert fax is sent to advise us of despatch so that we are able to monitor arrival.

R. COURIER SHIPMENTS

We would discourage the use of Courier Service for the despatch of your material to the exhibition except Video Tapes, item no. K of these instructions refer.

Should shipment arrive by courier they will be handled by the courier company as follows: a. Brochures/Catalogues – Permanent Importation – Non Dutiable

These are delivered to our office. We will then re-deliver to you at the exhibition site. A fee of USD80.00 will apply.

b. Exhibits & Displays – Customs Dutiable

These will only be delivered to our office after customs duty has been paid. We would advise that we are unable to clear these under our bank guarantee and will only accept shipment upon confirmation from the exhibitor that duty and taxes will be paid prior to delivery exhibition site.

All charges as incurred from the courier company will be passed back at cost along with 10% to cover advance and in addition a fee of USD60.00 will apply.

R.E. ROGERS (MALAYSIA) accepts no liability or responsibility for shipments sent by courier and have no involvement in or influence with customs clearance.

S. CLOSE OF EXHIBITION

We will return empty cases and packing material back to your stand as soon as possible after the close of the exhibition. Where repacking is required, please ensure that a representative is present to supervise this operation and that prior to this complete return freight instructions have been given to our site personnel.

T. RE-EXPORT

Re-export after the show may take a considerable time whilst the customs documentation is being completed. Please bare this in mind when planning further, use of your exhibits and displays. The minimum period needed to process export customs documentation is two (2) weeks. Qualified staff from R. E. Rogers (Malaysia) Sdn Bhd will be available on the exhibition site through out the exhibition tenancy to advise on all matters concerning payment of duty and re-shipment. There will be an addition of two (2) weeks for the application of the Strategic Trade Act (STA) for goods falls under this act. For further information, kindly go to the following website http://www.miti.gov.my/ to check and confirm if your shipment falls under this act.

We will be happy to answer any questions related to the Freight Forwarding and clearance of exhibits. If you think we could be of assistance, please do not hesitate to contact us.

U. TERMS AND CONDITIONS - INSURANCE

These shipping instructions are subject to the standard terms and conditions of trading of R. E. Rogers (Malaysia) Sdn Bhd. All works is undertaken by us at Owner’s Risk and no insurance is provided by us. Every exhibitor should make certain that all shipments are covered by a fully comprehensive insurance policy from the time of despatch from their works until returned to their works after the exhibition or until delivery to buyer or other destination.

AUDIO-VISUAL FORM 2019

Page 2 of 2 Date: Dec 2018

Terms and Conditions

• Incentive Rate only applies if the order and full payment are received at least seven (7) days prior to the event. Late Rate will apply after the deadline.

• The prices quoted above are inclusive of 10% Service Charge and 6% Sales & Service Tax (SST).

• Subject to any change in rates or new form of taxation imposed by the Government of Malaysia.

• The prices quoted above are subject to change without prior notice.

• Any order placed without payment will be cancelled after the Incentive Rate cut-off date of seven (7) days prior to the event, unless full payment is received.

• Late order(s) are subject to availability.

• Notice of cancellation must be given at least seven (7) days before the event date and emailed to Exhibition Service Counter - [email protected]. If cancellations are received after this time, full charges will apply.

• No refunds will be given for services installed and not used.

• Refunds or overpayment will be processed by the Centre’s Finance Department within thirty (30) days of the event closing date.

• A tax invoice will be provided within fourteen (14) days of the event closing date.

Payment

• Payment option:

Deposit Cash Cheque/Bank Draft Telegraphic Transfer Credit Card

• All cheques or bank drafts are to be made out to “CONVEX MALAYSIA SDN BHD”.

• Only crossed cheques issued by a Malaysian bank are accepted.

• If payment is made by bank wire transfer, please email the payment receipt along with your order number, booth name and booth number to [email protected] for processing. Banking details are as follows:

BANKING DETAILS

Bank : CIMB Bank Berhad Account Number : 80-0104209-3 Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre, Swift Code : CIBBMYKL 50088 Kuala Lumpur

• If payment is made by credit card, please email a clear photocopy of the front and back of the credit card to [email protected]. Failure to do so will result in unprocessed applications by both the Centre and the Card Company and your order(s) will be deemed invalid.

• Personal Data: We use your personal data to provide better customer service. By providing personal data, you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice at http://www.klccconventioncentre.com/Our_Policy-@-Personal_Data_Protection_Act_2010.aspx

CREDIT CARD PAYMENT AUTHORISATION I, __________________________________________________ MyKad/Passport No ________________________________ , hereby authorise

CONVEX MALAYSIA SDN BHD to process the authorised charges to the following credit card:

Credit Card details are as follows:

American Express MasterCard Visa

Credit Card No :

ID / CVV No : Expiry Date : /

Amount (RM) : Authorised Signature :

For further information, please contact the Exhibition Services Counter at +603 2333 2603

I hereby confirm that I have read and understood the above and agree to abide by the terms and

conditions by duly signing this order form

For official use only (KUALA LUMPUR CONVENTION CENTRE)

Date:

Name:

Signature:

Company Stamp:

Date Received:

AUDIO-VISUAL FORM 2019


Please send the completed form to: Exhibition Services Counter, Kuala Lumpur Convention Centre, Tel: +603 2333 2603 Email: [email protected]

Event Name :

Venue/Hall : Event Date :

Booth Name : Booth No :

Onsite Contact Person : Mobile :

Billing Address

Company :

Name : MR / MRS / MS Co Registration No :

Designation : GST Registration No :

Address :

City : Postal Code :

State : Country :

Tel : Mobile :

Email :

SECTION A : GUIDELINES

1. The equipment will be delivered to the exhibitor’s booth from 3pm onwards on the last day of build-up.

2. All equipment must be returned to the Centre in the same condition that they were delivered.

3. Lost or damaged equipment will be charged to you at replacement cost.

4. No refunds will be given for cancelled orders of equipment installed and not used during the event.

5. Should you require any power connections, you will need to arrange this with your appointed exhibition booth contractor prior to build-up.

