Syabas Manual

SYARIKAT BEKALAN AIR SELANGOR SDN BHD

(393257-T)

DEVELOPMENT DEPARTMENT

MANUAL FOR MONITORING OF CONSTRUCTION AND TAKING

OVER OF WATER SUPPLY SYSTEM FROM DEVELOPERS

MANUAL REF. PMD/D/SOP/1

DATE ISSUED Nov. 2006

ISSUE NO. 1

REVISION NO. 0

SYARIKAT BEKALAN AIR SELANGOR SDN BHD PAGE NO. Page 1 of 5 PROJECT MANAGEMENT & DEVELOPMENT DIVISION

DEVELOPMENT PROCEDURES MANUAL

SUBJECT TABLE OF CONTENT

SECTION CONTENTS PAGE 1.0 INTRODUCTION 6

2 .0 SCOPE 6

3.0 GENERAL POLICY 6

3.1 Role and Responsibility 6

3.1.i Authority given to SYABAS District 6 -7

3.1.ii Authority given to SYABAS Development Department (H.Q.)

7

3.1.iii

Role of SYABAS Audit Department (H.Q.)

7

3.1.iv

Role of SYABAS Committee on Standard, Material and Product (H.Q.)

8

3.1.v

Role of Developer

8 -10

3.1.vi Role of Consultant 10

3.2 General conditions 10 - 11

4.0 WORK FLOW PROCEDURES

4.1 External Permanent Water Supply System Workflow Procedure

A - 1



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SECTION CONTENTS PAGE

4.1.a Explanatory notes to workflow Procedure A-2 A-7

4.1.b Workflow of Construction and Post Construction of External Water Supply System

A-8 A-9

4.1.c Different types of form to be used for External Permanent Water Supply System

A-10 A-12

Form EPS 1 A-13

Form EPS 2 A-14 Form EPS 3 A-15 Form EPS 3A A-16 Form EPS 4 A-17 Form EPS 5 A-18 Form EPS 6 A-19 Form EPS 7 A-20 Form EPS 7A A -21 Form EPS 8 A -22 Form EPS 8 A A -23 Form EPS 9 A-24 Form EPS 10 A-25 Form EPS 10A A-26 Form EPS 11 A-27 Form EPS 12 A-28 - A-30 Form EPS 13 A-31 Form EPS 14 A-32 Form EPS 15 A-33 Form EPS 15A A-34 Form EPS 16 A-35 Form EPS 16A A-36 Form EPS 17

A-37



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SECTION CONTENTS PAGE Form EPS 18 A-38 Form EPS 19A A-39 Form EPS 19B A-40 Form EPS 19C A-41 Form EPS 19D A-42 - A-43 Form EPS 20 A-44 Form EPS 20A A-45 Form EPS 21 A-46

4.2 INTERNAL PLUMBING WORKFLOW PROCEDURES

B1

4.2 .a Work Flow Procedures B2 B3 4.2.b Workflow Chart of Construction of Internal Plumbing

System B4

4.2.c Different Type of forms to be used for Internal Plumbing System.

B5

Form IP 1 B6 Form IP 2A B7 Form IP 2B B8 Form IP 3 B9 B11 Form IP 4 B12 Form IP 5 B13

4.3 Mechanical and Electrical, and Telemetry System Workflow Procedure

C1

4.3.a Mechanical Works

C2 C10

FORM EPS/M&E 1 C 11 FORM EPS/M 1 C 12 FORM EPS/M&E 2 C13 FORM EPS/M&E 3 C 14



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SECTION CONTENTS PAGE FORM EPS/M 2 C15 C29 FORM EPS/M&E 4 C 30 FORM EPS/M 3 C 31 FORM EPS/M&E 2 C 32 FORM EPS/M&E 5 C 33 FORM EPS/M 4 C 34 FORM EPS/M 5 C 35 FORM EPS/M 5a C 36 FORM EPS/M 6 C 37 FORM EPS/M&E 6 C 38 FORM EPS/M &E 2 C 39 FORM EPS/M &E 7 C 40 FORM EPS/M&E 8 C 41

4.3b Electrical Works

C42 C49

FORM ESP / M&E 1 C 50 FORM EPS / E 1 C51 FORM EPS / E 2 C52 FORM EPS / E 3 C53 C62 FORM EPS / E 3a C63 C 66 FORM EPS / E 4 C67 FORM EPS / M&E 2 C68 FORM EPS / M&E 3 C69 FORM EPS / E 5 C70 -C 76 FORM EPS / E 6 C77- C80 FORM EPS / M&E 4 C81 FORM EPS / E 7 C82 FORM EPS / M&E 2

C83

FORM EPS / M&E 5 C84



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SECTION CONTENTS PAGE FORM EPS / M&E 6 C85 FORM EPS / M&E 2 C86 FORM EPS / M&E 7 C87 FORM EPS / M&E 8 C88

4.3c Telemetry Works C89 - C96 FORM ESP / M&E 1 C97 FORM EPS / T 1 C98 FORM EPS / M&E 2 C99 FORM EPS / M&E 3 C100 FORM EPS / T 2 C101 C 106 FORM EPS / M&E 4 C107 FORM EPS / T 3 C108 FORM EPS / M&E 2 C109 FORM EPS / M&E 5 C110 FORM EPS / M&E 6 C111 FORM EPS / M&E 2 C112 FORM EPS / M&E 7 C113 FORM EPS / M&E 8 C114 Attachment A Form KA1/1 and KA1/2

Attachment B Format and Specification for As-built Plans

Attachment C Form 12A and 12B



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SYARIKAT BEKALAN AIR SELANGOR SDN BHD PAGE NO. Page 1 of 6

PROJECT MANAGEMENT & DEVELOPMENT DIVISION


SUBJECT MANUAL FOR MONITORING OF CONSTRUCTION AND TAKING OVER OF WATER SUPPLY SYSTEM FROM DEVELOPERS

1.0 INTRODUCTION

1.1 The objective of the manual is to have a standardized procedure of taking over water supply systems from developers by the districts.

1.2 To enable consultants and developers to know the procedures undertaken by SYABAS and what is expected of them.

1.3 To facilitate the process of taking over the completed water supply systems

constructed by developers.

1.4 To ensure that completed water supply systems taken over are built according to

the approved plan and is of good quality.

2.0 SCOPE

2.1 The manual covers the quality control during construction stage followed by the

taking over processes for civil, mechanical & electrical and telemetry works as follows :-

a) Taking over of External Permanent Water Supply System

b) Quality Control of Internal Plumbing System

c) Taking over of Mechanical & Electrical and Telemetry System

3.0 GENERAL POLICY

3.1 Role and Responsibility

The role and responsibility of each party involved in the implementation of

external water supply system is listed below:-

i) Authority Given to SYABAS District

a. Districts approve external plan submission for water demand less than

50,000 lpd within three (3) weeks.

b. Districts approve all internal plumbing plan approval for buildings less than 6 storeys within three (3) weeks.



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c. Districts to oversee and monitor all construction works of all projects, irrespective of the size of development.

d. Districts have the right to access, monitor, check and inspect all

ongoing works based on approved plans executed by developers

during construction stage, and upon satisfaction with the quality of works, take over the completed water supply systems.

e. Districts are in-charge of operation and maintenance of the completed

water supply system after taking over from developers.

ii) Authority Given to SYABAS Development Department (H.Q.)

a. Development Department approves plan submission on external water

supply system for water demand more than 50,000 lpd within three (3) weeks.

b. Development Department approves all internal plumbing plan approval for high rise buildings more than 6 storeys within three (3) weeks.

c. All approved plans will be forwarded to the districts for supervision

purpose.

d. SYABAS development section will carry out surprise independent check

for quality control based on approved plan at project site.

iii) Role of SYBAS Audit Department (H.Q.)

a. To ensure quality control, audit Department may carry out independent

site auditing on water supply system of ongoing development projects built by developers and to check whether it complies to approved plans.

iv) Role of SYABAS Committee on Standard, Material and Product (H.Q.)

a. SYABAS Committee on Standard, Material and Product approve the use of materials and products for SYABAS water supply installations.

b. Only material and product list approved by SYABAS committee are

allowed to be used.



