A}{NUAL REPORT FOR 2OI2 ffi^%', TB - Persatuan Alumni · PDF fileSummary of Events foryear2012...
Transcript of A}{NUAL REPORT FOR 2OI2 ffi^%', TB - Persatuan Alumni · PDF fileSummary of Events foryear2012...
%',TBffi^
ffit v
A}{NUAL REPORT FOR 2OI2
zyth AI{NUAL GENERAL MEETING
z}'n APRrLzor3
PERSATUAN ALUMM AOTS MALAYSIA52-A, JALAN SS 22125 Damansaralaya
. 47400 Petaling Jaya Selangor
Tel : 603 -7726 2863. Fax : 603 - 7728 2348
Email : [email protected] : www.aots.ors
PRssLE)\a#7
PERSATUAN ALUMNI AOTS MALAYSIA[R.O.S Reg. No 3720/85 (Selangor) ]
No .52A , Ja lan SS22 /25 , Damansa ra Jaya ,47400 Pe ta l i ng Jaya , Se lango r Da ru l Ehsan .fet 603 -7 7 262863 F ax. 603-77 282348
E-mai l : [email protected] I Websi te: www.aots.org
NOTICE OF ANNUAL GENERAL MBETING
NOTICE IS I- IEREBY GIVEN that the 28th Annual General Meeting of the Alumrr i wi l l be held asfol lows:
Date/Time : 28'r 'Apri l2013 (Sunday) at 10:30 amVenue : Function Room 3"'r Floor PAAM Office
52-4, I ALAN SS 22125 Damansara laya 47400 Petaling Jaya, Selangor
AGENDA
l. Address by President, Mr Tan Teng Ek
2. To receive the Annual Report from PAAM for tlre year 2012 that will include:
i) Confirmation of the Minutes:a) 27't'Annual General Meeting held on 22"d April2012
b) EGM held on 10'r ' June 2012ii) Reports from the Central Committee, Sub-Committee and Branches
3. Presentatiorr of Statement of Accounts for Year Ended 3l'r Decemb er 2012
4. Proposed amendments to PAAM Constitution in regard to AGM & EGM
5. Any other business of which prior notification has been received
Yap Choon MingActing Honorary General Secretary Dated this 6tr' March 2013
Note:Please contact PAAM office to confirm your attendance by I 3'r' April 20l3
'l'he registration desk will be opened'at 08.30 am. There will be a Tea Talk on "TAXES -
RESpONSIBILITIES" in the morning from 09.00 am - 10.00 am, followed by AGM at l0.30arn.
Lunch will be served from 12.30 Pm'
PROGRAM FOR 28.h APRIL 2013
09.00 am - 09.45 am Registration of Members
09.45 am- 10.30 am Tea Talk on "Taxes - Responsibilities"
10.30 am - 10.35 am welcome Address by the President of PAAM
10.35 am - 12.30 pm AGM Proper (please refer to Notice)
12.30 pm - 13.30 Pm Lunch14.00 pm End of Program
Proposed arnendments to PAAM Constitution in regard to AGM & EGM
Current clause on Art ic le 6 General Meeting6.4 The Honorary General Secretary shal l send to al l members, at least 14 days before the
Annual General Meeting, an agenda including copies of minutes and reports, togetherwith the audited accounts of PAAM for the previous year. Copies of these documentsshal l also be made avai lable at the registered off ice of PAAM for the perusal ofmembers.
Proposed Amendment:6.4 The Honorary General Secretary shal l send to al l members, at least 14 days before the
Annual General Meeting, an agenda including copies of minutes and reports, together withthe audited accounts of PAAM for the previous year. Copies of these documents maybe inthe form of an electronic media and thev shall also be made available at the registeredoffice of PAAM for the perusal of members.
Rat ionale for the amendment:This method of sending notice of meeting, agenda, minutes and reports of AGM as well
as audited accounts of PAAM wi l l be more environmental ly fr iendly and cost saving. l t is also in l ine withthe changing trend of going paperless for many corporat ions and NGOs in the conduct of their generalmeetings.
Current clause on EGM Art ic le 6.66.6 Notice and agenda for an Extraordinary General Meeting shall be forwarded by the
Honorary General Secretary to all members at least fourteen (14) days before the datefixed for the meeting.