6. Kindly attach your booth plan which clearly marks your equipment location(s) to help facilitate the installation of this online order.

SECTION B : PRICING

Video Projection (Per Day) Incentive

Rate* Late Rate*

Units x Days (Date Required)

Total (RM)

Projector 3,000 Ansi Lumens ! 406.00 ! 527.80

Projector (LCD) – 6,500 Lumens ! 580.00 ! 754.00

Video Plasma/TV (Per Day)

! LCD TV 42” – HDMI port ! LCD TV 42” – USB port

! 464.00 ! 603.20

! Tall TV Stand (158cm) ! Table Stand

! LCD TV 50” – HDMI port ! LCD TV 50” – USB port

! 522.00 ! 678.60

! Tall TV Stand (158cm) ! Table Stand

Portable Screen (Per Day)

6’ x 6’ Tripod Screen ! 290.00 ! 377.00

7’ x 7’ Tripod Screen ! 290.00 ! 377.00

* All prices are in Ringgit Malaysia (RM) TOTAL

SERVICES WILL NOT BE RENDERED UNTIL FULL PAYMENT IS RECEIVED

BEVERAGE FORM 2019


Please send the completed form and payment information to: Exhibition Services Counter Kuala Lumpur Convention Centre, Tel: +603 2333 2603 Email: [email protected]

Event Name :




Billing Address

Company :



Address :


State : Country :

Tel : Mobile :

Email :


1. The Kuala Lumpur Convention Centre has exclusive food and beverage distribution rights within the venue.

2. Any outside food and beverage brought into its premises for sale and consumption is strictly prohibited.

3. All food and beverage items in the exhibition halls must be purchased through the Exhibition Services Counter. This includes coffee bean

refills and bottled water.

4. A deposit of RM1,000.00 is required for each water dispenser and espresso machine. Deposit will be forfeited should there be any damage

to the machine or it is refilled with coffee beans purchased outside the Centre.

5. Power connection(s) are required for any items marked (#). This MUST be ordered through your service contractor.

6. Exhibitor Catering DOES NOT supply tables, chairs, equipment and electricity for your booth. You MUST order these through your booth

contractor.

7. Disposable service ware will be provided for all food and beverage functions on the booth.

8. Water dispenser(s) and espresso machine(s) will be delivered to your booth on the final day of exhibition build-up once construction is

completed; please submit a booth layout with the marked location to facilitate delivery.

9. For the hiring of service personnel, please complete the Catering Service Staff Order Form.

10. Should you have any special requirements, please contact the Exhibition Services Counter.

BEVERAGE FORM 2019


SECTION B : PRICING

Date Delivery Time Beverage Code RM Unit Total (RM)

TOTAL

*Deposit for Water Dispenser is RM1000.00 (refundable)

*Deposit for Espresso Machine is RM1000.00 (refundable)

*All prices are in Ringgit Malaysia (RM) TOTAL


Code Alcoholic Beverages

Incentive Rate*

Late Rate*

A1 Champagne 750ml ! 667.00 ! 867.10

A2 Sparkling Wine 750ml ! 440.80 ! 573.04

A3 Red Wine 750ml ! 148.48 ! 193.02

A4 White Wine 750ml ! 148.48 ! 193.02

A5 # Carlsberg 30 litres ! 1,740.00 ! 2,262.00

A6 # Tiger 30 litres ! 1,740.00 ! 2,262.00

A7 Carlsberg 320ml (24 Cans) ! 417.60 ! 542.88

A8 Tiger 320ml (24 Cans) ! 417.60 ! 542.88

Code Non-Alcoholic Beverages Incentive

Rate* Late Rate*

NA1 Coca Cola 330ml (24 Cans) ! 104.40 ! 135.72

NA2 Light Coke 330ml (24 Cans) ! 104.40 ! 135.72

NA3 Sprite 330ml (24 Cans) ! 104.40 ! 135.72

NA4 Orange & Carrot Juice 250ml (24 Bottles) ! 266.80 ! 346.84

NA5 Apple Juice 250ml (24 Bottles) ! 266.80 ! 346.84

NA6 Drinking Water 600ml (24 Bottles) ! 55.68 ! 72.38

NA7 Drinking Water (19-litre Bottle) ! 23.20 ! 30.16

NA8 San Pallegrino Sparkling Mineral Water 250ml (24 Bottles) ! 266.80 ! 346.84

NA9 # Water Dispenser including five(5) 19-litre Bottles of Drinking Water ! 348.00 ! 452.40

NA10 # Espresso Machine including 1kg of Coffee Beans for 100 Cups ! 750.00 ! 975.00

NA11 1kg of Coffee Beans for 100 Cups N/A ! 232.00

NA12 English Breakfast tea (50 Pyramid Teabags) N/A ! 232.00

NA13 Earl Grey & Lavender Tea (50 Pyramid Teabags) N/A ! 232.00 NA14 Green Tea (50 Pyramid Teabags) N/A ! 232.00

*All prices are in Ringgit Malaysia (RM)

BEVERAGE FORM 2019










• No refunds will be given for services delivered and not used.