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c. Products approved by the committee shall be provided with a five (5) years product warranty.

v) Role of Developer

a. All construction works at site must be based on approved plan. Developer is required to ensure no construction work shall commence

without the water supply system plans already approved by SYABAS.

b. To appoint Professional Engineer registered with Board of Engineers

Malaysia from SYABAS recommended list of consultants who are familiar with SYABAS technical requirements on water supply system. (A

list of consultants is available from SYABAS office for reference).

c. To engage the same consultant to carry out design works and supervision of work.

d. The developer must engage consultant supervisor to do supervision of works based on the following category :-

i). Supervision for civil works on pipeline, reservoir and pump house

shall be as follows:-

For housing development in progress at any stage less than 100 units

or equivalent to 33,000 gallon per day intermittent supervision by one full time technician.

For housing development in progress at any stage between 100 500 units or equivalent between 33,000 165,000 gallon per day full

time supervision by one full time technician.

For housing development in progress at any stage between 500

1,000 units or equivalent between 165,000 330,000 gallon per day supervision by one full time civil engineer and one technician.

For housing development in progress at any stage more than 1,000 units or equivalent more than 330,000 gallon per day supervision

by one full time civil engineer and two technicians.



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ii). Supervision for works involving mechanical & electrical and telemetry systems shall be by a qualified electrical or mechanical engineer and

be engaged when works are being carried out at project site.

e. Developer through its consultant must submit the curriculum vitae of

consultant supervisor who should have more than 5 years experience related to water supply works and must be approved by SYABAS. Any works found at

site without the consultant supervisor as required, can be rendered as not acceptable and lead to SYABAS not taking over the external water supply

system.

f. To appoint a contractor registered with CIDB or PKK with relevant sub head

related to water supply works.

g. To engage a registered plumber, with registration from Jabatan Kawalselia Air Selangor.

h. Any water supply system completed without approved plan by SYABAS and works not supervised by consultant will not be taken over by SYABAS.

i. Developer is responsible to repair and make good any defects during the

defects liability period which in general is 36 months after the date of taking

over ( but is subjected to details in SYABAS s letter to REDHA ref. No(6201) dlm.SYABAS 22/1/315 dated 8 November 2006 on the defect liability period .

Developer is also responsible to repair and make good any latent defects which appear after defects liability period due to negligence, inferior quality of

materials and shoddy workmanship.

j. Developer is required to deposit a bank guarantee against defects as a

condition to the taking over of water supply system by SYABAS. Bank guarantee value will be based on 5% of SYABAS estimated value of

construction cost of the water supply system involved, including civil and M & E works.

k. Developers are expected to complete the permanent water supply system on time for their own development. No temporary water supply will be

considered. For big development projects, developer needs to plan and develop a complete water supply system for phased development to be

handed over to SYABAS in stages.



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l. Developers are required to allow access at their respective project site and assist SYABAS staff to carry out site inspection on ongoing works as directed.

m. The developer has to make sure that stealing of water does not take place

at project site.

vi) Role of Consultant

a. To prepare a quality assurance plan

b. To supervise all works through its site representative

c. To ensure all works are built according to approved drawings and specifications

d. To prepare bimonthly progress reports and works programmes. e. Consultant shall take full responsibility for all proper study, design,

authority approval, specification, construction drawings, supervision, material inspection, testing and commissioning.

f. Consultant will not be relieved of its design obligation and supervision

even after the water supply system is taken over by SYABAS.

3.2 General Conditions a. The quantity of water for construction supply and testing purposes can be given

in 2 stages:-

Stage 1: For construction supply, the meter installed at site shall be small

(generally not more than 25 mm diameter). Water for construction supply will be used for construction, leakage and pressure testing and general

cleaning purposes

Stage 2: For pump testing and flushing purposes, the meter can be increased to full bore diameter, for example 100 mm diameter (generally)

depending on water requirement of the water supply system. Water for

sterilization and flushing and pumping system test shall be obtained after connection to the existing mains has been carried out.

b. SYABAS will take over the permanent water supply system only if developers

have completed the said system according to the approved plans. For big

developments, the taking over can be done by phases of development provided each phase of development has completed its entire water supply system.



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The complete water supply system shall refer to all the incoming mains, external water reticulation mains, internal plumbing, completion of suction tank, pump

house and service reservoir, installation of M & E works and telemetry system.

c. The developer is expected to complete the permanent water supply system and

handover to SYABAS before handing over of houses to the purchasers.

d. Please refer to item 4.0 for the details of workflow procedures for construction and post construction of the external permanent water supply system, internal

plumbing system and Mechanical & Electrical and Telemetry system.

4.0 WORK FLOW PROCEDURES

4.1 External Permanent Water Supply System Workflow Procedures

4.2 Internal Plumbing System Workflow Procedures

4.3 Mechanical & Electrical and Telemetry System Workflow Procedures

4.1. EXTERNAL PERMANENT WATER SUPPLY SYSTEM

WORKFLOW PROCEDURES



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4.1. a Explanatory notes to workflow chart. Action By

4.1.1 4.1.2 4.1.3 4.1.4 4.1.5

Developer names Contractor/Consultant of project to district and HQ development department including any changes in names during the implementation stage.

Developer

Consultant applies for product material approval using Form EPS 1.

4.1.6

Head of district informs consultant the outcome of product material approval from the date of application by consultant.

Consultant District Technical Manager , Head of District District Technical Manager, Head of District.

District gives date for material inspection at site using From EPS 2 including factory/site inspection as required from the date of product material approved.

Pipe material inspection report and product material report is produced at site using Form EPS 3 and EPS 4 respectively. All major component materials used must be inspected. Form 3A is used when separate testing is required. District head of planning and development section informs the result of inspection to consultant from the date of inspection.

Contractor, Consultant, SYABAS Technician/ Technical Supervisor, Head of Planning/ development Section. District head of planning / Development section



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4.1.7

4.1.8 4.1.9 4.1.10 4.1.11

Consultant submits site progress report every 2 months using Form EPS 5 to districts and copy to HQ Development Department, including reports on quality assurance and workmanship.

Consultant

District makes periodic site visits (min once every 2 months) to monitor work quality using Form EPS 6 and inspection report to be issued to consultant .

District, Technician/ Technical Supervisor of Planning Development Section.

SYABAS HQ development section monitors and conducts surprise check at project site and inspection report to be issued consultant.

HQ Development section engineers.

Consultant applies for pipeline/reservoir testing using Form EPS 7.

Consultant

District Technical Manager, Head of district

SYABAS district notifies consultant / developer on the date, time and place for pipe / reservoir testing using Form EPS 7A from the date of application by consultant.

Pipeline/reservoir test reports using Form EPS 8, EPS 8 A and EPS 9 and test result to be issued to consultant.

Consultant / Contractor District Head of Planning/ Development / Technical Manager



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4.1.12

4.1.13 4.1.14 4.1.15 4.1.16 4.1.17

Consultant applies for SYABAS to carry out Final Inspection using Form EPS 10. SYABAS district informs the consultant / developer on the date of final joint inspect from the date of application by consultant. Districts carry out joint site inspection with consultant / contractor and produce report using Form 11 and EPS 12 (Where relevant). The inspection report has to be issued to consultant. Confirmation on completion of Internal Plumbing System by technical Manager and report to Head of District (HOD) using Form IP5 from the date of final inspection of internal plumbing system. Confirmation on completion of M & E, & Telemetry system by M & E section and report to Head of District (HOD). M & E (H.Q.) monitors big systems and HT installation from the date of final inspection of M & E and telemetry system. SYABAS district informs developer to provide BG against defect using FORM EPS 13 from the date of final inspection and the water supply system is ready for taking over.

Consultant / Developer District Technical Manager , Head of district Consultant / Developer Head Planning / Development, Technical Manager, Head of District, secretary of works. SYABAS Head of District / SYABAS Technical Manager SYABAS Head of District / SYABAS Head of M/E section

SYABAS Head of District



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4.1. a Explanatory notes to workflow chart. Action By 4.1.18

Developer and Consultant apply for SYABAS to take over system by submitting Form EPS 14, which encloses among others the KA1 form.