Proposed Amendment:
6.6 Notice and agenda for an Extraordinary General Meeting, which mavhe in electronic
form, shall be forwarded by the Honorary General Secretary to all members at least
fourteen (1a) days before the date,fixed for the meeting,
Rationale for the amendment:
This amendment is in l ine with the amended Clause 6.4 of the above.
The above is tabled for the AGM's del iberat ion and acceptance'
PERSATUAN ALUMNI AOTS MALAYSIA
CONTENTS
A MESSAGE FROM MR. TAN TENG EK,PRESIDENT OF PERSATUAN ALLA4NI AOTS MALAYSIA
B ANNUAL REPORT FOR TI{E YEAR 2OI2l. Patron2. Panel of Advisors
3. Central Committee Members forYear 20124. Summary of Events foryear20125. Central Committee Meetinss6. Membership
7. Tea Talks and Other Activities8. Japanese Language Courses9. Sub-CommitteeReports
a. Training & Developmentb. Entrepreneurship (PME)
c. Sociald. Membership Supporte. Publication
10. The Office
1 I . a) Minutes of the 27th PAAM Annual General Meeting held on 22"d April 2012b) Minutes of the EGM held on lOth June 2012
12. a) Treasurer's Report And Auditors Reportb) Audited Accounts For The Year Ended 2012
13. Report & Financial Statement From Alumni Branchesa) Johor Branchb) Sarawak Branchc) Sabah Branch
MESSAGE FROM THE PRESIDENT, Mr. Tan Teng Ek
Even before the Tsunami hit Japan two years ago, the Japanese Government was already cutting downtheir public expenditures, especially ODA (Ofncial Development Assistance) funds which are used tohelp developing countries.
As a result of these drastic financial measures, AOTS Japan (or now renamed as HIDA) had to closemany representative offices around the world including that of Kuala Lumpur. Another consequence ofthis ODA cut was that subsidized training programs were discouraged, instead self-financing programswere encouraged. This had made it very difficult for many Aors Alumni Associations to operate _
obviously, PAAM was not exempted.
Despite all these setbacks, I am proud to announce that we had managed to launch someactivities/programs for the benefit of our members; some recent ones being the successful AOTS AnnualDinner held on November 2012 and a two-day program on "Green Procurement in the Supply ChainManagement" held on 4 - 5 March 2013.
We will shive to be more active in the coming months but we will definitely need your valuable inputs aswell as support/contributions to make things happen.
Thank you and warmest regards,
Tan Teng Ek
President
3 March2Dl3
ANNUAL REPORT
For the period from 1 January 2012 to 3l December 2012
PATRON:Y.B Dato' Sri Mustapa Mohamed(Minister of the ministry of International Trade and Industry, Malaysia)
PANEL OF ADVISORS:Tan Sri Amirsham A.AzizChairman of the Malaysian Investment Development Authority
Datuk Lim Fung CheeChairman of Hasil Bumi Sdn. Bhd
Encik Badaruddin Mohd AriffChairman and Managing Director of P&G Network Sdn. Bhd
Mr. P. KandiahKAAS International Sdn. Bhd.
COMMITTEE MEMBERS FOR YEAR 2OIII2OI2
PresidentVice PresidentHon. General SecretaryAsst. Hon. Gen. SecretarvHon. TreasurerAsst. Hon TreasurerMembers
Mr. Tan Teng EkMr. Yang Chor LeongMs. Maggie Yap Cheng I{ong (Resigned 10 October 2012)Mr. Yap Choon MingMr. Khor Kai TongMr. How Chee SengMr Siao Kent WahEn Khairuddin IshakMr. Lee Hock LeongEn. Mohd Hakim Mohd NorEn Lokman HusseinEn A.Aziz Y.KamaruddinMr Nadaraja A/L Arumugam (Resigned October 2012)
ATTENDANCE OF CENTRAL COMMITTEE MEMBERS from Apr20l2-Dec2012
Mr. Tan Teng Ek - 8/8Mr. Yang Chor Leong - 8/8Mr. How Chee Seng- 8/8En Khairuddin Ishak - 7/8Mr Yap Choon Ming - 7/8En. Mohd Hakim Mohd Nor - 7/8En. A. AzizY. Kamaruddin - 6/8Mr. Siao Kent Wah - 6/8Mr. Lee Hock Leong - 5/8Mr. Khor Kai Tong - 5/8En Lokman Hussien - 5/8
SUMMARY OF EVENTS FOR YEAF.?OIZ
- 7'h AFRO ASIAN Entrepreneurs Program (AAEP) on 7'r'- l4'h Feb 2012
- Annual General Meeting on Sunday 22"d April2012 atFunction Room Pahlawan 3, The Summit Hotel
Subang USJ
- In House Japanese Language Training on l6th April - 9th July 2012
- Japan Homestay, Tokyo 2012 May - June 2012
- Homestay Program in Japan on 24't'May - 2"d June 2012
- Hippo family from Korea Homestay Experience in Malaysia 2nd - 5th June 2012
- Courtesy call on MIDA Chairman on 3'd Nov 2012
- PAAM Nite 2012 on l0'h Nov 2012 at Sunway Lagoon Club
- FOSAAS Convention at Makati-Philipines on l4'r' -17th Nov 2012
MEMBERSHIP
The current rnembership as at 3 1.12.2012 stands at:
Life MembersOrdinary Members (Active)Associate Members (Active)Affiliate Menbers
JAPANESE LANGUAGE COURSES
628750/.