Payment

• Payment option:

Deposit Cash Cheque/ Bank Draft Telegraphic Transfer Credit Card




BANKING DETAILS




CREDIT CARD PAYMENT AUTHORISATION I, ______________________________________________________ MyKad/Passport No ____________________________ , hereby authorise

CONVEX MALAYSIA SDN BHD to process the authorised charges to the following credit card:



Credit Card No :







Date:

Name:

Signature:

Company Stamp:

Date Received:

BOOTH CATERING FORM 2019


Please send the completed form and payment information to: Exhibition Services Counter, Kuala Lumpur Convention Centre, Tel: +603 2333 2603 Email: [email protected]

Event Name :




Billing Address

Company :



Address :


State : Country :

Tel : Mobile :

Email :


1. The Kuala Lumpur Convention Centre has exclusive food and beverage distribution rights within the venue.

2. Any outside food and beverage brought into its premises for sale and consumption is strictly prohibited.

3. The completed order form needs to be submitted together with the booth design plan, which must indicate the food and beverage location(s).

4. Power connection(s) shall be arranged for any order(s) of hot food (marked #). Please arrange with the appointed booth contractor prior to build-up.

5. Disposable cutlery and crockery will be provided.

6. For the hiring of service personnel, please complete the Catering Service Staff Order Form.

7. Booth Catering order(s) and service(s) are subject to availability.

SECTION B : PRICING

Date Delivery Time Menu Code RM Qty Total (RM)