Consultant, Developer

4.1.19 Contractor applies for connection to mains using

Form EPS 15. Contractor / Consultant

4.1.20 SYABAS District notifies contractor on the date of

tapping connection from the date of application by contractor.


4.1.21 Contractor applies for sterilizing / flushing/ water

quality using Form EPS 16 Contractor / Consultant

4.1.22 SYABAS district notifies the date for sterilizing /

flushing/ water quality using Form EPS 16A from the date of application by contractor.


Consultant conducts sterilizing, flushing and final

water quality check using Form EPS 17 and EPS 18. The test report is required to be issued to consultant/ contractor.

4.1.23 Consultant/ Contractor Technician, Head of water

quality unit, Consultant submits the confirmation for handing

over the water supply system to SYABAS using From EPS 19A

4.1.24 Consultant SYABAS notifies the consultant for handing over

of permanent water supply system using Form EPS 19B from the date of application by consultant.

4.1.25 SYABAS Technical Manager,

Head of District



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4.1.26 SYABAS issues Letter of Taking Over to developer/ consultant using Form EPS 19C from the date of taking over the water supply system.

Head of District, Secretary of Works

4.1.27 SYABAS district distributes the taking over document

to various sections using Form EPS 19D from the date of taking over the water supply system.

Head of District 4.1.28 Plumber applies for water meter using Form EPS 20A Plumber 4.1.29 SYABAS district approves the issuance of water meters

to plumber using Form EPS 20A from the date the plumber has paid the water meter deposits.


4.1.30 The licensed plumber completes the installation of

water meters and returns the water meter data to SYABAS from the date of installation.

Plumber 4.1.31 District technician of meter section updates the water

data and activate the consumer account for billing from the date of submission of water meter data by plumber.

District Technician water meter section.

4.1.32 SYABAS district informs developer on the defects after

the joint site inspection with developer. District Technical Manager, Head of district



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4.1.33 Developer repairs defects identified by district within two weeks after the notification

Developer/Contractor

4.1.34 SYABAS issue End of Defects letter by

issuing Form EPS 21 and return balance of Bank Guarantee to developer from the date of final joint site inspection.

SYABAS Head of District, Secretary of Works

Ref.No. FORM

District HQ USED

Approved Plan Approved Plan

50,000 lpd

4.1.1 Head of district

4.1.2 EPS 1

4.1.3 Head of district informs the result of approval

4.1.4

EPS 2

4.1.5 EPS 3

EPS 3A

EPS 4

4.1.6 Head of planning /

Development informs

the result of inspection

to consultant

4.1.7

EPS 5

Head of District HQ Development

4.1.8 EPS 6

Audit HQ

to carry out

independent

check

4.1.9 EPS 7

EPS 7A

4.1.10 Head of district informs

the date for testing

4.1.11 Contractor/consultant carries out pipeline / reservoir testing and witness by SYABAS district EPS 8

EPS 9

4.1.12 EPS 10

4.1.13 Head of district informs EPS 10A

the date for final joint

inspection

4.1.14 EPS 11

EPS 12

4.1.15 IP 5

4.1.16 EPS /M&E 8

Continue to page 2 of 2

Contractor /Consultant to District

Site Monitoring and

inspection report by

technician and technical

supervisor of planning and

development section to

consultant

Consultant Applies for Pipe/

(For approval later than mid 2005)

HQ monitors and

conducts surprise

check at project

site.

Check pipe material at site, water fitting/pipe material for testing and

water fittings inspection (except for pipes)

Consultant submit periodic

report (every 2 months)

Consultant Applies to Check Product

Material

Head of Planning/Development and Technical Manager

Final Joint Inspection Report on pipeline/ reservoir/pump house/external civil works/

Inspection to District

Confirmation of completion

of Internal Plumbing by

Technical Manager to HOD

Confirmation on

completion of M & E, &

telemetry by M & E section

to HOD

Reservoir Testing to District

quarter and report to be issued to consultant

For big systems

(>150kw) and HT

Consultant Applies for Final

Head of district

notifies of product material

inspection

report

Consultant receives the inspection

Developer names appointed

Plumber

Page 1 of 2

4.1.b. Workflow Chart of Contruction and Post Construction of External Water Supply System

DeveloperContractor Consultant SYABAS

SYARIKAT BEKALAN AIR SELANGOR SDN. BHD.

Ref.No. FORM

District HQ USED

From page 1 of 2

4.1.17 EPS 13

4.1.18

EPS 14

4.1.20 Head of district notifies EPS 15

tapping connection works EPS 15A

District technical

manager coordinates

4.1.21 EPS 16

Head of district notifies EPS 16A

4.1.22 the date for sterilizing/

flushing/water quality

4.1.23 EPS 17

EPS 18

4.1.24 EPS 19 A

4.1.25

Head of district notifies of

handing over of permanent

water supply system EPS 19 B

4.1.26 Head of district EPS 19 Capproves and issues letter of Taking Over EPS 19 D


distributes the taking

over document to

various sections

4.1.28EPS 20


approves the issuance

of water meter(s)

4.1.30

District technician meter

4.1.31 section to update the

meter particulars and

activate the consumer

account

4.1.32 Head of district informs

developer on defects after

joint inspection, if any

4.1.33

4.1.34

EPS 21

unused BG

4.1.b. Workflow Chart of Contruction and Post Construction of External Water Supply System

Plumber

Head of district issues the

end of Defects Period to

Developer and return of

unutilised BG within 3 days

after inspection

Confirmation for handing over

SYARIKAT BEKALAN AIR SELANGOR SDN. BHD.

Page 2 of 2

connection works

Contractor applies for

works

Developer signs the

application for taking over

Consultant Checks on sterilising and

flushing works

Developer receives the letter of taking over

Head of water quality unit

checks the water quality

by consultant

Consultant supervises connection

Contractor applies for tapping connection after the

method statement was reviewed by consultant

Developer to repair defects, if

any

sterilizing /flushing

Contractor executes

sterilising and flushing

Developer receives

Licensed Plumber

installs meter

Contractor carrys out

confirms the completion works

Head of district determines

BG amount against defects

in taking over reticulation /

reservoir / M & E &

telemetry

Licensed Plumber

applies for water meter(s)

Consultant prepares and

Contractor Consultant SYABAS Developer



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SUBJECT MANUAL FOR MONITORING OF CONSTRUCTION AND TAKING


4.1 c - Different Types of form to be used for External Permanent Water Supply System.

TYPE OF FORM TITLE OF FORM

FORM EPS 1 APPLICATION BY CONSULTANT FOR SYABAS TO CHECK

PRODUCT/MATERIAL

FORM EPS 2 NOTIFICATION OF PRODUCT/MATERIAL INSPECTION

FORM EPS 3 PIPE MATERIAL INSPECTION REPORT

FORM EPS 3A WATER FITTING / PIPE SAMPLE FOR TESTING

FORM EPS 4 WATER FITTINGS INSPECTION REPORT (Except for pipes)

FORM EPS 5 FORMAT FOR SITE PROGRESS REPORT BY CONSULTANT

FORM EPS 6 QUALITY MONITORING BY DISTRICT REPORT

FORM EPS 7 APPLICATION BY CONSULTANT FOR SYABAS TO CARRY

OUT PIPELINE/RESERVOIR TESTING

FORM EPS 7A NOTIFICATION OF PIPE / RESERVOIR TESTING

FORM EPS 8 HYDROSTATIC PRESSURE AND LEAKAGE TEST REPORT

FOR EXTERNAL PIPELINE

FORM EPS 8 A HYDROSTATIC PRESSURE TEST REPORT

TEST ON MAIN PIPE COMPLETE WITH FERRULE AND

COMMUNICATION PIPE

FORM EPS 9 WATERTIGHTNESS TEST REPORT FOR RESERVOIR

FORM EPS 10 APPLICATION BY CONSULTANT FOR SYABAS TO

CARRY OUT FINAL INSPECTION OF EXTERNAL SYSTEM

FORM EPS 10A NOTIFICATION OF FINAL JOINT INSPECTION



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FORM EPS 11 FINAL JOINT INSPECTION REPORT (EXTERNAL PIPELINE)