Class for In-House (companies)
Level Duration No. of Pax Companies & Sensei Sensei
Basic I (A) 22t5/2012-18/12/2012 t 8 Canon Opto (M) Sdn. Bhd Misako Matsunoshita
Basic I (B) 23/5/2012-12/12/2012 l 7 Canon Opto (M) Sdn. Bhd Chia Leng Hiang
Basic II 28/5/2012-17 /12/2012 2 l Canon Opto (M) Sdn. Bhd Misako Matsunoshita
Intermediate II 30/5/2012-25/u20r2 8 Canon Opto (M) Sdn. Bhd Chia Leng Hiang
Basic 1 r0/3/20r2-r5/10/2012 t6 Sekolah Menengah Sri Kdu Tokuda Ryuichi
lntermediate I r8/6/20r2-ra/7/2012 10 AEON Co. (M) Sdn. Bhd Misako Matsunoshita
Basic I -
Intermediate IIt5n2/2012-3/3/2013 I Denso Misako Matsunoshita
SUB-COMMITTEE REPORTS
(1) TRAINTNG & pEVELOPMENT
Chairman : Mr. A AzizY Kamaruddin
: Mr. Yans Chor Leons & Office Staff
- Sometime in Dec 2012 the Sub-Committee headed by Mr Yang started preparing for a Training on: Green
Procurement in Supply Chain Management which was successfully conducted on 4d' and 5d' March 2013 at
Holiday Villa Subang Jaya.
(2) ENTREPRENEURSHIP (PME)
Chairman : Mr. Yang Chor Leong
Supported : Mr. Yap Choon Min- Sometime in October 2012 the Sub-Committee headed by Mr Yang star-ted preparing for an international
seminar for the 8th Afro Asean Entrepreneur Program which was successfully held on 28'h Jan - 4'h Feb 2013 at
the International Youth Center, Jalan Cheras KL.
(3) SOCIAL
Chairman : Mr. Siao Kent Wah
Supported : En Lokman Hussein- The Sub-Committee & Oflice Staff planned and successfully completed the2012 PAAM Annual Dinner
which was held on l0'h Nov 2012 at Sunway Lagoon CIub, Bandar Sunway
(4) MEMBERSHIP SUPPORT
Chairman : Mr. How Chee Seng
Supported : Haji Mohd Hakim & Office Staff
(s) PUBLTCATTON
Chairman : Haji Mohd Hakim ( Resigned Dec2012)
Supparted : Tan Teng Ek & Office Staff- A total of three issues of the PAAM Newsletters were published in2012 to communicate with PAAM
members and supporters the various news and activities of PAAM.
THE OFFICE ADMINISTRATION
Staff: Mr. Jeyapal
Internship StudentAimi Aina bt Supian
Dewi Maslina bt Amran
Nor Yusra Atika bt Samsudin
(l2th December 2011- present)
(2 l " Decemb er 2012 - present)(2 1 't Decemb er 2012 - present)
(2 1 " December 2012- present)
MINIJTES OF THE
27TH ANINIJAL GENERAL
MEETING OF PAAMHELD ON
22"d ApriI2012
\Adrl
PERSATIJAN ALI]MM AO S MALAYSIA (PA AIWNO. 52.A, JALAII SS 22125. DA\4A.NSARA JAYA.47400 PETALING JP^YA, SELANGOIT, MAIA\'SIA-TEL:03-7'126 2863 FAX: 03-'1728 2348 I 7'i26'1269E -rr a il : p aan(@p o.jating.ml, Websrte : \{\\, w. ao rs. org
N{ inutes of the 27th AGM of t r re Pcrsatuan Alumni AOTS Malaysia (pA,rNI)hcld on 22ud '{pri l 2012 at Surnrnil f lorcl, USJ Suhang, Selangor Darul Ehsan.