Code “Cool Chill” and Simple Quantity Incentive Rate* Late Rate*

CC1 Chips and nuts Per bowl ! 34.80 ! 45.24

CC2 Vegetables crudités with yogurt dip (V) 50 Pcs ! 46.40 ! 60.32

CC3 Assorted grilled vegetables sandwiches (V) 50 Pcs ! 174.00 ! 226.20

CC4 Vegetables pesto tortilla rolls (V) 50 Pcs ! 174.00 ! 226.20

CC5 Assorted mini bun sandwiches 50 Pcs ! 232.00 ! 301.60

CC6 Chicken mozzarella with tomato salsa 50 Pcs ! 232.00 ! 301.60

CC7 Petit chicken terrine with mixed fruits compote 50 Pcs ! 290.00 ! 377.00

CC8 Assorted petit canapés 50 Pcs ! 290.00 ! 377.00

Code “Hot – Hot” Let’s Try Quantity Incentive Rate* Late Rate*

HH1 # Vegetarian samosa with coriander dip (V) 50 pcs ! 174.00 ! 226.20

HH2 # Mushroom vol-au-vents (V) 50 pcs ! 232.00 ! 301.60

HH3 # Oriental minced seafood vol-au-vents 50 pcs ! 232.00 ! 301.60

HH4 # Miniature quiche lorraine with beef flavoured 50 pcs ! 232.00 ! 301.60

HH5 # Baked herbs chicken tulips with dip 50 pcs ! 232.00 ! 301.60

HH6 # ‘Cheesy’ chicken spinach strudel 50 pcs ! 290.00 ! 377.00

HH7 # Smoked beef pies 50 pcs ! 290.00 ! 377.00

HH8 # Chicken mushroom pies 50 pcs ! 290.00 ! 377.00

Code “WOW” Sweet Marvellous Quantity Incentive Rate* Late Rate*

W1 American cookies 50 pcs ! 174.00 ! 226.20

W2 Assorted Nyonya kuih (Available from 12noon onwards) 50 pcs ! 174.00 ! 226.20

W3 Assorted French pastries 50 pcs ! 232.00 ! 301.60

W4 Lemon meringue pies 50 pcs ! 232.00 ! 301.60

W5 Chocolate cremeux cups 50 pcs ! 232.00 ! 301.60

W6 Exotic fresh fruit tartlets 50 pcs ! 232.00 ! 301.60

W7 Pecan torte 50 pcs ! 232.00 ! 301.60

W8 Green tea opera 50 pcs ! 232.00 ! 301.60

W9 Chocolate creamy profiteroles 50 pcs ! 232.00 ! 301.60

W10 Petit orange cheesecake 50 pcs ! 232.00 ! 301.60

Code “Negaraku” Signature Dish Quantity Incentive Rate* Late Rate*

N1 # Roti jala with potato curry (V) 50 pcs ! 174.00 ! 226.20

N2 # Vegetables potato masala ‘bergedils’ (V) 50 pcs ! 174.00 ! 226.20

N3 # Portuguese ‘kapitan’ baked chicken tulip 50 pcs ! 232.00 ! 301.60

N4 # Pumpkin and prawn masala puffs 50 pcs ! 232.00 ! 301.60

N5 # Chicken rendang vol-au-vent 50 pcs ! 232.00 ! 301.60

N6 # Seafood otak-otak vol-au-vent 50 pcs ! 232.00 ! 301.60

N7 # Oriental style soya-garlic glazed chicken skewers 50 pcs ! 232.00 ! 301.60

N8 # Homemade beef rendang pies 50 pcs ! 290.00 ! 377.00

Code “Hot Pot” Noodles and Rice Quantity Incentive Rate* Late Rate*

HP1 # Vegetarian mee goreng mamak (V) 2 kg ! 150.80 ! 196.04

HP2 # Mee goreng mamak 2 kg ! 174.00 ! 226.20

HP3 # Vegetarian meehoon goreng Siam (V) 2 kg ! 150.80 ! 196.04

HP4 # Meehoon goreng Siam 2 kg ! 174.00 ! 226.20

HP5 # Vegetarian Hakka fried rice (V) 2 kg ! 150.80 ! 196.04

HP6 # Hakka fried rice 2 kg ! 174.00 ! 226.20

HP7 # Nasi goreng kampung 2 kg ! 208.80 ! 271.44

* All prices are in Ringgit Malaysia (RM) * (V) – Vegetarian



Terms & Conditions










Payment

• Payment option:

Deposit Cash Cheque/ Bank Draft

Telegraphic Transfer Credit Card




BANKING DETAILS




CREDIT CARD PAYMENT AUTHORISATION

I _________________________________________________ Mykad/Passport No __________________________________ , hereby authorise

CONVEX MALAYSIA SDN BHD to process authorised charges to the following credit card:



Credit Card No :

ID No / CVV : Expiry Date : /






Date:

Name:

Signature:

Company Stamp:

Date Received:

CATERING SERVICE STAFF FORM 2019



Event Name :




Billing Address

Company :



Address :


State : Country :

Tel : Mobile :

Email :


1. The hiring of catering service staff is based on an hourly rate, with a minimum of 4 hours per day.

2. Catering service staff are recruited exclusively for food and beverage service ordered through the Centre only.

SECTION B : PRICING

Catering Services Staff (Per Hour Rate – minimum of 4 hours per day)

Incentive Rate*: ! RM38.28 Late Rate*: ! RM49.88

Date Required Time Required Booth Number(s) Number of Staff(s) Total (RM)



CATERING SERVICE STAFF FORM 2019













Payment

• Payment option:


• All cheques or bank draft are to be made out to “CONVEX MALAYSIA SDN BHD”.

• Only crossed cheques issued by Malaysian bank are accepted

• If payment is made by bank wire transfer, please email the payment receipt along with your order number, booth name and booth number to [email protected] for processing. Banking details as follows:

BANKING DETAILS

Bank : CIMB Bank Berhad Account Number : 80-0104209-3

Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre,

Swift Code : CIBBMYKL 50088 Kuala Lumpur

• If payment is made by credit card, please email a clear photocopy of the front and back of the credit card to [email protected]. Failure to fulfil the above will result in unprocessed applications by both the Centre and the Card Company and your order(s) is deemed to be not valid.

• Personal Data: We use your personal data to provide better customer service. By providing personal data you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice at http://www.klccconventioncentre.com/Our_Policy-@-Personal_Data_Protection_Act_2010.aspx


I ________________________________________________ NRIC/Passport No ______________________________ , hereby authorise




Credit Card No :







Date:

Name:

Signature:

Company Stamp:

Date Received:

CREDIT CARD LINE FORM 2019



Event Name :




Billing Address

Company :



Address :


State : Country :

Tel : Mobile :

Email :


1. Relocation charges will apply if the line(s) requires shifting after installation has been completed and is subject to the Centre’s approval after

build-up commences.

2. Due to the nature of the service and risk factors beyond the Centre’s control, the Centre cannot guarantee that the services will be free from

any fault, error or interruption. The Centre shall not be liable nor held responsible for any delay or failure in communication whatever and as a

result of circumstances beyond the Centre’s control.

3. Credit card machines and activation of credit card lines will require prior notification to the Bank concerned. This is to be initiated solely by the

exhibitor.

4. The Centre will provide the direct telephone line for credit card terminals without going through the PABX or keyphone systems.

5. No refund(s) will be made for services installed and not used during the Event.

6. Must supply a booth plan with the credit card point(s) clearly marked to facilitate installation

7. The rates quoted above are based on a 4-day package.

SECTION B : PRICING

Credit Card Service (For Maximum 4 days usage)

Unit Incentive

Rate* Late Rate*

Total (RM)

Credit Card Line without Terminal Equipment*

(Installation Fee + Maximum 4-Day Usage)

! 619.44 ! 805.04

Additional Usage (Above 4 Days) ! 62.64 per day Day :

Line Relocation Charge N/A ! 263.32



CREDIT CARD LINE FORM 2019













Payment

• Payment option:





BANKING DETAILS Bank : CIMB Bank Berhad Account Number : 80-0104209-3 Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre, Swift Code : CIBBMYKL 50088 Kuala Lumpur




I _____________________________________________ Mykad/Passport No ___________________________ , hereby authorise




Credit Card No :







Date:

Name:

Signature:

Company Stamp:

Date Received:

EXHIBITOR BANNER HANGING REQUEST FORM 2019



Event Name :




Billing Address

Company :



Address :


State : Country :

Tel : Mobile :

Email :


1. Banners must be rigged by the Centre’s staff.

2. Banners must only be hung over the exhibitor’s contracted stand space (island booth only) and not over the aisle way.

3. Banners must be installed before the commencement of booth construction.

4. The Centre will only accept two (2) standard banner sizes:

a. Horizontal banner : 4m (W) x 2m (H)

b. Vertical banner : 1.5m (W) x 3m (H)

• No lighting or other attachment is permitted.