FORM EPS 12 FINAL JOINT INSPECTION REPORT

(RESERVOIR/PUMPHOUSE)

FORM EPS 13 LETTER REQUESTING BANK GUARANTEE FOR DEFECT

LIABILITY PERIOD (EXTERNAL WATER SUPPLY SYSTEM)

FORM EPS 14 APPLICATION BY CONSULTANT FOR SYABAS TO TAKE

OVER EXTERNAL WATER SUPPLY SYSTEM

FORM EPS 15 APPLICATION FOR TAPPING CONNECTION

FORM EPS 15A NOTIFICATION OF TAPPING CONNECTION

FORM EPS 16 APPLICATION FOR STERILIZING / FLUSHING / WATER

QUALITY

FORM EPS 16 A NOTIFICATION OF STERILIZING / FLUSHING / WATER

QUALITY

FORM EPS 17 STERILIZING / FLUSHING / WATER QUALITY PIPELINE

REPORT

FORM EPS 18 STERILIZING / WATER QUALITY RESERVOIR REPORT

FORM EPS 19 A CONFIRMATION FOR HANDING OVER BY

CONSULTANT

FORM EPS 19 B NOTIFICATION OF HANDING OVER OF PERMANENT

WATER SUPPLY SYSTEM

FORM EPS 19C LETTER FOR TAKE OVER SYSTEM



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FORM EPS 19D DISTRIBUTION OF PERMANENT WATER SUPLY SYSTEM HANDING OVER DOCUMENTS

FORM EPS 20 APPLICATION FOR WATER METERS

FORM EPS 20 A APPROVAL OF ISSUANCE OF WATER METERS

FORM EPS 21 END OF DEFECT LIABILITY PERIOD FOR RETICULATION SYSTEM/INCOMING MAIN/PUMPING SYSTEM/RESERVOIR

FORM EPS 1

APPLICATION BY CONSULTANT FOR SYABAS

TO CHECK PRODUCT MATERIAL

(To be filled in by Consultant)

To : Head of District, SYABAS District ... Consultant : ___________________________________________ Name of Development : ___________________________________________ File Ref. No. : ___________________________________________ Date : ___________________________________________ Approved Plan No. : ___________________________________________

APPLICATION FOR SYABAS TO CHECK PRODUCT/ MATERIAL

We, , the consultant have checked the product/material as per SYABAS's approved list and hereby request to check the product/ material to be used for the above development as follows :-

Material

Product Brand / Name of Supplier

SYABAS Product

Certificate No.

Product/Material Details

Location to be used

Remarks by district

Enclosed is a copy of receipt of site inspection fees and attached herewith are necessary product/material brochures and technical specification (or any other supporting documents)

Please give a suitable date for the above products / materials to be inspected. _________________________________ Consultant Signature, Name and PE No: For SYABAS District Use We hereby agree to accept / reject the above list of product/material for the above development and to proceed / not to proceed with site material inspection. Checked and recommended by, Accepted by, Signature :__________________ Signature : _________________ Name : _________________ Name : _________________ Designation : Technical Manager Designation : Head of District Date : _________________ Date : _________________

FORM EPS 2

NOTIFICATION OF PRODUCT/MATERIAL INSPECTION

To, Consultant : ____________________________________________________ Address : ____________________________________________________ ____________________________________________________ Name of Development : ____________________________________________________ File No. : ____________________________________________________ Date : ____________________________________________________

NOTIFICATION OF PRODUCT/MATERIAL INSPECTION

With reference to your application letter for site product/material inspection dated , SYABAS wish to inform the site material inspection shall be as follows :-

a). Date : _________________________ b). Time : _________________________ c). Place to meet : _________________________ Please ensure that all products/materials listed in your letter are ready for inspection on the above date.

Signature : ______________________ Signature : ______________________ Name : ______________________ Name : ______________________ Designation : Technical Manager. Designation : Head of District SYABAS Date : ______________________ Date : ______________________

FORM EPS 3 SYABAS DISTRICT: .

PIPE MATERIAL INSPECTION REPORT

Name of Development : ___________________________________________________ File No. : ___________________________________________________ Developer : ___________________________________________________ Consultant : ___________________________________________________ Pipe Supplier / Manufacturer : ___________________________________________________ Contractor Name : ___________________________________________________ Instrument Used : Calipers / Ultrasonic Thickness Equipment / Micrometer Inspection Date : ____________________________________________________ Location To Be Laid : ____________________________________________________ Total number of pipes to be inspected : ____________________________________________________ Delivery Order No : ____________________________________________________

Type of Pipe / Pressure Minimum Body

Pipe No/ ID

Int. Lining

Thickness Of Pipe

(mm) Remark

Diameter (mm) Rating Thickness (mm)

Thickness Socket End

Middle Spigot End

Passed (/)

Failed (X)

Note: a. Thickness Measurement shall be at random check and not less than 20% of the number of pipes supplied in each delivery order.

b. All new pipes and laid pipes must be end-capped.

a. Recommendation to be used b. Recommendation to be rejected and removed from site c. Other remarks: __________________________________

Inspected & measured by: (Consultant) Name : ___________________________ Post: ___________________ Signature: _______________ Date: ___________

a. Approved to be used based on site measurement. b. Reject to be used and removed from site. c. Subject to the result of laboratory test on samples.

If samples fail to meet the requirement, the batch materials will be rejected even after constructed and removed at site at their own costs.

General Remarks : _________________________________________________________________ Witnessed By : (SYABAS) Witnessed By : (SYABAS) Name : ___________________________ Name :_______________________ Post : Technician / Technical Supervisor Planning/ Post : Head of Planning/

Development section Development Section Signature : ___________________________ Signature : _______________________ Date :____________________________ Date :________________________

FORM EPS 3A

SYABAS DISTRICT: .

WATER FITTING/PIPE SAMPLE FOR TESTING

Name of Development : ___________________________________________________________

File No. : ____________________________________________________________ Developer : ____________________________________________________________ Consultant : ____________________________________________________________ Date : ____________________________________________________________ We,.., the consultant hereby submit the following water fitting/pipe sample as requested by SYABAS for testing and agree to pay testing charges as imposed by the testing body /agency.

Type of water

fittings/pipes Sample Units Dimension SYABAS

Certificate

To be filled in by SYABAS AFTER

RESULT

No Nos Size mm No.

Name of Supplier/

manufacturer Pass (/) Fail (x)

Note : a. The certified test result of the selected sample issued by accredited laboratories need to be attached later.

We hereby agree to abide the outcome of the test result as follows: _ 1. We accept the outcome of the test result of the sample submitted for testing. 2. We accept that any sample that does not pass any specified requirement will result in the whole batch

of materials to be rejected and removed from site at developer's own cost. Agreed by : (Consultant) Signature : __________________ Name : ______________________ Designation : __________________ Date: ________________ Agreed by : (Developer) Signature : __________________ Name : ______________________ Designation : __________________ Date: ________________

(SYABAS TO FILL IN AFTER RESULTS) a). Approved to be used based on test result. b). Rejected and to be removed from site. c). Samples fail to meet the requirement. The batch materials will be rejected, even though

constructed, and removed from site at developer's own costs. Checked by : (SYABAS) Endorsed by : (SYABAS) Signature : ________________________ Signature : _______________________ Name : ________________________ Name : _______________________ Designation : Technician/ Technical Supervisor Designation : District Head of Planning/

District Planning/ Development Section Development Section Date : ________________________ Date : _______________________

FORM EPS 4

SYABAS DISTRICT: .