htlencler-rce: as per attendance list
With sufficierit quorum, the meeting commenced at l0.45am
Adoption ofAnnual Report for20llThe CCM Report for 201I was tabled for the meeting's consideration and deliberation. Upon the proposal of MrLee Eh Sin and seconded by Mr Lim Eng Swee , the CCM Reporl was passed by the AGM.
Adoption of Audited Accounts for 2011The Audited Accounts of PAAM for 2011 r'rere tableci for the meeting's consideration and deliberation. Uporr theproposal of En Zamrud Bin Mansor and seconded by ivlr liock Leong the Financial Report ivas passed by theAGM.
.
Dissof ution of Central Ccmmittee Members 20fi -2012
With the dissolution of the Central Comnrittee for 2010-2012, En. Zamrud Bin Mans',lr rvas unanimcrusl_v proposedto be the Election Chairman.
Elcction of the Central Comnrittec Members
Results from the election held ft-rrthe Centlal Committee for period of 2012-2014 were as tbllows:-
PositionPresidentVice PresidentHon. SecretaryAsst Hon. SecretaryHon.'IreasurerAsst Flon. TreasurerCommiftee Members
Auditors
CandidatesYang Ciror Leong vs Aziz KamaruddinA Aziz Kamaruddin (uncontesled)Maggie Yap CH (uncontested)Dr Thiagaraj (volunteered)Khor Kai Tong (uncontested)Yap Choon Ming (uncontested)Mohd Hakim (uncontested)Harziel Effendi (unconrested)Raymond Chang (uncontested)How Chee Seng (uncontested)Karen Lim (uncontested)Mohd Ismail Bin Abu Bakar (volunteered)Saifuddin Bin Badaruddin (volunteered)
Lim Eng Swee and Richard Eng
Vy'on bvYang Chor LeongA A,ziz KamaruddinMaggie Yap CFIDr ThiagarajKhor Kai TongYap Choon N{ingMohd HakimHarzielEffendiRaymond ChangHorv Chee SengKaren LimN{ohd Ismail BiLr Abu BakarSaituddin Bin BaCaluddin
Mr. Yang welcomed the newly elected members to the Central Comrnittee.
There being no other matters to discuss, the meetirrg adjoumed at i2.00pm.
Minutes recorded by Confirmed by
Hon General Secretary
ATTENDANCE LIST OF 27TH ANNUAL GENERAL MEETINGDATE :22ND APRIL2O12
NO. NAME MEMBERSHIP SIGNATURE1 CHEOK YEW FOOK 4312 RICHARD ENG SOOI TEE 0631 &d&a^&3 MA MENG FOOK N\ 0-0 5 f,a-^'r\\,4 HOW CHEE SENG Lel--.-z-,tc /h- /o_-u {Lo rt\--,5 KOH LAY CHAI )GDt \ 44:-6 YEONG SOON SENG (