• The maximum weight of a banner shall not exceed 20kg.

• Hanging banner must be pre-inserted with full length lightweight metal (5m-6m) as a drop weight to the top and bottom through a sealed pocket. No joining of metal rods is allowed. (See sample photo)

• For any banner at Level 3 inside the Grand Ballroom, Banquet Hall and Conference Halls 1, 2 and 3, the drop weight metal rod used must measure at 6m (top) and 4m (bottom).

7. The order for banner rigging points must be submitted with a ceiling truss plan or ceiling plot plan, clearly marked with the banner facing direction and number of banner points to help facilitate installation. Please refer to the nominated exhibition contractor for a copy of the superimposed booth ceiling plan.

8. Installation of banners is subject to adherence of the above pre-condition requirements, failing which the Centre reserves the right to refuse installation without any notice.

9. Relocation of a banner is subject to the Centre’s approval, and may incur extra charges.

10. All banners must be delivered during working hours at least two (2) working days prior to the event build-up date.

11. All banners must be collected immediately after the tear down and the Centre will not be responsible for any loss or damage.



SECTION B : INFORMATION

• Location of Banner(s) Hanging:

Exhibition Hall Conference Hall Grand Ballroom Banquet Hall

• Banner(s) Description:

1-sided 2-sided Vinyl Fabric Tarpaulin

Horizontal Vertical Other: ______________________________________________________

• Banner(s) Dimension (in metres) :

Height _________________ Width ________________ Approx. Weight ________________(max 20kg)

SECTION C : PRICING

Banner(s) Hanging (Per Banner Per Event)

Incentive Rate*

Late Rate*

No. of Banner(s)

No. of Point(s)

Total (RM)

2 Points Provided Per Banner Per Event ! 561.44 ! 729.64

Additional Point(s) Per Banner Per Event ! 280.72 ! 365.40

Relocation Charge Per Point (subject to approval) N/A ! 238.96

All prices are in Ringgit Malaysia (RM) TOTAL


Terms & Conditions












Payment

• Payment option:





BANKING DETAILS Bank : CIMB Bank Berhad Account Number : 80-0104209-3 Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre, Swift Code : CIBBMYKL 50088 Kuala Lumpur

• If payment is made by credit card, please email a clear photocopy of the front and back of the credit card to [email protected]. Failure to do so will result in unprocessed applications by both the Centre and the Credit Card Company and your order(s) will be deemed invalid.



I ________________________________________________ NRIC/Passport No _______________________________ , hereby authorise




Credit Card No :







Date:

Name:

Signature:

Company Stamp:

Date Received:

HANGING OBJECT REQUEST FORM 2019


Please send the completed form with the payment information to: Exhibition Services Counter Kuala Lumpur Convention Centre Tel: +603 2333 2603 Email: [email protected]

Event Name Installer/Contractor Company Name

Installation Date Dismantle Date Venue/ Hall Booth Name Person In Charge Onsite

Booth No

Email Mobile No

Billing Address Company

Name MR / MRS / MS Co Registration No

Designation GST Registration No

Address

City Postal Code

State Country

Tel Mobile

Email


1. Hanging structure(s) are permitted in Exhibition Halls 1, 2, 4 and 5, Banquet Hall, Grand Ballroom and Conference Halls 1, 2 and 3. 2. Hanging structure(s) are not permitted in meeting rooms, lobbies and foyers. 3. All hanging structure(s) are subject to approval by the Centre. The Centre reserves the right to refuse to hang or install any structures which

are deemed unsafe. 4. The Exhibition Services Counter will process the Hanging Object Order Form once the Design Plan is accepted by the Centre. 5. You will be notified of the Centre Management’s decision via email. 6. You may proceed with build-up once the order has been processed and full payment received. 7. Relocation charges will be charged per point and may require an additional onsite scissor lift order should the position of hoist(s)

require shifting after installation is completed. 8. Hanging structure(s) must be assembled and installed by a qualified installer/builder. 9. All hanging objects must have at least two (2) points for each assembly. 10. Steel cables used must have a diameter of at least 6mm. 11. Hanging structure(s) must be vertical and straight. 12. Rigging equipment used must be free from defects, fit to purpose, marked to indicate its Working Load Limit (WLL), adequately maintained

and are subject to legal requirements including valid certifications upon inspection. 13. Please submit detailed plans of your hanging structure(s) via email no later than fourteen (14) working days prior to build-up. 14. Once hanging objects are reviewed and accepted, the installation method must be exactly as approved in the application. Any changes must

receive prior approval from the Centre. 15. To order this service, please complete the Hanging Object Request Form and return to the Centre along with advance payment. 16. Exhibitors must comply with the Centre’s weight and height restrictions for hanging structure(s). Please refer to the Centre’s Event

Guidelines. 17. The Centre’s AV department is the exclusive provider of rigging services. 18. The Centre has the right to stop/hold/pause the movement of mother trusses during the build-up and tear-down process.

SECTION B : INFORMATION 1. Location of proposed rigging:

Exhibition Hall 1-5 Conference Hall Grand Ballroom Banquet Hall

� Hanging objects located in the Banquet Hall, Grand Ballroom and Conference Halls must be hung using motorised chain hoist(s). You will be required to hire the motorised chain hoist(s) and truss(es) from the Centre.