WATER FITTINGS INSPECTION REPORT (Except for pipes)

Name of Development : _______________________________________________ Developer : _______________________________________________ Consultant : _______________________________________________ Inspection Date : _______________________________________________ File No. : _______________________________________________

Type of Fittings Product Brand SYABAS Certificate No

Name of supplier

Product Details ( Dimensions & Sizes)

Remarks (Visual Inspection) Good / Fair / Poor

General Remarks : ____________________________________________________________

(If any defective product is detected, head of planning and development section will report to SYABAS Standard, Material and Product Committee)

Witnessed by : Supplier/Contractor Witnessed by : Consultant Name : _________________________ Name : _________________________ Designation : _________________________ Designation : _________________________ Signature : _________________________ Signature : _________________________ Witnessed by : SYABAS Witnessed by : SYABAS

Name : __________________________ Name : __________________________ Designation : Technician/Technical Supervisor Designation : Head of Planning &

Planning & Development Section Development Section

Signature : __________________________ Signature : __________________________

a. All types of valves

b. All types of specials and fittings

c. All types of panel tanks

FORM EPS 5

FORMAT FOR SITE PROGRESS REPORT BY CONSULTANT

(One copy to SYABAS district and one copy to SYABAS HQ Development Department) Name of Development : ____________________________________________________________ File No. : ____________________________________________________________ Name of Consultant : ____________________________________________________________ Address : ____________________________________________________________ Name of Developer : ____________________________________________________________ Date of Submission Report : ____________________________________________________________ Period of Reporting : ____________________________________________________________ Content of report 1. Location plan (street map) : 2. Layout Plan (A3) : 3. Contract details :

4. Progress Summary Description with actual progress compare to planned progress (Fill where appropriate) i) External Works

a. Pipe laying works b. Suction tank c. Pump house d. Reservoir e. Installation of Mechanical works f. Installation of electrical works g. Installation of telemetry system h. Overall progress (actual/schedule)

ii) Internal Plumbing a. suction tank b. Storage tank

c. Pipe works 5. Quality control

a. Material inspection b. Work inspection c. Site testing

6. Progress photographs : 7. Expected Date of Completion : 8. Other Comments : Prepared by : Consultant Signature : ______________________ Name : ______________________ PE No. : ______________________ Designation : ______________________ Date : ______________________

Logo of

consultant

firm

FORM EPS 6 SYABAS DISTRICT :

QUALITY MONITORING BY DISTRICT REPORT

(EXTERNAL WATER SUPPLY SYSTEMS)

Name of Development : ____________________________________________________ File No. : ____________________________________________________ Developer : ____________________________________________________ Consultant : ____________________________________________________ Overall Progress Description : ____________________________________________________ Date of Site Visit : ____________________________________________________

Technical Comments against Specification Requirement (Fill in, where appropriate)

Activity Acceptable Unacceptable Comments

1. Plan Approval and Product approval

2. Work Permit (Digging)

3. Traffic management

4. Safety Measurement ( Signboard etc)

5. Site cleanliness

6. Excavation

7. Road Cutting

8. Capping of pipe end before and after laying

9. Laying of pipe

10. Jointing of pipes/valves

11. Backfilling material

12. Road reinstatement

13. Pipe protection internal and external before and after laying

14. Chamber construction / cover /marker post

15. Quality Material at site

16. Slope condition

17. Drainage within/outside worksite (Compliance to JPS/DOE)

18. Concreting works

19. Concrete tests/site tests

20. Others

Tick where relevant

Overall findings : _________________________________ Site Instruction to Consultant / Developer : _________________________________ ( To be followed up by letter ) Inspected by : Endorsed by : (SYABAS Signature) : ______________________ (SYABAS Signature) : _________________________ Name : _______________________ Name : _________________________ Designation : Technician Planning Designation : Technician Supervisor

Development Planning &Development Section. Date : ______________________ Date : _________________________

Acknowledged By : Acknowledged By : (Consultant Signature) : ______________________ (Developer Signature) : _________________________ Name : ______________________ Name : __________________________ Designation : ______________________ Designation : __________________________ Date : ______________________ Date : __________________________

FORM EPS 7

APPLICATION BY CONSULTANT FOR SYABAS TO CARRY OUT PIPELINE / RESERVOIR TESTING

(To be filled by Consultant) To : Head of District, SYABAS Daerah ..

Consultant : _____________________________________________________ Name of Development : _____________________________________________________

File No : _____________________________________________________

Date : _____________________________________________________

APPLICATION FOR SYABAS TO CARRY OUT PIPE/RESERVOIR TESTING

We the consultant has prepared the pipe / reservoir for pressure / leakage / water tightness tests. We have a) Cleaned the tank/pipeline

b) Obtained approval for water source for purposes of pressure and leakage testing from SYABAS

c) Filled the pipeline/reservoir

d) Visually inspected and repaired the external condition of the pipe/tank for any sign of leakage

e) Allowed for concrete absorption

f ) Request to increase the size of flow meter for testing purpose (from .. mm to .. mm)

g) Physical inspection internally (free from debris) for pipe size 700mm and above

h) Communication pipes, ferrule connections and main pipes are ready for pressure testing.

(Tick, where relevant) Thank you. Consultant Signature : ______________________________ Name : ______________________________ PE No : ______________________________ Designation : ______________________________ Date : ______________________________

FORM EPS 7A

NOTIFICATION OF PIPE / RESERVOIR TESTING (EXTERNAL WATER SUPPLY SYSTEMS)

To, Consultant : ____________________________________________________ Address : ____________________________________________________ ____________________________________________________ Name of Development : ____________________________________________________ File No. : ____________________________________________________ Date : ____________________________________________________

NOTIFICATION OF PIPELINE / RESERVOIR TESTING

With reference to your application letter for pipeline / reservoir testing dated , SYABAS wish to inform the pipeline / reservoir testing shall be as follows :- a). Date : _________________________ b). Time : _________________________ c). Place to meet : _________________________ Please ensure that the preparation works are ready for testing on the above date. Signature : ______________________ Signature : ______________________ Name : ______________________ Name : ______________________ Designation : Technical Manager. Designation : Head of District SYABAS Date : ______________________ Date : ______________________

FORM EPS 8

HYDROSTATIC PRESSURE AND LEAKAGE

TEST REPORT FOR EXTERNAL PIPELINE


Consultant : ___________________________________________________________

Developer : ___________________________________________________________ Contractor : ___________________________________________________________

File No. : ___________________________________________________________

Date : _______________________ Type of Pipeline : _______________________ Location of Pipeline: _______________ Size of Pipe : _______________________ mm Pipe Material : _______________________ Pipe length : _______________________ m Preparations for Test : Satisfactory / Not Satisfactory ______________________________________________ (If not satisfactory, state details)

A) PRESSURE TEST Initial specified Pressure : ___________bar Final pressure after 10 minutes: ___________bar (Note: Leakage test shall

not continue if any drop in pressure (is noted)

RESULT PASS FAIL

B) LEAKAGE TEST Initial pressure : __________________________ Bar Final Pressure : __________________________ Bar (Approx. 24 hours) Total make-up water : __________________________ Liters Total test duration : __________________________ Hours Allowable Leakage : 0.34 liter x internal pipe dia.(mm)x pipe length(m) x Total test duration (hour) x Leakage Test (bar) (Liters) 10 x 1000 x 24 hr x 1 bar =

= ________________ liters

RESULT PASS FAIL

Tested by : Checked & Approved by, Witnessed by, Witnessed by, ____________________ ______________________ __________________ _________________ (Contractor Signature) (Consultant Signature) Head of Planning & Development Section Technical Manager Name : Name : Name : SYABAS Designation : Designation : Designation : Designation:

Pipe Material

Pressure Test (Bar)

Leakage Test (Bar)

HDPE (PN 12.5)

12.0

8.0

Steel 15.0 12.0

Ductile Iron

15.0 12.0

ABS (CL 12)

12.0 8.0

FORM EPS 8A HYDROSTATIC PRESSURE TEST REPORT

TEST ON MAIN PIPE COMPLETE WITH FERRULE AND COMMUNICATION PIPE

Name of Development : _______________________________________________________ Area Location / Phase : _______________________________________________________

Consultant : _______________________________________________________

Developer : _______________________________________________________ Contractor : _______________________________________________________ Plumber : _______________________________________________________ File No. : _______________________________________________________

Date : ___________________________ Communication pipe Material : ___________________________ Size of communication pipe : ___________________________ Main pipe Material : ___________________________ Size of Main Pipe : _______________________ mm Main Pipe length : _______________________ m Preparations for Test : Satisfactory / Not Satisfactory ______________________________________________ (If not satisfactory, state details)

PRESSURE TEST

Initial specified Pressure : ___________bar Final pressure after 10 minutes : ___________bar

Note : The second pipe pressure test referred here shall include the main pipe, complete with ferrule

connection and communication pipe up to meter stand position.