7 JERRY LEE CHEWA TINqI
DR MD YUSOFFCHANG FUNG SANG, RAYMOND 0657
10 LEE EH SIN . L 0171 t0.
11 HARZIEL EFFENDIE BIN HADI 0659lv
12 YANG CHOR LEONG ,. Y 061913 TAN TENG EK14 '/ (bn KAi roNG15 MOHD HAKIM MOH NOR M 0647 vlurs2r,. /116 BALAGANESH G PAVAD$YI o529 i
'/ft'89
17 KAREN LIM18 YAP CHOON MING Y 0048 \xu19 SEOW THONG SENG 0656
. v /
u"_21
ZAMRUD B. MANSOR i 0529 ,)\
MOHD GHA-\LI ABU BAKAR 064622 MAHANDRAN 0509 "/a23 MAGGIE YAP /'14<4^)24 ANG LEONG HUAT 0632 W25 NG KOK LEONG 0625 ,w26 MAHANI MOHAMED o404 ,-116.rr{27 WONG HUN SUN28 KELLY LEE PING HUN29 CHENG SAM TUNG 01 51 \^ tr .'30 YUP YUN FUNG Y 001 /NN=r-=-31 t f l,1 6: rv6 qwca ( V^- ,L
MII{TJTES OF THE EGM MEETNGOF PA rM
HELD ON
lOthJLII{E 2012
PERSATUAN ALTJMNI AOTS MALAYSIA (PAAM)NO. 52-A, JALAN SS 22/25, DAMANSARA JAYA,47 4OO PET ALING JAYA, SELANGOR, MALAYSIA.TEL: 03-7726 2863 FAX: 0-1-7'128 2348 I 7726 7269E-rnail: [email protected] Website: www.aots.org
MINUTES OF PERSATUAN ALUMNI AOTS MALAYSIA (PAAM) EGM. HELD ON IO JUNE 2OI2 A"I lO.3OAM AT PAAM OFFICE
Attendance: as per attendance list.1. Announcement of quorum
The meeting was called to order when the General Secretary, Ms Maggie Yap arulouncedthat a quorum was present.
2. EGM proceedingsIt was explained to the meeting that purpose of the EGM was to regularize the election ofthe Central Comnaittee members. It had been pointed out to PAAM, after the iast AGMheld on 2210412012, that two irregularities had been observed in the election of CCMoffice-bearers in respect to the election of President and certain Ordinary Cornmitteemembers who wdre not members of PAAM. Article 7 of the Constitution was cited ie
i. President shall not hold three consecutive terms of officeAs per Constitution Article 7 Central Committee on election of President:
7-2a 'Nam€s for tha above offices shall be proposed and seconded andelection shall be by a simple maiority vot€ of tfie mernbers at thoAnnual Genenal MeeUng.. Alt of ths Office Bearers shall ba ellglble6or reslection provided always that tfie office besrers of Presldent,Vlce-President, Honorary Se'cretary, Honorary T'rgasurer shall notbe eligible for re-election for tfiree consecutiva t€rrns..
Central Committee mernbers hall be life membersAs per Constitution Article 7 Central Committee on election of Committee members:
T t - r e O f f i c e B e a r e r s o f P A A M a n d e v e r y o f f i c e i p e r f o r r n i n g
executiva lunctions in PAAI\^,sFra.l l be Malaysian Cit izens and a'
life r.rrernber of PAANT-
Before the commencernent of the EGM. members unanimously agreed to accept theTreasurer's Report and the audited Accounts for 201I/2012 and CCM's Report for201112012 that were tabled and passed during the last AGM held on 2210412012. Themeeting agreed to only hold the election of officer-bearers.
The meeting unanimously elected Mr Theodore Wong to be the Election Chairman. Thenames of the following members were duly proposed, seconded and elected:
i i.
i l
a
6ffiw
PERSATUAN ALI.IMM AOTS MALAYSIA IPAAM)NO. 52-A, JALAN SS 22125, DAMANSARA.TAYA,47400 PETALING JAYA, SELANGOR, MALAYSIA.TEL: 03-7726 2863 FAX: 03-7728 2348 I 7'126 7269E-mail: [email protected] Website: www.aots.org
POStTION NAME
PRESIDENT TAN TENG EK
VICE PRESIDENT YANG CHOR LEONG
HON. GEN SECRETARY MAGGIE YAP
HON. ASST. GEN SECRETARY YAP CHOON MING
HON. TREASURER KT KHOR
HON. ASST.TREASURER HOW CHEE SENG
ORDINARY COMMITTEEM E M B E R S
SIAO KENT WAH
KHAIRUDIN ISHAK
LEE HOCK LEONG
MOHD HAKIM
LOKMAN HUSSEIN
A.AZIZ Y.KAMARUDDIN
NADARAJA A/L ARUMUGAM
AUDITORSUBRAMANIAM NARAYAN
VALERIE L .F , CHONG
4. President's speechThe neq, President Mr Tan Teng Ek, in his speech, thanked members for the confidence
. given to him and the new Central Committee to lead PAAM.
He urged all members esp the CCM to work together as a team in making PAAM strongby coming out with more programs and activities for the benefrt of the generalmembership.
5. Meeting adjournedThe meeting noted a suggestion that PAAM Constitution should be further studied and ifneed be, to amend accordingly to make it clearer and suit the needs of the present time.
