TAKLIMAT WAKIL PENGURUSAN (WP) MESYUARAT SEMAKAN PENGURUSAN PERPUSTAKAAN UTM...

TAKLIMAT WAKIL PENGURUSAN (WP)MESYUARAT SEMAKAN PENGURUSAN PERPUSTAKAAN UTM

BIL.1/2019

Tarikh : 19 Mac 2019 (Selasa)Masa : 9 PagiTempat : Perpustakaan UTM(Bangunan PSZ)

UTM Johor Bahru

MESYUARAT PERPUSTAKAAN UTM 2018

MESYUARAT JKTS PERPUSTAKAAN & SUMBER

PENDIDIKAN

•Bil 1/2019 – 13/2/2019

•Bil 2/2019 – 7/4/2019

•Bil 3/2019 – 14/7/2019

•Bil 4/2019 - 6/10/2019

MESYUARAT SEMAKAN PENGURUSAN

• Induk

•Bil 1/2019 – 19 /3/2019

•Bil 2/2019 – 10 /7/2019

• Bahagian

• PP: Bil1/2019 - 5/3/2019

• PK: Bil1/2019 - 5/3/2019

• PRZS: Bil1/2019 -20/2/2019

• PSZKL: Bil1/2019 –4/3/2019

MESYUARAT JK EKSEKUTIF

•Bil 1/2019 – 13/3/2019

•Bil 2/2019 - 26/6/2019

•Bil 3/2019 - 18/9/2019

•Bil 4/2019 - 4/12/2019

MESYUARAT AUDIT MS ISO 9001:2015

• Audit Dalam

•Pembukaan - 21/7/2019

•Penutup – 1/8/2019

• Audit PensijilanSemula Sirim

•Pembukaan - 24/9/2019

•Penutup – 25/9/2019

LAPORAN STATUS TINDAKAN SUSULAN AUDIT PEMATUHAN (SURVEILLANCE) SIRIM

MS ISO 9001:201513-14 November 2018 (Selasa-Rabu)

CLAUSE ISU TINDAKAN STATUS

6.1.2

Actions To Address Risks And

Opportunities

The Organisation has yet to evaluate the

effectiveness of the actions identified/taken

as listed in their Risk Management

Dashboard

Risks which has been established mostly at

core processes/procedures, however, risks

at macro level align with the strategic

planning of the Organisation has yet to be

established.

Laporan keberkesanan tindakan

penguursan risiko akan disemak

semula pada bulan April 2019.

Bengkel pengurusan risiko bagi

proses utama akan diadakan

pada bulan April 2019.

KIV

9.3.2

Management review input

Inputs as required by clause 9.3.2 (b)

changes to internal and external issues,

9.3.2 ( e ) effectiveness of actions taken to

address risks and opportunities has yet to

be reported clearly in the meeting.

Laporan keberkesanan tindakanrisiko proses akan dijadikansebagai agenda MesyuaratSemakan Pengurusan Bil.2/2019

KIV

OPPORTUNITIES FOR IMPROVEMENT (OFI)


7.1.4

InfrastructurePerpustakaan Zarith Sofiah –Main entrance (sliding door) found not in working order since 2017.

Timbalan Ketua Perpustakaan PRZS

telah menghantar surat rasmi kepada

Pengarah PHB bertarikh 10 Disember

2018 (Ruj. UTM.J.04.08/11.17/4(51)

berkaitan auto sliding untuk tindakan

sewajarnya bagi memastikan

keselamatan bangunan PRZS terjamin.

KIV

8.5.4

Preservation

Rh (relative humidity) readings in

Bilik Thesis found exceeding the

acceptable limit ( 50-55 Rh) since

January 2018 till day of audit.

6 dehumidifier machines was set up to

running concurrently 24 hours by 7 days

as prevention measure to control the

humidity 2 other machines will be in as

standby unit. The humidity and

temperature reading will be monitored and

noted for 3 months starting 15th November

2018 until 15th February 2019. The date

will be summarized and analysed into a

report.

KIV



7.1.4

Environment for the operation of

processes

Noted that the airconditioning system at the 2 and 3 floor of the library was not effective and there were numerous complaints from students. The course of action to address this issue could be demonstrated.

Laporan kerosakan telah dibuatke Pejabat Harta Bina (PHB) melalui beberapa siri laporan(rujuk lampiran 1).

Maklumbalas dari PHB berkaitankerja-kerja pembaikan juga telahdirekodkan (rujuk lampiran 2).

Masalah kerosakan ‘aircond’ telah selesai diambil tindakanpada 17 Disember 2018.

KIV

8.5.1

Control of production and service

provision

1. Students are allowed to borrow books for a

specified period of time. In the event students

fail to return the books reminders are issued

through LESTARI and subsequently notification

is issued manually. Noted that after several

reminders and notifications the book is still

overdue and since only copy available in the

library, the next course of action could be

specified.

1. Dalam prosedur telah

dinyatakan bagi buku yang

mempunyai 1 naskah sahaja

akan dikeluarkan senarai

untuk pembelian semula.

Senarai adalah dijana dalam

tempoh 6 bulan.

KIV



2. The last stock take was carried out in 2016

and the number books sighted was 63,594

compared to 82,940 as recorded in LMS

and interms percentage there was a

difference of 23 percent and interms value

based on RM200.00 per book it amounts

to RM3.8 million. Improvement action plan

to address above issue could be

demonstrated.