Tested by : Tested by : Checked & Approved by: Witnessed by: Witnessed by:

_________________ ____________ _________________ _______________ ________________ (Contractor Signature) (Plumber Signature) (Consultant Signature) Head of Planning & Technical Manager Name : Name : Name : Development Section SYABAS Designation : Designation : Designation : Name : Name : Designation: Designation:

RESULT PASS FAIL

Communication Pipe Material

Pressure Test (Bar)

All type

6.0

FORM EPS 9

WATERTIGHTNESS TEST REPORT FOR RESERVOIR


Developer : ___________________________________________________________

Consultant : ___________________________________________________________ File No. : ___________________________________________________________

Date : ____________________________________________________________ Type of Reservoir : ____________________________________________________________ Capacity of Reservoir : ______________________________________________ml____________ Test Preparation : ____________________________________________________________ (If not satisfactory, please state details) Visual Inspection : ____________________________________________________________

WATERTIGHTNESS TEST

A. Water Level Initial water level reading : __________________________ Date / Time : ____________________ Final water level reading : __________________________ Date / Time : ____________________ (After 72 hours, drop in water level (A) = __________________mm B. Evaporation Tray size = L X B X H = __________________ Date / Time : ____________________ Initial water level reading Final water level reading = ___________________ Date / Time : ____________________

(After 72 hours, drop in water level (B)= _______________ mm

ALLOWABLE LEAKAGE

C = 1X Depth of water (mm) = mm 2000 ACTUAL LEAKAGE

D = Drop in water level (A) Drop in water level (B) Evaporation = mm ( If D < C= PASS; D> C = FAIL )

Tested by : Checked & Approved by, Witnessed by, Witnessed by, ____________________ ______________________ ________________________ _________________ (Contractor Signature) (Consultant Signature) Head of Planning & Development Section Technical Manager Name : Name : Name : SYABAS Designation : Designation : Designation : Designation:

RESULT PASS FAIL

FORM EPS 10 APPLICATION BY CONSULTANT FOR SYABAS

TO CARRY OUT FINAL INSPECTION OF EXTERNAL SYSTEM ( to be filled in by Consultant)

To, File No. : ____________________________________________________ Consultant : ____________________________________________________ Name of Development : ____________________________________________________

APPLICATION FOR SYABAS TO CARRY OUT FINAL INSPECTION

We . the consultant has completed the construction of the required system in accordance to the approved plans. We request SYABAS to carry out a final inspection of the water supply system and herewith we enclose the following documents:- a). Original approved drawing (1 set) b). Testing certificates (1 set) We, the designer and supervising consultant, undertake to confirm the pipelines/reservoirs have been completed

1. All water supply installation works are built according to approved plans and specification.

2.

All fittings / Product used are approved type as in approved list

3.

Pipelines/reservoirs are not constructed in private land.

4.

Pipelines of 700mm and above are physical cleaned internally to be free from debris and mud.

5.

Take full responsibility for any non-compliance and deviations of the works.

Please inform us of a suitable date for inspection. Applied by : Acknowledged by : Consultant Signature : _____________________ Developer Signature :__________________ Name : ______________________ Name : ______________________ Designation : ______________________ Designation : _____________________ PE No. : ______________________ Date : ______________________

Date : ______________________

FORM EPS 10A

NOTIFICATION OF FINAL JOINT INSPECTION (EXTERNAL WATER SUPPLY SYSTEMS)

To,

Consultant : __________________________________________________

Address : __________________________________________________

__________________________________________________

Name of Development : __________________________________________________

File No. : __________________________________________________

Date : __________________________________________________

NOTIFICATION OF FINAL JOINT INSPECTION With reference to your application letter for final joint inspection dated .., SYABAS wish to inform that the final joint inspection shall be as follows :- a). Date : _________________________ b). Time : _________________________ c). Place to meet : _________________________ Please ensure that all works are completed and ready for inspection on the above date. Signature : ______________________ Signature : ______________________ Name : ______________________ Name : ______________________ Designation : Technical Manager. Designation : Head of District SYABAS Date : ______________________ Date : ______________________

FORM EPS 11 SYABAS DISTRICT : ..

FINAL JOINT INSPECTION REPORT (EXTERNAL PIPELINE)( Valid for six (6) months prior taking over date )

Name of Development : _____________________________________ File No. : _____________________________________ Approved Plan No. : _____________________________________ (Attach approved plan and as-built plan of pipeline) Date of Site Visit : _____________________________________ Phase / Name of location pipeline checked : _____________________________________

Work Description Remarks A) PIPELINES Satisfactory Unsatisfactory Comments (tick relevant Column)

Type of pipe

Diameter (mm)

Length (m)

1) Main Pipes 2) Communication Pipes Type Nos Size(mm) 3) Sluice Valves 4) Butterfly Valves 5) Scour Valves 6) Air Valve 7) Hydrants 8) Valve Chambers 9) Pipe Markers 10) Pressure reducing valves 11) Sampling Points 12) Zone Meters 13) Bulk meter with proper meter stand/filter

/ gate valves

14) Constant flow valve 15) Over crossing with/without supports /

Spike guards

16) Other items : General Comments Work done Satisfactory and acceptable to be taken over. Work done Unsatisfactory for those items commented and need to be rectified and another inspection date to be arranged. Others (Please specify)

Remarks :

Jointly Inspected by : Head of Planning/Development Section SYABAS Jointly Inspected by : Technical Manager Signature : _________________________ Signature : _______________________ Name : _________________________ Name : _______________________ Date : _________________________ Date : _______________________ Jointly Inspected by : Head Of District (HOD) Jointly Inspected by : Secretary Of Work (SOW) Signature : _________________________ Signature : _______________________ Name : _________________________ Name : _______________________ Designation : _________________________ Designation : _______________________ Date : _________________________ Date : _______________________

Acknowledged by Consultant :______________________ Acknowledged by Developer :________________ Signature : _________________________ Signature : _______________________ Name : _________________________ Name : _______________________ Designation : _________________________ Designation : _______________________ Date : _________________________ Date : _______________________

FORM EPS12 page 1 of 3

SYABAS DISTRICT : .. FINAL JOINT INSPECTION REPORT(RESERVOIR / PUMPHOUSE)

( Valid for six (6) months prior taking over date ) EXTERNAL WATER SUPPLY SYSTEM

Development : File No. : Approved Layout Plan No. : Date of Site Visit : (Tick relevant column)

Work Description Remarks A) RESERVOIRS ( Suction or Service )

Capacity/size Nos

Satisfactory (tick relevant

Unsatisfactory column) Comments

1) Type of tank (Ground/Elevated) 2) Make of tank (RC/Panel tank) 3) Capacity (ML) 4) Dimensions ( length x breadth x Height) 5) No visible Ground Settlement 6) Roof Condition 7) Wall Condition 8) Floor Condition 9) Column Condition 10) Ventilation Lantern 11) Inlet Pipe 12) Outlet Pipe 13) Overflow Pipe 14) Scour pipe 15) Bypass pipe 16) Inlet valve (altitude/ball) 17) Outlet valve 18) Overflow valve 19) Scour valve 20) Bypass pipe valve 21) Valve Chamber with step ladder/cover/clean

22) Slope gradient 23) Setback 24) Guard rails (galvanized steel) 25) Internal Ladder (RC/Aluminium/stainless steel)

26) External Ladder (RC/Aluminium/stainless steel)

27) Ventilation door (Mosquito proof Monel Metal Gauge)