2. Description of material(s) used for the hanging object(s):

Metal Wood Plastic Vinyl Others



3. If the hanging structure(s)/object(s) are to be hung directly above the exhibitor booth, then the respective truss can be mobilised. However, if the hanging structures/objects are to be hung directly above the exhibitor booth, and the booth is located between two or more trusses (shared with neighbouring stands), then the Centre requires the use of motorised chain hoists. This will alleviate any interference with the neighbouring stands and facilitate smooth installation and dismantling.

a) Non – sharing truss Sharing truss with neighbouring stands

b) Please attach a copy of : � 3D Booth Design and Hanging Object Booth Orientation Plan. � Superimposed rigging plan points for hanging object(s). � To order motor hoist(s) please mark the hoist point(s) position with measurements to facilitate installation. � Safe Work Method Statement or Risk Assessment of the hanging object(s) and rigging equipment(s).

4. Does your hanging structure(s) require electricity? Yes No If power/electricity is required, please use the cable from the ground structure.

5. Does your hanging structure(s) have light(s)? Yes No � Please order electricity through the Show’s Official Contractor

6. What is the height from floor to the top of hanging object(s) (max. height permitted is 6m) (m)

7. What is the height from floor to the bottom of hanging object(s) (m)

8. Total weight of the hanging object(s) (kg) � For safety reasons, please attach a Certified Structural Engineering Drawing for any hanging objects exceeding 500kg. � Any hanging objects weighing in excess of 500 kg will be hung using motorised chain hoist(s) ordered from the Centre. � The Centre’s AV Rigger will install/dismantle the motorised chain hoist(s) during build-up and tear-down.

9. Number of Point(s) Motor hoist(s) Portable truss(es)

SECTION C : PRICING

A Structure Rigging (Point) Incentive Rate* Onsite Rate* No of Points Total (RM) 20 kg - 900 kg (2 Points Provided) � 1,914.00 � 2,488.20

Additional Points � 957.00 � 1,244.10

Subtotal (A – Structure Rigging) B Rigging Equipment + Installation Incentive Rate* Onsite Rate* Unit x Days Total (RM)

Hoist Motor 500 kg Per Unit Per Day � 522.00 � 678.60.00

Hoist Motor 1,000 kg Per Unit Per Day � 1,102.00 � 1,432.60

Tri Truss (1 m) Per Unit Per Day (1.7 tonne max load) – 300 mm � 116.00 � 150.80

Box Truss (3 m) Per Unit Per Day (2.5 tonne max load) – 420 mm � 348.00 � 452.40

Box Truss (3 m) Per Unit Per Day (2.5 tonne max load) – 520 mm � 348.00 � 452.40

Hoist Relocation Charges per point � 580.00

The hire of Rigging Equipment is subject to availability. Subtotal (B - Rigging Equipment)

� All prices are in Ringgit Malaysia (RM) TOTAL(A+ B)



� Payment and orders placed in after the seven (7) days leading to the event will incur a late order fee of 30%. � Notice of cancellation must be given at least three (3) days before the event date and email to [email protected].

Failing which your payment will not be refunded and will be forfeited. � No refund will be given for cancelled order of equipment installed and not used during the event. � Refund(s) or overpayment will be processed by the Centre’s Finance Department thirty (30) days after the event closing date. � An invoice will be provided within fourteen (14) days after the event closing date. � Prices are inclusive of 10% service charge and 6% sales service tax. � Subject to any change in rates or new form of taxation imposed by the Government of Malaysia. � The prices quoted above are subject to change without prior notice.



Payment � Payment option:

Cash Cheque/Bank Draft Bank Transfer Credit Card � All cheques or bank drafts are to be made out to “CONVEX MALAYSIA SDN BHD”. � Payment by credit cards and bank transfer should email to [email protected], the proof of payment with your order

number, booth name and booth number for order processing. � If payment is made by credit card, please email a clear photocopy of the front and back of the credit card to

[email protected]. Failure to do so will result in unprocessed applications by both the Centre and the Card Company and your order(s) will be deemed invalid.

� Banking details are as follows: BANKING DETAILS

Bank CIMB Bank Berhad Account Number 80-0104209-3

Account Name Convex Malaysia Sdn Bhd Bank Address

Kuala Lumpur City Centre, 50088 Kuala Lumpur Swift Code CIBBMYKL

� Personal Data: We use your personal data to provide better customer service. By providing personal data, you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice at http://www.klccconventioncentre.com/Our_Policy-@-Personal_Data_Protection_Act_2010.aspx

INDEMNITY AGREEMENT

The contracted exhibitor, installer or builder, must by signature below certify and guarantee that the :- i. Rigging method (stress points) for the hanging structure(s) are properly engineered and tested. ii. Structure(s) is constructed to meet all applicable regulations and safety measures and can thus be hung safely. iii. The rigging points load do not exceed the load limits as detailed above.

By signing below, the exhibitor, installer or builder releases the Kuala Lumpur Convention Centre from any liability in connection with the structure(s) and agree to indemnify and hold harmless the Centre from any loss, damage or injury arising from the hanging structure(s).

I, as the acting on

behalf of my Company, certify that I have read and understood the information above

and agree to bound thereby.