There being no other urgent matters, the EGM adjourned.Recorded by: Verified
j"\WHON. GEN SECRETARYDate:
AN TENGIPRESIDEN
Date: 5f t l&ry
ATTENDANCE LIST FOR EXTRA ORDINARY GENERAL MEETINGDATE : 10th June 2012 (Sunday) at 10:30am
VENUE: PAAM Training Room, 3rd Floor
NO. NAME MEM BERSHIP sl6Nnrunr
1 A.AZIZ Y.KAMARUDDIN 0089 qrI ( , / L/o,- r.{
/ | t)-''"
2 ANG LEONG HUAT 0632-X
3 AZADDIN ABDUL AZIZ 027 r
4 AZIZ @ FIKRI MOHAMMAD a467 &=)5 cHEoNG LYE FooN Nr\a.io,) 0035
. . . , . .1 . . , . : . : . j . . .1 , : , . , : . . , . ; j . .1 , . . . . : - i . . . . . : . . . , . , : . . : t . . . t . . . . . . . . , , , , . . , . , , , . : ._ , : . , , , , t . , ,==::!:+j#i.^#i:ili*i-iiil.ii*ii:+#.*+,
CHIA JIN SIAN, HENRY *v7 CHONG SIOW YEN 0622 ^\/NVI HOW CHEE SENG 0011_
/ ) ^
9 ISMAIL B. HASHIM 0274
10 KOH YOON HEN 0505
t1 LEE EH SIN a77 1
L2 LEE HOCK LEONG 0307 br13 LIM BOON HONG, SHARON 0269 t\L4 LIM ENG SWEE 0530
15-- YAP CHENG HONG, MAGGIE 0s99 \\"{(b16 MOHD HAKIM MOHD NOR 4647
ATTENDANCE LIST FOR EXTRA ORDINARY GENERAL MEETING'DATE
: 10th June 2012 (Sunday) at 10:30am -
VENUE: PAAM Training Room, 3rd Floor
L7 NG KOK LEONG 0625I frt
18 NGEAM TSE PING 0682
19 P.BALAGANESH 0529 lw20 SIAO KENT WAH o4z3 ,4\\\^2L YANG CHOR LEONG 0619
0048t \
\,/!r*ri:==:-f .1.:"ri .:-;r,'f l=:ri:.',' !t:l!in:
23 ZAMRUD MANSOR 0646
24gtuc,
CHANG FUNG SAN€, RAYMOND 05s7
25 KOH LAY CHAI, ERIC 0008
26 TAN TENG EK 0329 i'tu}ffi,v")zl YEONG SOON SENG 005r.
II _s\
28 THEODORE WONG 0331 I YI29 LOW KIANG an_4 \.,--ztu30 LEE CHEW TIN, JERRY 0L34 U31 GOH POH HOON, WINNIE
i
0278 ,i
32 DR. IR. ABDUL MIZ ABDUL RAHMANi
0459 !
ATTENDANCE LIST FOR EXTRA ORDINARY GENERAL MEETING
DATE : 10th June 2012 (Sunday) at 10:30am
vENUE: PAAM Training Room, 3rd Floorl
( t42
REPORT FROM THE TREASURER
This is to confirm that the financial statements of Persatuan Alumni AOTS Malaysia for the year ended31 December 2012'have been prepared to the best of our knowledge in accordance with the requirementsof the Registrar of Societies.
Prepared by: (:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . (Khor Kai Tong, Honorary Treasurer)
REPORT OF' TTTE AUDITORS
We have examined the accounts of PAAM and obtained the information and explanations required by us.
In our opinion, the accounts of PAAM are properly drawn up so as to give a tnre and fair view of the state
of affairs of the Association as at 3l December 2012.