28) Perimeter Drainage 29) Drain Manhole 30) Level Indicator 31) Reservoir Painting 32) RTU/Telemetry 33) Reservoir Information TWL/BWL/Capacity

34) Flow meter 35) Other Comments





Work Description Remarks Capacity

/size Satisfactory Unsatisfactory

column) Comments (tick relevant B) PUMPHOUSE Nos 1) Location Dimension (length x Breath) 2) Roof type (RC/Steel) 3) Security Grilles 4) Gantry Crane 5) Fire Protection 6) Toilet facilities 7) Table and Chair 8) Painting works 9) Metal roller shutter door 10) Suction pipeline 11) Flowmeter 12) Valves (suction line) 13) Valves (delivery line) 14) Type of rosestrainer 15) Other Comments

Capacity/size

Satisfactory Unsatisfactory column) Comments (tick relevant Nos C) EXTERNAL CIVIL WORKS

1) Access Road 2) Premix

3) Close Turfing 4) Security Fencing (Y- type) 5)Perimeter Barbed Wire (ground level) 6) Padlock 7) Boundary Markers 8) Signboard 9) Perimeter drainage system 10) Discharge point 11) Other Comments : Capacity/size

Satisfactory Unsatisfactory column) Comments (tick relevant Nos D) Quarters

1) Floor area 2) Rooms

3) Kitchen 4) Roofing Material 5) Type of ceiling 6) Type of floor tile 7) Lighting points 8) Power points





9) Toilets 10) Water taps 11) Painting works 12) Perimeter drainage system 13) Septic tank 14) Other Comments:

TNB Power Supplied : General Comments Work done Satisfactory and acceptable to be taken over.

Work done Unsatisfactory for those items commented and need to be rectified and another inspection date to be arranged. Others (Please specify)

Remarks : Jointly Inspected by: Section Head of Planning Jointly Inspected by :Technical Manager

/Development SYABAS (District) Signature : ____________________ Signature : ____________________ Name : ____________________ Name : ____________________ Date : ____________________ Date : ____________________

Jointly Inspected by : Head Of District (HOD) Jointly Inspected by : Secretary Of Work (SOW) Signature : ____________________ Signature : ____________________ Name : ____________________ Name : ____________________ Designation : ____________________ Designation : ____________________ Date : ____________________ Date : ____________________ Acknowledged by Consultant : Acknowledged by Developer : Signature : ____________________ Signature : ____________________ Name : ____________________ Name : ____________________ Designation : ____________________ Designation : ____________________ Date : ____________________ Date : ____________________

Porting

FORM EPS 13

SYABAS DISTRICT : .. LETTER REQUESTING BANK GUARANTEE FOR DEFECT LIABILITY PERIOD

(EXTERNAL WATER SUPPLY SYSTEM)

Your Ref. : Our ref. : Bil ( ) dlm.SYABAS Date : (Developer Name ) Dear Sir, Subject : ( Development Title ) BANK GUARANTEE FOR DEFECT LIABILITY PERIOD With reference to your letter dated .. on the above matter and the final site inspection carried out in the presence of representatives from your company, consultant, contractor and SYABAS on .. is referred. 2. Before the letter to take over the water supply system is issued out, you are required to submit a bank guarantee of amount RM.. ( Ringgit Malaysia ..) under the name of Syarikat Bekalan Air Selangor Sdn. Bhd. and deliver to this office within fourteen (14) days from the date of this letter. 3. The said bank guarantee is a guarantee to ensure that the taken over water supply system is in good condition and functioning well within the months of defect liability period. 4. SYABAS has the right to exercise the said bank guarantee to do any repair works arising from civil or mechanical or electrical or telemetry works during the defect liability period for the above development if the developer fails to execute the repair works within the stipulated time frame as required by SYABAS. 5. The balance of bank guarantee amount will be returned to the developer after deducting repair costs (if any) borne by SYABAS. Thank you. . SYABAS Head of District ______________ Name : Date : sk 1. General Manager, Development Department

SYABAS, Tingkat 2, Wisma Goshen 59200 Kuala Lumpur

2. Assistant General Manager, Mechanical and Electrical Department SYABAS, KM 7, Jalan Sungai Besi 57100 Kuala Lumpur

3. ( Consultant )

FORM EPS 14 APPLICATION BY DEVELOPER FOR SYABAS

TO TAKE OVER EXTERNAL WATER SUPPLY SYSTEM (to be filled in by Developer and Consultant)

To : Head of District, SYABAS District . Development : ______________________________________ File No : _______________________________________ Date : _______________________________________

APPLICATION FOR SYABAS TO TAKE OVER SYSTEM We, , the developer for the above development has completed the water supply system as approved by SYABAS. Enclosed please find the following documents which have been filled in :- 1) 4 bound copies of the following :-

a) KA I/1, KA 1/2 form (whichever is appropriate) as shown in attachment A b) As built plan as per format and specification stated in operating procedure of SYABAS Mapping Department

as shown in attachment B c) Originally approved plan d) Material Invoice for pipes and fittings e) Final Joint Inspection Report ( FORM EPS 11 / EPS 12) f) Bank Guarantee against defects submitted to SYABAS (valid for months from date of taking over) g) Pressure and leakage test reports ( FORM EPS 8 / EPS 9) h) FORM 12A/12B on letter of submission to land office (if applicable) as shown in attachment C i) Supporting letter from mechanical/electrical j) Attached copies of receipt of 40% SKP and 60% SKP payment k) Clearance letter from SYABAS Asset Department ( if land matter is involved)

2) Additional unbound copies of the following :- a) As-built plan in CD format (2 sets) b) Additional as built plans (4 sets) c) Operation/maintenance manual for Zone Meter (2 sets) d) Operation Manual for M & E & Telemetry (2 sets) e) As-built plan M&E and Telemetry (2 sets)

We hereby apply for the Letter of Taking Over to be issued to us. We confirm that water supply systems are constructed according to approved drawings, specification and used approved fittings /products by SYABAS. We take full responsibility on design and supervision of the works, and undertake to rectify any defectives works within specified period by SYABAS If any defective work involve the water supply to consumers, the developer must rectify the defective work within 24 hours. Failing which SYABAS reserves the right to repair the defective work and any cost incurred will be charged to developer by deducting the amount from the bank guarantee. We note that Individual meters will only be issued after confirming the internal plumbing system is completed Thank you. Applied by : ___________________________ Applied by :_____________________ Consultant Signature : ___________________________ Developer Signature : _____________________ Name : ___________________________ Name : _____________________ Designation : ___________________________ Designation : _____________________ Date : ___________________________ Date : _____________________

FORM EPS 15

SYABAS DISTRICT: ..


TO : Head of District, SYABAS district _____________________________ FROM : __________________________ (name, designation, contractor company name)

NAME OF DEVELOPMENT : ___________________________________ FILE NO. : ___________________________________________________ DATE : ___________________________________________________

APPLICATION FOR TAPPING CONNECTION

We ..(name of contractor) wish to apply for tapping at

. for the development at .

Enclosed are the following documents:

a). Connection charge Receipt No.:

b). A copy of Form EPS 14 obtained from the consultant / developer.

c). A copy of Method Statement for connection works which have been approved by district /

Operations Division.

Thank you.

Applied by:

..

(Contractor)

Copy to: (Consultant)

FORM EPS 15A

NOTIFICATION OF TAPPING CONNECTION (EXTERNAL WATER SUPPLY SYSTEMS)

To, Contractor : ____________________________________________________ Address : ____________________________________________________ ____________________________________________________ Name of Development : ____________________________________________________ File No. : ____________________________________________________ Date : ____________________________________________________ 60 % SKP Receipt No : ____________________________________________________

NOTIFICATION OF TAPPING CONNECTION With reference to your application letter for tapping connection dated , SYABAS wish to inform that the tapping connection works to be carried out as follows :- a). Date : _________________________ b). Time : _________________________ c). Place to meet : _________________________ Please ensure that the preparation works are ready for tapping connection on the above date. Signature : ______________________ Signature : ______________________ Name : ______________________ Name : ______________________ Designation : Technical Manager. Designation : Head of District SYABAS Date : ______________________ Date : ______________________ Copy to : (Developer)

FORM EPS 16

SYABAS DISTRICT: .