Signature

Date

Company Stamp


I, MyKad/Passport No

hereby authorise

CONVEX MALAYSIA SDN BHD to process the authorised charges to the following credit card: Credit Card details are as follows: American Express MasterCard Visa Credit Card No ID / CVV No Expiry Date Amount (RM) Authorised Signature



Payment � Payment option:

Cash Cheque/Bank Draft Bank Transfer Credit Card � All cheques or bank drafts are to be made out to “CONVEX MALAYSIA SDN BHD”. � Payment by credit cards and bank transfer should email to [email protected], the proof of payment with your order

number, booth name and booth number for order processing. � If payment is made by credit card, please email a clear photocopy of the front and back of the credit card to

[email protected]. Failure to do so will result in unprocessed applications by both the Centre and the Card Company and your order(s) will be deemed invalid.

� Banking details are as follows: BANKING DETAILS

Bank CIMB Bank Berhad Account Number 80-0104209-3

Account Name Convex Malaysia Sdn Bhd Bank Address

Kuala Lumpur City Centre, 50088 Kuala Lumpur Swift Code CIBBMYKL

� Personal Data: We use your personal data to provide better customer service. By providing personal data, you have given us consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review our Privacy Notice at http://www.klccconventioncentre.com/Our_Policy-@-Personal_Data_Protection_Act_2010.aspx

INDEMNITY AGREEMENT

The contracted exhibitor, installer or builder, must by signature below certify and guarantee that the :- i. Rigging method (stress points) for the hanging structure(s) are properly engineered and tested. ii. Structure(s) is constructed to meet all applicable regulations and safety measures and can thus be hung safely. iii. The rigging points load do not exceed the load limits as detailed above.

By signing below, the exhibitor, installer or builder releases the Kuala Lumpur Convention Centre from any liability in connection with the structure(s) and agree to indemnify and hold harmless the Centre from any loss, damage or injury arising from the hanging structure(s).

I, as the acting on

behalf of my Company, certify that I have read and understood the information above

and agree to bound thereby.

Signature

Date

Company Stamp


I, MyKad/Passport No

hereby authorise

CONVEX MALAYSIA SDN BHD to process the authorised charges to the following credit card: Credit Card details are as follows: American Express MasterCard Visa Credit Card No ID / CVV No Expiry Date Amount (RM) Authorised Signature

INTERNET SERVICES FORM 2019



Event Name :




Billing Address

Company :



Address :


State : Country :

Tel : Mobile :

Email :


1. Heavy usage on the internet and excessive amount of data transfer will cause traffic congestion on the Centre’s network. Since the

Centre’s broadband is on a best sharing basis and to ensure the user experience is not compromised, the Centre applies a Fair Use Policy

in order to provide a seamless internet experience for all guests.

2. A dedicated internet leased line(s) is recommended for any event where guests require a dedicated connection with 1:1 service and

exclusive access to the bandwidth. Please order the dedicated internet leased line fourteen (14) working days prior to the event date.

3. Metro E Description: This is a dedicated Metro-E internet type connection with pre-configured DHCP LAN (Local Area Network) and port

address translation (PAT). There is NO firewall usage for this connection.

4. Relocation charges will apply if the line(s) requires shifting and is subject to the Centre’s approval.

5. Due to the nature of the service and risk factors beyond the Centre’s control, the Centre cannot guarantee that the services will be free

from any fault, error or interruption. The Centre shall not be liable nor held responsible for any delay or failure in communication

whatsoever and as a result of circumstances beyond the Centre’s control.

6. All devices that are used on the network for internet access require an IP Address that is assigned by the Centre’s IT Department.

7. The Wi-Fi password will be delivered to the exhibitor’s booth on the last day of build-up.

8. It is mandatory to supply a booth plan with the internet point clearly marked to help facilitate installation.

9. No refunds will be made for services installed and not used during the Event.



SECTION B : PRICING

Speed WIFI / WIRED

(For Maximum 4 days usage) Incentive

Rate* Late Rate*

Unit Total (RM)

2Mbps Dedicated

Access

Metro-E Internet Broadband Recommended for light users who need access for emails, light surfing and social networking. !!!! WIFI (Maximum up to 4 users / 1 SSID)

!!!! WIRED* (One connection only)

! 1,194.80 !1,553.24

4Mbps Dedicated

Access

Metro-E Internet Broadband Recommended for social networking, uploads and downloads video and light video viewing.

!!!! WIFI (Maximum up to 4 users / 1 SSID)


! 2,389.60 ! 3,106.48

6Mbps Dedicated

Access

Metro-E Internet Broadband Recommended for social networking, uploads and downloads video and light video viewing. !!!! WIFI (Maximum up to 4 users / 1 SSID )


! 3,584.40 ! 4,659.72

2Mbps / 4Mbps / 6Mbps

Additional Internet usage - Above 4 days ! 238.96 per day

Please indicate the date:

Mbps = megabits per second

Miscellaneous (One Time Charge Per Connection)

Incentive Rate*

Late Rate*

Unit Date Required Total (RM)

Line Relocation Charge N/A ! 263.32

Additional Wired Connection N/A ! 197.20
















Payment

• Payment option:





BANKING DETAILS

Bank : CIMB Bank Berhad Account Number : 80-0104209-3

Account Name : Convex Malaysia Sdn Bhd Bank Address : Kuala Lumpur City Centre,

Swift Code : CIBBMYKL 50088 Kuala Lumpur




I ____________________________________________________Mykad/Passport No _______________________________ , hereby authorise




Credit Card No :







Date:

Name:

Signature:

Company Stamp:

Date Received:

POTTED PLANTS FORM 2019



Event Name :




Billing Address

Company :



Address :


State : Country :

Tel : Mobile :

Email :


1. Potted plants are delivered to the booth on the last day of build–up.

2. Potted plants are ordered in a 4-day package.

SECTION B : PRICING

Potted Plant (4 Days) Incentive Rate* Late Rate* Unit Total (RM)

Potted Plant (3ft – 4ft) ! 34.80 ! 45.24













A tax invoice will be provided within fourteen (14) days of the event closing date.