t,Q
:HValerie L.F Cheong
Honorary Auditor
Dated ;20tn March2072
iam Naravan
Honorary Auditor
PAAM'S 2012 ANNUAL
ACCOLINTS
PERSATUAN ALUMNI AOTS MALAYSIA
BALANCE SHEET AS AT 31 DECBMBER 2012
' 2012 2011RM RM
Property, Plant & Equipment
BuildingRenovationEquipmentFurnitqq & FittingsComputers
Current Assets
Cash In Hand rCash In BankFixed DepositsOther Debtors; Deposit & Prepayrnent
Current Liabilities
Other Creditors & Accruals
Members'Funds
Balance B/F From Previous Year
Excess of Income Over Expenditure
Balance C/F To Next Year
846.0331,247.46
476,567.87t2.844.8s
521,500.21
46 .1386,329.42
363,875.327.722.00
457,972.87
(28,340.12) (17,612.40)
1,814,394.79 1,763,088.13
1,763,088.13
51,306.66
r ,697,r97.53
65,890.60
1.8r4.394.79 1"763"088.13
I ,3 I 1,945.00222.00
4,195.001 ,198 .503,684.20
I,321,234.70
1,3 I 1 ,945.00332.00
5,876.561,479.303,094.80
I,322,727.66
PERSATUAN ALUMNI AOTS MALAYSIA
INCOME STATEMENT FOR THB YEAR ENDED 31 DECBMBER2012
2012
r. MEMBERSHrPsusdcnrPTroNs
Ordinary'LifeEntrance feeAffiliate
2. TRAII\{INGPROGRAMMES
GrantJapanese Language CoursesAfro-Asiair Enterpreneurs ProgrammeTea-TalksKaizen Seminars
QC Problem Solving Approach (Quality Control)Project Management
3. PROJECTS / SOCIAL ACTIVITIES
FOSAAS Convention & WNF CommitteeAnnual DinnerMini Tanabata MatsuriHIPPO Home Stay PrograrnmeTechnical Translation Services
4. INVESTMENTS
Fixed Deposits InterestBank lnterestRental lncomeMiscellaneous Income
600.0040.00
400.00 640.00
60.00300.0040.00
10,046.0076,380.6073,396.06
(30.00)
(5 ,817.10)(10,29.35)
2,923.69
(13,245.77)
12,692.551,275.90
66,660.00
80,628.45
99,792.66 49,304.37
RM RM20lL
34,r49.9519,208.13(2,0s 1.00)
(s2.es)(2,183.40)(1,086.36)1,320.00
i:,lzs.oo;(3,453.00)
31,797.00
24.359.00
11,936.99t,256.93
82,930.00
96,123.92
TOTAL INCOMF; 167,575.34 170,427.29
PERSATUAN ALUMNI AOTS MALAYSIA
INCOME STATEMENT FOR TFIE YEAR BNDBD 31 DECEMBER 2012
2012 . 20llRM RM
LESS : EXPENDITURE
AGM ExpensesBank ChargesDepreciationpptgrtainmentGifts & DonationInsuranceLicence Fee
t
Maintenance of Office Premise
Maintenance of Office Equipment
Maintenance of Homepage
\4edical Eipenses
Miscellaneous Expenses
Meeting & Travelling Expenses
Newsletter
Printing & Stationery
Professional Fees
Quit Rent & Assessment
Sundry, Newspaper & Periodicals
Service Tax
EPF Contribution
SOCSO Contribution
Salary
Utility, Telecommunication & Postage
TOTAL EXPENDITURE
4,819.7037.00
4,705.963,647.08
962.9s1,300.003,850.001,170.001 ,110 .00
50.00
3,454.054,280.002,777.003,100.003,051.901,224.70
186.005,83 1 .00
743.9s46,976.539,989.08
103.266.80
64,308.54
(13,001.88)
51,306.66
1,763,099.13
2,979.37238.00
10,888.541,262.45
10,200.00962.9s
2,335.50
178.00410.00323.00
1,484.004,053.492,200.002,050.853,100.003, r74 .824,352.I5
186.002,970.00
39s.6028,912.09r0,919.20
94,r76.0r
76,251.28
( i0,360.68)
65,890.60
1,697,197.53
I]XCESS OF INCOME OVER EXPENDITUREBEFORE TAXATION
Taxation
EXCESS OF INCOME OVER EXPENDITUREAFTER TAXATION
Balance B/F From Previous Year
BALANCE C/F TO NEXT YEAR 1.814.394:79 1.763.088.13
REPORT FROM BRANCHES AND
FINANCIAL STATEMENT FOR PERIOD
FROM l'tJANUARY 2OI2TO
31't DECEMBER 2OL2
Sarawak Branch Report
As attached report
Johor Branch Report
For the whole of 2012, Johor Branch did not have any program/activity.
Sabah Branch Report
For the whole of 2012, Sabah Branch did not have any program/activity.