2. Sekiranya terdapat permintaa

daripada pelajar lain berkenaan

buku tersebut, pelajar adalah

dinasihatkan untuk memohon ‘Inter Library Loan’ (ILL).

3. Senarai pembelian semula yang

dihantar ke Unit Perolehan dan

Katalog akan disemak semula untuk

memastikan proses pembelian

berlaku.

Proses ‘stock take’ yang dijalankan

adalah proses ‘trial and error’. Maklumat yang diterima daripada pihak

BA juga sering berubah. Sekiranya

perlu menjalankan proses ‘stock take’sekali lagi, perlu mendapatkan senarai

yang tepat dan proses dilakukan untuk

koleksi yang terpilih sahaja secara

terperingkat. Buku yang tidak dijumpai

akan dibuat pencarian di Perpustakaan

UTM yang lain.

KIV



3. Noted that new books are installed with

book strip for security reasons.

However verification of the functionality

of the strip prior to shelving could be

considered.

Buku yang diterima daripada Unit

Katalog akan disemak ke mesin

desentizer sebelum disusun di rak.

Proses ini akan ditambah dalam

prosedur . Tarikh jangkaan selesai

Julai 2019.

KIV

8.5.4

Preservation

Noted that some of the reference materials

are maintained in compact disks. The

preservation of the these materials under

controlled environment namely at specified

temperature and relative humidity could be

demonstrated.

1. Perancangan untuk menyediakan

satu (1) bilik khas bagi peralihan

bahan media (CD) ke ruang yang

lebih sesuai.

2. Kertas Kerja perlu dibuat untuk

memohon peruntukan bagi

mewujudkan satu (1) Unit Media di

Perpustakaan UTMKL.

KIV


PERANCANGAN STRATEGIK PERPUSTAKAAN UTM 2018/201918-19 Disember 2018, PRZS

0106

0105

030201

04STAKE HOLDER FINANCE LEARNING & GROWTH

INTERNAL PROCESS INTERNAL PROCESS INTERNAL PROCESS

KEY AMAL INDIKATOR (KAI) PERPUSTAKAAN UTM2018 & 2019

PERSPEKTIF KAI KORPORAT KAI BAHAGIAN TOTAL

2018 2019 2018 2019 2018 2019

STAKE HOLDER 4 5 5 5 9 10

INTERNAL PROCESS 3 5 14 1 18 6

LEARNING & GROWTH 3 8 8 3 11 11

FINANCE 2 3 1 1 3 4

TOTAL 12 21 28 10 40 31

PROGRAM/AKTIVITI SPK

Bil. PERKARA TARIKH/TEMPAT

1. Latihan ICT Report System (IREPS)

Penceramah : 1) Yusrul Hisham bin Mohd Yusof

2) Mohd Syafiq Firdaus bin Mohd Nazir

4 Oktober 2018/

Makmal Pencarian Maklumat,

Bangunan PRZS, UTM JB

2. Bengkel Pemurniaan Paparan Dendaan MyUTM

Penceramah : Mohd Subha bin Salleh

9 Oktober 2018/



3. Bengkel Pengenalan dan Asas Penyelenggaraan Komputer

Penceramah : 1) Nazeri bin Sarip

2) Azr ina binti Benan

11 Oktober 2018/



4. Bengkel UTM Library News

Penceramah : Mohd Syafiq Firdaus bin Mohd Nazir

15 November 2018/

Makmal Pencarian Maklumat 1,

Bangunan PSZ, UTM JB



5. Bengkel Portal Perpustakaan UTM


05 Disember 2018/

Makmal Pencarian Maklumat 1,

Bangunan PSZ, UTM JB

6. Persidangan Pustakawan

Penceramah : Ketua Pustakawan

18-19 Disember 2018/

Bilik Seminar Aras 1, Bangunan PRZS,

UTM JB

7. Bengkel KOHA : Circulation & Fine Rules

Penceramah : Md Razib bin Karno

16-17 Januari 2019/

Makmal Pencarian Maklumat, Aras 4,


8. Bengkel Pemurnian Portal Perpustakaan UTM Siri 1


22 Januari 2019/

Makmal Pencarian Maklumat 2, Aras

3, Bangunan PSZ, UTM JB



9. Bengkel KOHA : Circulation & Fine Rules Siri 2

Penceramah : Md Razib bin Karno

23-24 Januari 2019/

Makmal Pencarian Maklumat 2, Aras 4,


10. Mesyuarat Program Kualiti Bil.1/2019

Pengerusi : Zaleha Atan (TKPPK)

30 Januari 2019

Bilik Mesyuarat Utama, Bangunan PSZ,

UTM Johor Bahru

11. Kursus Keselamatan Pejabat : Pengenalan Asas & SOP

Ketika Berlaku Kecemasan

Penceramah : Salihuddin bin Bakhri

22 Februari 2019/

Bilik Seminar 3, Aras 4, Bangunan PSZ,

UTM Johor Bahru

12. Kursus Asas Penjilidan Perpustakaan

Penceramah : Abdul Jabar bin Ahmad

26-27 Februari 2019/

Bilik Tayangan Aras 3, Bangunan PSZ, UTM JB

13. Kursus 'Refresher' Unit Sirkulasi, Bahagian Perkhidmatan

Maklumat, Penyelidikan & Sirkulasi Siri 1

Penceramah : Norazila Safri

5 Mac 2019/

Makmal Pencarian Maklumat, Aras 4,

Bangunan PRZS, UTM Johor Bahru

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