TO : Head of District, SYABAS district _________________________________ FROM : __________________________ (name, designation, contractor company name)

NAME OF DEVELOPMENT : ___________________________________ FILE NO. : ___________________________________________________ DATE : ___________________________________________________

APPLICATION FOR STERILIZING / FLUSHING/ WATER QUALITY

We ..(name of contractor) wish to apply for sterilizing / flushing/ water

quality at . for the development at . . We

confirm that the tapping connection works had been completed according to the requirement of

SYABAS. Enclosed is the receipt for payment of water to be used for sterilizing and flushing.

Thank you.

Applied by:

..

(Contractor)

Copy to: (Consultant)

FORM EPS 16A NOTIFICATION OF STERILIZING /

FLUSHING/ WATER QUALITY (EXTERNAL WATER SUPPLY SYSTEMS)

To, Contractor : ____________________________________________________ Address : ____________________________________________________ ____________________________________________________ Name of Development : ____________________________________________________ File No. : ____________________________________________________ Date : ____________________________________________________

NOTIFICATION OF STERILIZING / FLUSHING/ WATER QUALITY With reference to your application letter for sterilizing / flushing/ water quality dated , SYABAS wish to inform that the sterilizing / flushing/ water quality works to be carried out as follows :- a). Date : _________________________ b). Time : _________________________ c). Place to meet : _________________________ Please ensure that the preparation works are ready for sterilizing / flushing/ water quality on the above date. Signature : ______________________ Signature : ______________________ Name : ______________________ Name : ______________________ Designation : Technical Manager. Designation : Head of District SYABAS Date : ______________________ Date : ______________________ Copy to : (Consultant)


STERILIZING / FLUSHING / WATER QUALITY PIPELINE REPORT Name of Development : __________________________________________ File No. : __________________________________________ Developer : __________________________________________ Sterilizing : __________________________________________ Agent : __________________________________________ Date Location of

Sterilizing Pipeline

Length (m) Pipeline Dia. (m)

Volume of Water (m3)

Chlorine (kg)

Time start Time Finish

* End of 24 hour period the sterilizing mixture shall have a strength of at least 10ppm of chlorine. Flushing : Date Location of

Flushing

Time Start

Time Finish Total Time

(min) Pipeline Length

(m)

Pipeline Diameter

(m)

Non - Revenue

Water (NRW) (m3)

Water Quality Test

Date Location of Sampling

Physical Parameter Chemical Parameter Microbiological R.

Chlorine < 0.2 mg/l

Turbidity < 5 NTU

pH (6.5 - 9.0)

Aluminium 0.1 mg/l

Iron 0.2 mg/l

Manganese 0.3 mg/l

E.Coli (Absent)

T. Coliform (Absent

General Remarks : Pass Fail If not satisfactory, please list the following actions required to be taken by contractor / consultant: ____________ Carried Out By : ___________________________ Supervised by : ___________________________

Contractor Signature) (Consultant Signature) Name : ___________________________ Name : ___________________________ Designation : ___________________________ Designation : ___________________________ Date : ___________________________ Date : ___________________________ Witnessed By : ___________________________ Witnessed By : ___________________________

(SYABAS Signature) (SYABAS Signature) Name : ___________________________ Name : ___________________________ Designation : Technician Water Quality Unit Designation : Head of Unit Water Quality Unit Date : ___________________________ Date : ___________________________


STERILIZING / WATER QUALITY RESERVOIR REPORT Name of Development : ___________________________________________ File No. :____________________________________________ Developer :____________________________________________ Sterilizing :____________________________________________ Agent Date Reservoir

Type Capacity

(mld) Volume of Water (m3)

Chlorine Dosage (kg)

Time start Time Finish

* Minimum 2 hours contact time Water Quality Test

Date Location of Sampling

Physical Parameter Chemical Parameter Microbiological R. Chlorine < 0.2 mg/l

Turbidity < 5 NTU

pH (6.5 - 9.0)

Aluminium 0.1 mg/l

Iron 0.2 mg/l

Manganese 0.3 mg/l

E.Coli (Absent)

T. Coliform (Absent

General Remarks : Pass Fail If not satisfactory, please list the following actions required to be taken by contractor / consultant : ____________________________ Carried Out By : ___________________________ Supervised by : ___________________________

Contractor Signature) (Consultant Signature) Name : ___________________________ Name : ___________________________ Designation : ___________________________ Designation : ___________________________ Date : ___________________________ Date : ___________________________ Witnessed By : ___________________________ Witnessed By : ___________________________

(SYABAS Signature) (SYABAS Signature) Name : ___________________________ Name : ___________________________ Designation : Technician Water Quality Unit Designation : Head of Unit Water Quality Unit Date : ___________________________ Date : ___________________________

FORM EPS 19A CONFIRMATION FOR HANDING OVER BY CONSULTANT

(To be filled by Consultant) To : Head of District, SYABAS District Consultant : _____________________________________________________ Name of Development : _____________________________________________________ File No : _____________________________________________________ Date : _____________________________________________________

CONFIRMATION FOR HANDING OVER BY CONSULTANT

We the consultant CONFIRM that the permanent water supply system had been completed successfully and ready to be handed over to SYABAS for operation. We have

a) completed all outstanding works and rectified all defects as per final joint inspection report. b) prepared three (3) set of master keys to be handed over for main gates of service

reservoir/ pump house/suction tank/manhole covers/ chambers) c) Paid all outstanding TNB bills, a copy of which is enclosed.

d) Others _______________________________________________________

(tick, where relevant)

Thank you Confirmed by : Consultant Signature : _________________________________ Name : _________________________________ PE No : _________________________________ Designation : _________________________________ Date : _________________________________

FORM EPS 19B NOTIFICATION OF HANDING OVER OF PERMANENT WATER SUPPLY SYSTEM

To, Consultant : ______________________________________________ Address : ______________________________________________ From : Head of District, SYABAS Date : ______________________________________________ File No. : ______________________________________________ Name of Development : ______________________________________________

NOTIFICATION OF HANDING OVER OF PERMANENT WATER SUPPLY SYSTEM With reference to your application letter for handing over (EPS 19A) dated , SYABAS wish to inform you that the permanent water supply system completed by you is ready to be handed over to SYABAS for operation. The date, time and place for joint inspection for handing over is arranged as follows :- a) Date : ____________________________________ b) Time : ____________________________________ c) Place to meet : ____________________________________ Please ensure that three (3) set of master keys for the gates, doors and padlocks, if applicable are ready to be handed over on the above date. Signature : _______________________ Signature : _____________________ Name : _______________________ Name : _____________________ Designation : Technical Manager Designation : Head of District SYABAS Date : _______________________ Date : ______________________

FORM EPS 19 C SYABAS DISTRICT: .


LETTER FOR TAKE OVER SYSTEM

Your Ref :

Our ref : Bil ( ) dlm.SYABAS

Date :

(Developer Name ) Dear Sir , Subject : (DEVELOPMENT TITLE) Taking Over of Reticulation System/Pumping System/Reservoir With reference to your letter (EPS 14) dated .. on the above matter and the water quality inspection visit after flushing works were completed in the presence of representatives from your company, consultant, contractor and SYABAS on .. is referred. 2. Please be informed that SYABAS in principle has no objection to agree to take over the said reticulation system/pumping system/reservoir from the date of this letter. 3. The defect liability period is fixed at months effective from .. You are required to repair all defects or damages during the defect liability period. 4. The developer has submitted a bank guarantee amounting to RM.. and any repair cost borne by SYABAS will be deducted from the bank guarantee if repair works are not carried out by developer. 5. The end of defect liability period letter will be issued to the developer after the developer has repaired all defects as notified by SYABAS 6. With this letter the developer can proceed to apply for water meter after the water deposit has been paid. 7. SYABAS in principle has no objection to supply water for the above development and the Local Authority to issue the certificate of fitness. Thank You. Approved by, Endorsed by, Signature : _____________________________ Signature : _______

Syabas Manual

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