Persatuan Alumni AOTS Malaysia (Sarawak Branch)
Annual General Meeting
On 3O January 2013 at
The Rakutei Japanese Restaurant
The meeting commences at 72.00pm
Attendees:
1. Mr Victor Hi i Lu Thian
2. Mr Hsiung Kwo Fang
3. Mr Sun Nan P ing4. Mr Henry Hi i
5. Mr Liaw Moo Thian
6. Mr Louis Hi i
7. Mr Fong Fui Yee
8. Ms Rebecca Ong
Absent with apologies:
1. Mr Paul Pusin
2. Mr Marcellinus Meron
Address by Mr Victor Hii [u Thian, PAAM (Sarawak) ChairmanThe Chairman extended his warm welcome and thanked the members for their presence.
Last year (2072) not many people participated in the training programmes due to the earthquakeand radioactive cases in Japan, programmes were not suitable and a lot programmes were alsocancelled due to insufficient number of participants.
This year we shall commit ourselves to do more ?ctivities. We can liaise with Japanese Association tov conduct Japanese languages program. Promote,and attract more participants to participate in the
Hippo Homestay programme. We may integrate some of AOTS proBramme with other associationsuch as FMM or SMA.
Mr Henry Hii has submitted his resignation as secretary. We shall elect a new secretary later.
Lastly, we shall arrange more gathering for the members this year.
Presentation and adoption of Statement of Accounts for the year ended 3!.tZ.ZOltMr sun Nan Ping (treasurer) presented the accounts statement. see Appendix.
Proposed by : Mr Victor Hii
Seconded by: Ms Rebecca Ong
L12
Election of committee member
New office bearers elected as follows:
Chai rmanVice ChairmanSecreta ryTreasurerCommitteemember
Auditor
Rebecca Ong Ai Wen
Secretary
Planning for this year
. Mr Fong Fui Yee proposed YKGAC to invite AOTS to participate in their sports activities.r Mr Vict6r hope to send at least 1 pe6on to participate in the Hippo Homestay programe Mr Fong Fui Yee will contact with AOTS KL for more details on the 5s/Kaizen training. Mr Victor
mentioned that we can use YKGI as the role model company for this programme.
. Mr Louis Hii proposed to compile all the members name list and create an email group account
so that we can use this account to update the members on any updates. Mr Sun Nan Ping wi l lpass the members listing to Ms Rebecca Ong for compilation.
Being no other motters to discuss, the meeting adjourned ot 7.30pm.
Checked by:
MrVictor Hi i (Proposed by: MrSun Nan Ping, Seconded by: Mr Hsiung Kwo Fang)Mr Hsiung Kwo Fang (Proposed by: Mr Victor Hi i , Seconded by: Louis Hi i )Ms Rebecca Ong (Proposed by: Mr Victor Hii, Seconded by: Mr Hsiung Kwo Fang)Mr Sun Nan Ping (Proposed by: MrVictor Hi i , Seconded by: Mr Fong FuiYee)Mr Liaw Moo ThianMr Henry Hi iMr Louis HiiMr Fong FuiYeeMr Marcel l inus MeronMr Marcel l inus Meron
Vietor Hii Lu Thian
Chairman
212
AOTS ALUMNT ASSOCTATTON (SARAWAK BRANCH)
INCOME & EXPENDITURE STATEMENT AS AT 31.12.21fi
RM
300.00735.50
4,039.607.50
1,035.50
- fa7*t64,047.1A
(3,011.60)
RM
tNcoME t?ltlr'bo"r1+SE #A[AR FEE REGEIVABLEFD INTEREST
LESS EXPENDITURE
EVENT EXPENSESBANK CHARGES
:
NEHURPLUS
#rN NSN PNG V{t*, pps kacsLLliul
AOTS ALUMNT ASSOCTATTON (SARAWAK BRANCH)
BALANCE SHEET AS AT 31.12.2}fi
FIXED ASSETS
OFFICE EQUIPMENT
CURRENT ASSETS
BANK
CASH
FIXED DEPOSIT
NET ASSETS
PRESENTED BY:
ACCUMULATED NETASSI
NET SURPLUS
RM
8,325.60
6,441.16
102.61
20,868.52
38,749.49
(3,011.60)
RM
8,325.60
27,412.29
35,737.89
35,737.89
AUDITOR ^ .
t"ry.rutt-ci a^iltt A