POTTED PLANTS FORM 2019


Payment

• Payment option:





BANKING DETAILS




CREDIT CARD PAYMENT AUTHORISATION I ___________________________________________________ Mykad/Passport No _________________________________ , hereby authorise




Credit Card No :







Date:

Name:

Signature:

Company Stamp:

Date Received:

STAND CLEANING FORM 2019



Event Name :




Billing Address

Company :



Address :


State : Country :

Tel : Mobile :

Email :


1. The stand cleaning services are based on per square metre per cleaning session basis.

2. The minimum size for the standard exhibitor stand cleaning service is 9 sqm and above.

3. Standard exhibitor stand cleaning will include mopping/vacuuming of your stand, spot cleaning and dusting of glass counters, and removal of rubbish from your stand on a specific date and time. Care will be taken in the cleaning of exhibitor stands; however the Centre will not be held responsible for any damage to an exhibitor or their contractors stand, furniture, product or signage.

SECTION B : PRICING

Stand Cleaning (Per Square Metre Per Cleaning Session)

Incentive Rate*: ! RM 7.53 Late Rate*: ! RM 9.79

Date Required Time Required Booth Size (m2) (Rate) RM Total (RM)



STAND CLEANING FORM 2019












Payment

• Payment option:





BANKING DETAILS





I _______________________________________________ Mykad/Passport No ___________________________ , hereby authorise




Credit Card No :







Date:

Name:

Signature:

Company Stamp:

Date Received:

WATER & COMPRESSED AIR FORM 2019


Please send the completed form and payment information to:

Exhibition Services Counter, Kuala Lumpur Convention Centre, Tel: +603 2333 2603 Email: [email protected]

Event Name :




Billing Address

Company :



Address :


State : Country :

Tel : Mobile :

Email :


Water Supply

1. Should you require continuous water and drainage during the exhibition, you will need to notify the nominated exhibition contractor and ensure a service pit is located within your booth. Services will not be run over aisle ways.

2. The cold water supply and drainage will be piped through floor trenches. Kindly ensure the height of platform or ramp provided by exhibitor is sufficient to cover the piping to prevent tripping hazard.

3. The water point to the equipment or machine must be connected by exhibitor.

4. Must supply a superimposed trench plan (see sample below) with water point(s) marked to facilitate installation.

5. For all hot food cooking which generates oily debris and/or effluence, a grease trap MUST be ordered and fixed to the drainage.

6. Water services are not available on level 3, Grand Ballroom 1 & 2, Banquet Hall and Conference Halls 1, 2 and 3.

Compressed air

1. The air compressor will be placed outside the Exhibition Hall and will be piped through floor trenches. 2. The hose attachment to the equipment or machine must be connected by exhibitor. 3. Must supply a superimposed trench plan (see sample below) with the equipment to be connected to the compressed air marked.

SECTION B : INFORMATION 1. Please specify type of equipment to be connected to the water supply/compressed air below:

2. Sample trench plan for water point(s) and compressed air point(s):



SECTION C : PRICING

Water Supply to Booth (One Time Charge Per Item)

Incentive Rate*

Late Rate*

Unit Total (RM)

One Time Cold Water Supply Only ! 1,315.44 ! 1,711.00

Cold Water Supply with Inlet (25mmD) and Drainage (40mmD) Pipe ! 2,633.20 ! 3,423.16

Grease Trap ! 731.96 ! 951.20

Relocation Charges (subject to onsite approval) ! 263.32

Compressed Air to Booth (One Time Charge Per Item)

Incentive Rate*

Late Rate*

Unit Total (RM)

1 HP 230V (13A) 80lit/min with 3/8” Hose Size ! 1,315.44 ! 1,711.00



5 HP 415V (30A) 440lit/ min with ½” Hose Size ! 1,755.08 ! 2,280.56

7 ½ HP 415V (30A) 630lit/min with ½” Hose Size ! 1,901.24 ! 2,471.96

10 HP 415V (30A) 840lit/min with ½” Hose Size ! 2,047.40 ! 2,662.20

15 HP 415V (60A) 1200lit/min with 2 x ½” Hose Size ! 3,216.68 ! 4,181.80

*All prices are in Ringgit Malaysia (RM) TOTAL















Payment

• Payment option:


• All cheques or bank drafts are to be made out to “CONVEX MALAYSIA SDN BHD”. • Only crossed cheques issued by a Malaysian bank are accepted. • If payment is made by bank wire transfer, please email the payment receipt along with your order number, booth name and booth

number to [email protected] for processing. Banking details are as follows:

BANKING DETAILS





I __________________________________________________ Mykad/Passport No _________________________________ , hereby authorise




Credit Card No :







Date:

Name:

Signature:

Company Stamp:

Date Received:

PIPOC MANUAL 10 OCT 2019pipoc.mpob.gov.my/img/pdf/PIPOC 2019_Exhibition Manual.pdf · Bandar Baru...

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Transcript of PIPOC MANUAL 10 OCT 2019pipoc.mpob.gov.my/img/pdf/PIPOC 2019_Exhibition Manual.pdf · Bandar Baru...